Managing oneself can be challenging, especially in stressful times. Over the past week, I’ve heard several people say:
“I’ll go stir crazy if I have to work from home!”
This way of life can provide a huge amount of flexibility and freedom. You can start work when you want and finish when you want. You can wear whatever you want. If you want to take a 2-hour lunch break and multiple power naps throughout the day, then you can do just that!
But you also run the risk of your usual routines going out the window.
I’ve always been my own boss, so I’ve had to develop routines and strategies to stay focused and get stuff done.
Here are some strategies I highly recommend to help you work at home and win the day.
Select three to five small activities to do first thing in the morning.
Here’s what my morning routine looks like:
• Get up and make my bed
• Exercise session (20 – 45 minutes)
• Shower and get dressed
• Have breakfast
• Meditate for 10 minutes
After completing my morning routine, I feel good. And when I feel good, it’s much easier for me to stay focused.
As Tim Ferriss says in his book Tools of Titans:
“If I hit 3 out of 5 [activities], I consider having won the morning. And if you win the morning, you win the day.”
Note: The worst thing you can do is start your day by checking your phone, scrolling through social media, etc. All this does is put you in a reactive state of mind (and this “Always on” state isn’t good for you).
What is it that you need and want to get done today?
Grab a piece of paper or a whiteboard. Jot down the things you need to do. Be specific.
Don’t go overboard with your list. The problem with long to-do lists is they can be demoralising. You can’t help but think, “How will I get all of this done?”.
So try this instead . . .
Take three tasks from your to-do list and write them on a post-it note or palm card. Put your to-do list away (out of sight).
By doing this, it makes it less scary for your brain. But that’s not the only reason you do this . . .
When you see two out of three items crossed off your to-do list, this is motivating for your brain. You’ll want to keep going. When you’ve crossed them all off, add three new tasks to your palm card.
Throughout the day, check your list to make sure you’re staying on track. This is half the battle when it comes to working from home (staying on task).
If you’re not careful, social media and sites like YouTube and Netflix can consume a huge chunk of your day. So set some rules. For example, I allow myself to watch one 30 minute show a day (only after I’ve completed the most important task for the day).
Consider using technology to help you stay off technology. I highly recommend an Internet blocker application called Freedom. This app locks me out of certain sites (e.g. Facebook and YouTube) when I need to be working.
Once you’re in control of technology (and not the other way round), you’ll feel a lot better.
Working at home can be isolating and draining. So this is where you need to apply Fun Theory. Any task you engage in, try to make it fun and/or interesting for your brain.
For example, if you’re mind mapping, grab your favourite coloured pens and/or make yourself a delicious smoothie to sip on while you work. Use a whiteboard, get dressed up in a crazy costume and teach a younger sibling or pet a concept. If you’re organising and cleaning, crank up some music.
Taking breaks isn’t a waste of time. Consider that regular rest breaks will make you more productive.
Here are some activities you could do on a short 5-15 minute break:
• Have a power nap
• Do some stretches
• Have a conversation (Note: face-to-face or on the phone is best)
• Play with your pets
• Go for a walk outside and get some fresh air and vitamin D
• Make yourself a healthy snack (e.g. a smoothie)
• Make a cup of tea
We all know how easy it is to take a break and never get back to work. This is where a timer can help. A timer going off is your cue to get back on track and knock off another item on your list of three tasks.
If you’ve established a good work routine but find yourself getting bored, shake things up a little. Try working in a different location and in different way around your house. In her brilliant book Use Your Words, Catherine Deveny suggests the following:
“ … shake things up occasionally when you are writing. Move to a different room to write. Drink something different, handwrite for a change, spend your first five minutes drawing about what you are writing about, then change hands and draw with the non-dominant hand. If you write inside, write outside for a bit. Change rooms. Write in the bathroom for thirty minutes. Normally sit in a chair? Try cross-legged on the ground. Write for an hour every day? Try two blocks of half an hour. Or try seventy-five minutes.”
Stay on top of mess and clutter. If your study space starts to feel out of control, you’ll start to feel mentally out of control, too. Don’t make life harder than it needs to be right now.
You can slash your study time in half by using highly effective study strategies. You can slash even more time off your study by staying focused on one task at a time (i.e. no multitasking). Check out my list of highly effective study strategies here and ideas on how to stay focused here.
You are working from home for a reason: to protect you, your family and communities’ health. When I am feeling a bit of cabin fever, I say to myself:
“How would I feel if I went out, caught COVID-19 and infected my ageing parents and elderly neighbour?”
So I choose to stay at home to work and study.
It’s easy to focus on the negatives. It’s human nature to do this. Yes, these are scary and uncertain times. But let’s not forget to be thankful for what we have in our lives. For me, I have a roof over my head. I have great cooking skills and time to cook. I also now have time to read.
What are you grateful for? Feel free to share in the comments section below.
We are living through a 1 in 100 year event. This difficult period will pass. But it may last longer than we anticipate. The faster you can establish an effective daily work/study routine the easier it will be for you and everyone else in your household. Remember, we are all in this together.
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The other day, I was getting my haircut when my hairdresser told me something her 15-year-old son had said. His words took her completely by surprise. He said:
“Mum, I need to try harder this year.”
I hear those words a lot. Try harder.
I hear them from students who want to do better at school and from teachers who are trying to motivate students (“You need to try harder”).
But what does it actually mean to “try harder”?
The problem is that this advice is too vague and abstract.
If you don’t have a clear picture of what ‘trying harder’ looks like, you’re in dangerous territory because you’re attempting to motivate yourself towards an abstraction.
In the book Tiny Habits, Professor BJ Fogg explains the problems associated with motivating yourself to achieve a vague goal. He writes:
“You’ve probably seen a well-meaning public-health poster in the doctor’s office that shows lots of colourful vegetables with the headline: EAT THE RAINBOW!
At first glance, you think: Yes, I need to eat better food. But then you’re not sure what practical steps to take. How much green and how much red? That means salad and apples, right? It can’t mean mint ice-cream and red licorice, can it? You are motivated to “eat the rainbow,” but maybe you don’t know how. You feel frustrated and end up being a little hard on yourself.”
I didn’t want my hairdresser’s son to feel frustrated and annoyed with himself. He clearly had good intentions.
I asked my hairdresser, “What does trying harder look like for your son? If he’s trying harder, what is he doing?”
She said she wasn’t sure. So, I kept asking questions.
“Does it look like him sitting down and testing himself with flashcards before a test? Taking notes in class? Listening to the teacher instead of chatting with his mates?”
The answer was clear. She said, “Listening to the teacher! He needs to start listening to his teachers.”
I also mentioned that it would help if he learnt his teachers’ names (you’d be surprised how many teachers tell me their students don’t know their names).
Remembering a teacher’s name, staying focused on what they have to say, resisting distractions, taking notes and reading your textbook may sound easy, but these are skills that require continuous practice.
If you’re not used to doing them, they can feel hard.
Even with years of practice under my belt, understanding new ideas still feels hard. These days, reading feels like weightlifting for my mind!
After getting my haircut, for the next 24 hours, I kept thinking about those words “try harder”.
Something was bugging me about it because I felt it wasn’t helpful to tell yourself to “try harder”. . . and then, like a bolt of lightning, the answer hit me: my hairdresser’s son doesn’t need to try harder. He needs to focus on doing a few specific hard things.
By ‘specific hard things’, I mean concrete behaviours he can do right now (or at a specific point in time) to improve his understanding of his school subjects.
For example, if he wanted to start a home study routine, here are some concrete behaviours I’d recommend he try:
These are just a few behaviours that come to mind when I think about “trying harder” with your studies.
Doing these concrete behaviours just once won’t make you go from good to great. But you’ll be surprised by how much meaningful progress you can make in a single, effective study session.
We live in a world where comfort and convenience are increasingly normalised. We expect things, including learning, to be easy.
You don’t have to cook (thank you Uber Eats).
You don’t have to move (thank you car).
You don’t have to experience boredom (thank you social media and Netflix).
You don’t even have to use your brain anymore (thank you ChatGPT and Claude).
By outsourcing tasks that require physical and cognitive effort, we may save time, but there are hidden costs.
People are losing their skills, destroying their health, and atrophying their brains, all while being flooded with unhealthy levels of dopamine. I’d even go as far as saying that people are losing their lives and what it means to be human.
In every moment, we have a choice: we can do the easy thing that gives us a quick dopamine hit, or we can do the hard thing that gives us a slow and healthy release of dopamine.
When you wake up, you can scroll on your phone or do some physical activity.
At the end of the day, you can order takeaway that is engineered to light up the reward pathways in your brain, or you can prepare a healthy homemade meal.
When you’ve got a spare 30 minutes, you can watch some YouTube or go for a walk outside.
You can use ChatGPT to write your essay, or you can use your brain and build your skills.
You can talk to an AI chatbot and have a friction-free relationship, or you can organise to meet up with a friend.
Every time you choose the hard thing over the easy thing, you build your confidence. You can trust yourself to do hard things and survive them. Over time, as you build your skills, those hard things don’t feel as hard as they once did.
For instance, if the Internet goes down and you’re not dependent on ChatGPT, you know you’ll be okay. You can rely on yourself to think and entertain yourself (thank you brain).
This is why I’m committing to doing hard things this year. I’m challenging myself, and I know I’ll be better for it.
Just to be clear, I’m not talking about self-harm or inflicting extreme pain on myself.
I’m referring to activities that bring up a cringey discomfort and make me think, “Ahhh, I don’t want to do this!”.
These include activities that require sustained focus and/or mental and physical effort, such as writing an article, going for a run, riding my bike to the shops, and meditating.
The simplest way is to ease into doing those hard things. Turn those hard things into tiny habits.
Here is a list of tiny habits for hard things I’m focusing on doing:
Some of these things may not seem like much, but all of these behaviours require mental and physical effort. Remember, there’s a much easier alternative: sitting, tapping, swiping, and scrolling on your phone.
For instance, I don’t need to chop vegetables and cook my meals. I could eat out or order food to my door. This would save me time and effort (cooking my meals can feel like a part-time job).
But I know I would suffer at some point (physically, mentally, and financially).
Chopping vegetables and cooking take effort, but it helps me cultivate calm. When done with a focused mind (not listening to podcasts or talking on the phone), I really enjoy these activities.
If I were to outsource these activities, I’d be going backwards, because I’d most likely lose my valuable cooking skills over time.
Similarly, writing articles like this one feels hard. But hard doesn’t mean bad. It’s satisfying to focus my mind, wrestle with ideas, and write.
Many of us mistakenly believe that an easy life is a better life. But it’s not. A life where you are constantly pursuing pleasure and taking the easy path can lead to anhedonia.
Anhedonia is the inability to experience pleasure in things that were once pleasurable (e.g., a homecooked meal or a sunset). Some people describe it as life in greyscale.
It turns out the more pleasure we pursue, the more pleasure we need and the more pain we experience.
It may sound counterintuitive, but pursuing hard things makes you feel more motivated and more positive about life.
As humans, we want to challenge ourselves. We’re wired for it.
Psychiatrist Dr Anna Lembke encourages us to take on difficult, even painful, activities as a way of “aligning our primitive wiring with our modern ecosystem”. She writes:
“We are survivors. We’re wired for struggle, especially of physical nature. Yet we live in a world in which we’re largely insulated from pain. And not just pain, but also discomfort of any kind. Everything is supplied to us at the touch of a finger. Now we struggle just to get up off the couch. Our modern ecosystem incentivizes inactivity. Inactivity breeds lethargy. Lethargy breeds anxiety and depression. We must fight against this.”
So, forget trying harder. Work out a few hard things you want to do and focus on doing them instead.
It has made me a calmer, better focused, happier, more mentally flexible, and creative person.
It takes anywhere from 20 to 45 minutes to do this practice, but trust me, this morning practice is time well spent.
It usually feels hard at first, but by the end, I feel strong, confident, and clearer in my thinking. As clichéd as it sounds, this practice helps me be the best version of myself.
What simple morning practice am I talking about?
I’m talking about my movement practice.
Before I do any work (e.g., check my email or messages, read the news, or deliver a presentation), I make myself do some physical activity.
I usually run on a treadmill, ride a stationary bike, or lift heavy weights.
I can’t say I’m leaping out of bed with joy at the thought of exercising. There’s always a little voice in my head that grumbles, “Ugh, do we have to do this?”
But I push forward and lace up my running shoes because I know that by the end, I’ll feel amazing.
Twenty minutes into my movement practice, my husband says he can hear me ‘whooping’ with joy from the other end of the house.
The natural ‘runner’s high’ people talk about is real.
I can relate to Cultural Historian Vybarr Cregan-Reid when he describes his running highs in the following way:
“They are as strong as bootleg whisky. They make you want to stop everyone that you pass and tell them how beautiful they are, what a wonderful world this is, isn’t it great to be alive?”
The amazing thing is that a year ago, I couldn’t run for more than a minute without being completely out of breath. Now I can run for 45 minutes nonstop. And I’m hooked.
How did I get here? And more importantly, how can you cultivate a movement practice that leaves you feeling energised, less stressed, and in a great mood?
Do you remember, as a child, running around the playground, swinging on the monkey bars, and playing games like Chasey?
You did these things naturally and effortlessly, and you enjoyed doing them. No one had to force you to move.
You ran for the sake of running. You ran because it made you feel good and fully alive.
This is what movement does for me. It makes me feel excited about life.
I’ve discovered this is the key to building a long-lasting movement practice: you have to find delight in moving your body. And you have to hang in there for long enough for the delight to show up.
You see, the delight probably won’t be there straightaway. Instead, what you’ll usually find is that there’s some discomfort and resistance for the first 10 – 15 minutes of your movement practice.
But if you persist, trust me, the delight will come knocking at your door and sweep through your house like a group of wild party animals.
Just to be clear, you don’t have to run to experience this delightful feeling. Any moderate-intensity physical activity, such as riding a bike, dancing, and swimming, will do the job.
In the book The Joy of Movement, psychologist Dr Kelly McGonigal makes it clear that you can achieve a natural high from any sustained physical activity.
She says the key to experiencing this ‘exercise induced euphoria’ is to put in the time and effort. She writes:
“You just have to do something that is moderately difficult for you and stick with it for at least twenty minutes. That’s because the runner’s high isn’t a running high. It’s a persistence high.”
The thing about movement is that it takes effort. But that effort is what delivers the delight!
When you do hard things for a sustained period of time, your brain rewards you by serving up a cocktail of feel good chemicals, such as dopamine, endorphins, serotonin, noradrenaline, and endocannabinoids.
From an evolutionary perspective, this makes sense.
Life for our ancient ancestors was hard work and often dangerous. To survive, they had to forage and hunt for food, find water, build shelters, and run from wild predators.
These neurochemical rewards (e.g, dopamine and serotonin) would keep them going. And keep going they did!
Hunter-gatherers clocked up thousands of steps each day. They were constantly on the move because their survival depended on it.
But here’s what I find really interesting . . .
Despite being incredibly active, hunter-gatherers’ brains were wired for comfort and laziness. This wiring served them well, especially when food was hard to obtain. Conserving energy through sedentary behaviour was a survival trait.
This explains why most of us feel resistance to the idea of physical exercise.
Fast-forward 30,000 years to today: our modern environment is completely different from that of our ancient ancestors, but our brains are still the same (i.e. wired for comfort).
Want food? You can order it with the tap of a button. In our modern world, you don’t have to move much, if at all.
Because of our ancient wiring, some resistance to physical activity will always be there. We just have to push ourselves to do the hard things first (e.g., exercise), knowing that the rewards will come if we persist for long enough.
As you start moving your body, during those first few minutes, you may find yourself thinking, “Why am I doing this? This doesn’t feel good!”
To which, I say: Can you feel your heart pounding in your chest? Can you hear yourself huffing and puffing? Is that sweat dropping off your face and onto the ground?
Fabulous! You’re on the right track. Hang in there. It won’t be long before your mood starts to shift in a dramatic way.
I have come to love the feeling of my clothes soaked in sweat after I exercise. There was a time when I thought that was gross. But not anymore.
Those sweaty, stinky clothes are evidence that I’ve worked hard. It’s proof that I pushed myself and the feel good chemicals are flowing through my brain and will continue to do so for the next few hours.
In The Official Dopamine Nation Workbook, psychiatrist Dr Anna Lembke explains what happens at a neurochemical level when you do hard things. She writes:
“While engaging in these kinds of painful activities [exercise, meditation, ice-cold water plunges, etc], our dopamine levels rise slowly over the latter half of the activity and remain elevated for hours afterward before going back down to baseline, without ever going below baseline.”
This is why Dr Lembke starts her day by avoiding her phone and doing the hard things first. She said on a recent podcast interview:
“I won’t even go on my laptop until I’ve exercised, eaten breakfast, I’ve read a paper that gets delivered to my house, I’ve made my bed . . . I’ve done all the things I need to do to centre myself for the day.”
Similarly, I equate my movement practice with getting my brain ready for the day and accessing parts of myself that would otherwise lie dormant.
Sometimes movement helps me to experience a wonderful flow state. I feel in tune with my mind and body. Things just feel easier.
But even if I don’t reach a state of flow, moving helps me be more present and show up as the best version of myself in the other areas of my life, such as my work and when I’m with my family.
My movement practice is something I’ve come to genuinely enjoy. It’s not something I need to rush through to tick off a list.
If you’re reading this and thinking “But I don’t like movement” and “I’m not an athletic person”, I get it because I wasn’t always a super active person.
There was a time when movement felt like a grind. I felt clumsy and awkward. It was something I just had to get done.
So, what led to this dramatic shift in how I related to movement?
I shifted from training for my appearance (to stay lean) to training to feel good.
Psychologists would say I became intrinsically motivated to move rather than extrinsically motivated.
When you’re extrinsically motivated, you’re moving to lose weight, achieve a particular look (e.g., the fitness influencer look), or have a sexy body. You’re trying to reach some place in the future, and it often takes you to a place of misery.
In my early twenties, I became friends with a businesswoman who was also a female bodybuilder. I was inspired by her discipline and focus, so when she invited me to attend a Bodybuilding competition, I jumped at the chance. I thought, “Why not?”
I should point out that this was in the pre-social-media era, when you couldn’t easily watch videos of people flexing their muscles online. You had to go to competitions like these, or watch a documentary (rented from a video store), to get a glimpse into the world of bodybuilding.
As we sat in the audience at the Bodybuilding Championships, one perfectly chiselled body after another walked onto the stage and flexed their muscles. I felt inspired.
Without knowing what went into getting visible abs and perfectly toned bodies like these, I remember thinking, “I want a body like that!”
A couple of hours later, the judges announced the bodybuilding champions, and shortly after, the party kicked off as everyone hit the dance floor, including the bodybuilders I had watched strut their stuff across the stage.
At one point, I found myself dancing next to the Female Bodybuilding Champion. She was holding her massive trophy, and I couldn’t help but notice that her face had a pained expression and she was struggling to move and stay upright.
She’d just been crowned Bodybuilding Champion of the Year, so I thought, “Why is she looking so sad and weak?”
I spun around, told her she looked amazing, and congratulated her. I then asked her (shouting over the loud music) how she was feeling. Her answer took me by surprise. She said:
“I’m so tired and hungry. I just want to go home and eat a pizza!”
That’s when I realised she had been starving herself for the competition, and just like that, the idea of achieving a body like hers quickly vanished from my mind.
To achieve the ‘perfect’ look, bodybuilders and fitness influencers often severely restrict their diets, which can be harmful.
In the book How Not to Die (Too Soon), Professor and Personal Trainer Devi Sridhar states:
“For most women, achieving visible abs requires an extremely low body fat percentage (less than 17 per cent, below the 20-23 per cent healthy range), which is often linked to irregular menstruation, brittle nails, feeling faint and disrupted hormone production.”
So, unless you want to feel faint and constantly crave pizza, think twice before setting a goal to look like a bodybuilding champion or a fitness influencer!
When the focus is on aesthetics, you undermine the joy of movement.
In the DW documentary Muscles – More than Power and Pumping Iron, social media influencer and former Bikini model champion Sophia Thiel shared her experience of training to achieve the ‘perfect’ body. She states:
“When you train for the sake of your appearance, it can quickly tear you apart and take away all the joy that the sport normally brings with it.”
Post competition, Sophia found it difficult to maintain her competitive form and stick to her competition diet. Her weight began to fluctuate, and the nasty online comments about her appearance started to take their toll on her mental health.
At some point, Sophia shifted her focus from her appearance to how lifting weights made her feel. She said:
“Today my motivation for working out is very different. It brings a lot more balance to my life. I can deal with stress better. The way I carry myself is completely different, which gives me self-confidence. My sleep and concentration are better too. In other words, training improves my quality of life.”
Making the mental shift, like Sophia did, from wanting to look good to feeling good, is a total game-changer.
But in our image-obsessed world, it’s easy to lose sight of the mind and mood-altering effects of physical movement (spending less time on social media and unfollowing fitness influencers can help with this mental shift).
Harvard Professor John Ratey sums it up nicely when he says physical exercise is like “a little bit of Prozac and a little bit of Ritalin”. It does wonders for your brain (especially your attention and mood) with no nasty side effects.
To sum up
Instead of reaching for your phone first thing in the morning, try reaching for your running shoes, a set of dumbbells, or a yoga mat.
Developing a morning movement practice is one of the simplest and most powerful things you can do to benefit your brain and improve the quality of your life.
But the key is to find delight in moving for the sake of moving. You need to persist with the movement for long enough – at least 20 minutes – for your brain to reward you with a dose of feel good chemicals.
When movement becomes inherently enjoyable, you’ll find yourself doing it more often. Before you know it, it will be a non-negotiable part of your day. In the words of Dr Kelly McGonigal, “regular exposure to exercise will over time teach your brain to like, want, and need it”.
Image 6: “2013 Fall Classic Natural Bodybuilding Competition – U.S. Army Garrison Humphreys, South Korea – 28 Sep 2013” by USAG-Humphreys is licensed under CC BY 2.0.
For context, she was a sales manager who used a BlackBerry phone for work (a fancy, expensive device at the time).
Every minute of the interview, her phone pinged with a notification or she received an email alert on her laptop. She’d glance at one of her devices and, with a panicked look, say, “I need to answer this!”
It was an awkward and disjointed conversation, full of stops and starts. I have to admit, her behaviour annoyed me. I soon realised I wasn’t the only person feeling this way.
The sales manager mentioned that she had a 4-year-old daughter who would get upset with her.
She told me that her little girl would beg her to put her phone and computer away. She’d tug at her clothes and cry, “Mummy! Mummy! Put your phone away!”
I appreciated this woman’s honesty, especially when she said to me:
“On the weekend, I’m with my kids but not truly with them… if you know what I mean”.
I knew exactly what she meant.
That was over 10 years ago. Fast forward to today, and we’re all a bit like that sales manager. But things are a lot worse now.
Instead of being overwhelmed and distracted by phone calls and work emails, we’re dealing with powerful Big Tech companies that hijack our time, energy, and attention.
They’ve made us weak-willed and impulsive.
We’re now in a position where distraction is something we crave rather than put up with.
When we have a gap in our schedule or we have to wait in line, what do most of us do? We reach for our phones without even thinking.
Rather than be alone with our thoughts, we desperately try to fill the space with ‘phone snacks’.
When we feel confused, frustrated, or bored, we run to our devices to escape the discomfort and our brains reward us for doing so.
Every time we switch tasks, our brain releases a little shot of dopamine.
It’s these quick hits of dopamine that train us to crave checking our phones and, ultimately, multitasking.
In an environment of unrestricted tech use, my brain is like a wild monkey. It wants to run around, make a mess, and explore many different things all at once.
I can relate to Dr Nancy Colier when she writes in The Power of Off, the mind on technology is like a “wild, locked-up monkey that’s drunk two bottles of wine chased by a shot of Scotch and been stung by a whole swarm of bees”.
When I start multitasking (and it doesn’t take much to get me going), I feel amped up, frenzied, and agitated. My energy feels a little crazy.
Research shows that as we quickly switch from one task to another, we rapidly deplete our finite mental resources and put our brains under a lot of stress.
But it gets worse . . .
When we multitask, we also experience what researcher Sophie Leroy calls Attention Residue.
In a research paper called Why is it so hard to do my work? Leroy explains Attention Residue as the extent to which your attention is only partially focused on the current activity because a prior activity (the task you rapidly switched from) is still holding part of your attention.
Why does this matter?
Leroy’s research found that when you experience Attention Residue, your performance suffers.
It’s as if you’ve taken a big dollop of the previous task and put a thick slather of it all over the current task, thereby making a mess of the present moment.
The good news is we can stop messing with our precious moments by focusing on one task at a time.
In his excellent book Time Surfing, Zen Monk Paul Loomans encourages us to focus on one task at a time, with minimal interruptions, and do it until completion. He says if we do this, we will experience a sense of calm and pleasure in everything we do.
Even tasks we consider boring or mundane (e.g., peeling potatoes or cleaning your room) can be transformed into artistry when you are truly present.
Part of the problem is that we’re often in a rush to get to the next thing on our to-do lists. But as Loomans warns, “Rushing is like gulping down time. You’re not living for now but for later”.
To counter this frenetic urge to race ahead, Loomans suggests that we accept whatever we are doing as “the activity of the moment”. In other words, we view the task before us as the most important thing we can be doing in this moment and we forget the rest.
It’s a simple but powerful mental shift.
I’ve noticed that when I accept whatever I am doing as the thing I should be doing right now, I no longer feel the urge to work with such intense energy. I feel calmer. An added bonus is that when I slow down, I make fewer mistakes and tend to do a better job.
At the heart of it, doing one thing at a time means showing up to life and being present, to the good stuff but also the painful, boring bits.
If you find yourself reaching for your phone more than you’d like, ask yourself this question:
“Am I reaching for my phone to escape the present moment?”
For me, the answer is usually yes. I’m trying to avoid the discomfort of life. But life tends to be more meaningful and enjoyable when I stay fully present to what’s happening around me, with my phone out of sight.
Technology will dominate your life, and multitasking will be an issue unless you have strategies to protect your time, energy, and attention.
What motivates me to set limits on my tech use (specifically my phone) is a desire to feel calm, grounded, and focused. I also want to live a life of substance, not one in which I am constantly chasing instant gratification.
Here are the strategies that I am currently practising to help me decrease multitasking and cultivate calm:
When I’m with someone or working on an important task, I put my phone away and keep it out of sight. I want to be fully present with the person I’m with or the task at hand. Why?
Because attention is how we show others they matter.
When someone is checking their phone in a social situation, it communicates “I’m more interested in what’s happening on this screen than I am in you”.
When I think back to the interview with the sales manager, it would have been a better experience for everyone if she had put her phone on silent, left it in her bag, and closed her laptop.
There would have been fewer times saying “What was the question again?” and “Sorry, I can’t remember what we were talking about”.
We probably would have felt more connected, too.
Note: Even when my phone isn’t within arm’s reach, I can still catch myself rapidly switching between web browsers and tasks. However, I’ve noticed that my multitasking significantly increases when my phone is within arm’s reach.
You’ve probably heard of intermittent fasting, where you have a window for eating (e.g., 10am to 6pm). But have you heard of phone fasting?
Phone fasting is a period during the day when your phone is not within reach.
As TJ Power states in The Dose Effect:
“A phone fast enables your dopamine to replenish and creates the opportunity for connection and restoration.”
So, as an experiment, for 30 days, I phone fasted from 8pm until 12noon the next day (allowing myself to make urgent calls if needed). I discovered that this made a big difference to my ability to focus. I also experienced a sense of calm like never before.
At the start of the day, I create a ‘Wish List’ (another wonderful concept from Paul Looman’s Time Surfing book).
I write down all the things I’d like to do in the day, but there’s no pressure to do all of them. I then put the list away, and depending on how I feel, I listen to my intuition and trust myself to choose the right activity to begin with.
Before I start a work session, I also declare what I intend to do (e.g., “Chop vegetables for curry” or “Write for 45 minutes”). If possible, I also like to share what I plan to do with another human (I use an online coworking community called Cave Day to do this).
After every 25-30 minutes of work, I aim to take a short movement break (usually 2-5 minutes in duration). This helps me to stay energised and alert. But most importantly, it gives me a brain boost.
What I wish I had understood when I was younger is that you can’t focus for hours on end. It’s not humanly possible because your brain has a finite amount of attentional resources. This means as you focus on doing a task, your attentional resources get depleted (and if you multitask, you accelerate the depletion even more!).
However, research shows you can boost your attentional resources by taking short breaks or, as Paul Loomans likes to call them, ‘breathers’.
A ‘breather’ is any activity that allows you to get out of your head and grounded in your body.
Some of my favourite breather activities include going for a short walk, chopping vegetables, or riding my bike to pick up a package from the post office. These activities allow my brain and thoughts to roam free.
Although many of us default to checking our phones during breaks, resist the urge. The problem with using your phone on a break is that you’re still in your head. This means you’re churning through your attentional resources instead of replenishing them.
The sense of calm and pleasure I experience when I stop multitasking and focus on doing one thing at a time is second to none.
But in the age of the Attention Economy, with so many companies trying to hijack our attention, it takes discipline and practice to stay focused.
Without strategies in place to protect your focus, the default will be multitasking and its friends – chaos, stress, and fatigue.
We may not have a 4-year-old child tugging on our clothes when we’re using our phones. But perhaps we should all listen to the wisdom of that little girl and put our phones away.
