When you start using this strategy, it can feel clunky and awkward. It requires some mental effort to get going.
Why can it feel hard to start mind mapping?
Because it isn’t a habit (not yet, anyway). But once mind mapping becomes a habit, it can feel easy and deeply rewarding.
So, how do you get to that point where mind mapping feels easy? Even fun?
In this article, I will explore how you can create a habit of mind mapping. I’ll show you how to remove friction or pain points so it’s much easier to put pen to paper and absorb ideas.
Let’s start by looking at what gets in the way and stops many people from creating mind maps in the first place. I’ll also share some strategies you can use to overcome each of these barriers.
When you look at a mind map with all the pictures and different colours, it seems like something that would take a fair amount of time and effort to create.
If you’re comparing mind mapping to the time it takes to read your book passively, then yes, mind mapping will take more time. But you need to understand that reading your book passively is not an effective way to learn. In contrast, mind mapping is super effective.
People often fall into the trap of trying to make their mind maps look like works of art. Try lowering your standards and allowing yourself to make a mess when you mind map. This will speed up the process.
Another time trap is trying to mind map as you read and trying to mind map everything you read. I find it’s much faster to read and tab key ideas worth mind mapping later on. Once I’ve finished reading either the chapter or book, I then commence the mind mapping process. By this stage, I have a better understanding of the key ideas and what’s worth mind mapping.
Some people get hung up on the way their mind maps look. They can’t stand looking at messy pictures and scribbled words. If that’s you, perhaps you could take your drawing skills to the next level with some practice and sketch classes. But it’s not necessary.
Mind maps are not there to look pretty. They are there to help you learn. I am a big fan of badly drawn mind maps. If you look at my mind maps from university, they’re not works of art but they contain loads of important ideas. And that’s what matters most when it comes to learning.
Here’s a simple hack: invest in a set of nice, vibrant coloured pens. A bit of colour on the page will make your mind maps more visually appealing.
Mind mapping is straightforward. You draw a central image, curved lines, a few pictures, and write down key ideas. That’s it!
It’s not something you need to read a book about. You don’t need to enrol in a 10 week program to learn how to do this.
If you want some tips on how to mind map, check out my free Mind Mapper’s Toolkit. It’s a quick and easy read.
It’s important to realise that the first time you engage in any new behaviour, it will most likely feel strange and uncomfortable. You may feel a bit clumsy and awkward. You may have questions, “Am I doing this right?”. All of this is normal and to be expected.
Even something as simple as the pen you mind map with can make or break the mind mapping process.
You’ve probably noticed that some pens don’t feel pleasant to write or draw with. For instance, I’m not a fan of the popular Sharpie pen range. I don’t like the way these pens bleed through the page. And I really don’t like the way they smell.
These may seem like minor irritations and quirks, but trust me, they’re not. Your mind mapping experience will be diminished by a pen that doesn’t feel good in your hand or on the page. And any behaviour that feels unpleasant is much harder to sustain.
I’ve since ditched my Sharpie pens. I mind map with a uniball signo pen and non-toxic Tombow paintbrush pens. As far as coloured pens go, I won’t lie, these pens are pricey! But you can find them online for $25 cheaper than in Officeworks (a big stationery store in Australia).
What I love about these pens is that they are super easy to use, feel lovely to strike across the page, and they won’t leave you with a splitting headache from the ink smell.
Here are some things that have helped me to establish this habit in my life:
When is the best time for you to mind map? Where in your day can you easily slot in a 15 minute mind mapping session?
I like to mind map when I feel fresh and mentally alert (first thing in the morning).
Find an activity that you do every day without fail (e.g., having a shower, eating breakfast or dinner) and use that to prompt you to start a mind mapping session.
For instance, after I have completed my morning routine (workout, breakfast and shower), that’s my cue to sit down and start mind mapping.
Before you start your session, set yourself up with everything you need to mind map. I like doing this the night before my morning mind mapping sessions.
Before I go to bed, I lay out a sheet of A3 paper, my pens, and my timer. The book I am mind mapping is open on the page where I need to start working. The next day, all I need to do is sit down, start my timer, pick up a pen, and away I go!
What’s one thing that can slow down the mind mapping process?
For me, it’s digital distractions (e.g., text messages and notifications).
You probably already know the things that tend to derail you. Create a barrier between you and those things.
For example, my phone is the biggest distraction for me. How do I deal with this? Before I start mind mapping, I take my phone and place it away from my body in another room.
This signals to my brain that my phone is off-limits and it’s time to knuckle down and focus on my work.
Don’t wait until you feel pumped and inspired to create a mind map. Set a timer for 10-15 minutes and start mind mapping (regardless of how you feel).
If you miss a day, don’t beat yourself up. It’s no big deal. Just say to yourself, “Tomorrow is a new day. I will get back into mind mapping then”.
When the timer goes off at the end of your mind mapping session, say to yourself, “Good job!”. Do anything that makes you feel instantly good. I often clap my hands or do a fist pump.
According to Professor BJ Fogg, the secret to wiring in any new habit is to release a positive emotion within milliseconds of engaging in the new behaviour. When you release positive emotions, this releases dopamine in your brain. This makes it more likely that you’ll engage in this behaviour again.
I mentioned this before, but it’s important to repeat it: don’t go cheap with your mind mapping tools. Invest in good pens and paper. My favourite pens for mind mapping are uniball signo pens (0.7 tip) and Tombow paintbrush pens. Regarding paper, I love using Rhodia paper (it feels like your mind mapping on butter).
It may sound a little dramatic, but mind mapping changed my life. I used to read books and then feel frustrated that I couldn’t retain much information. But now, I have a strategy I can easily use to help me understand and remember complex ideas. This gives me confidence when it comes to learning new skills and information.
I encourage you to be playful with this strategy. Don’t get too hung up on how your drawings look. Your top priority is to leave perfectionism at the door and have some fun. Because when it comes to mind mapping, done is better than perfect.
Years ago, I was gifted a treadmill.
Within days of receiving this treadmill, I had converted it into a walking desk. I was super excited by the possibility of walking and working simultaneously (one form of multitasking I’m totally fine with).
I had visions of myself walking and working with supercharged productivity. I thought, “Nothing is going to stop me!”.
But despite my best intentions, I struggled to use this treadmill desk. I couldn’t make walking and working part of my daily routine.
I’m embarrassed to admit that this treadmill just sat there collecting dust for years.
Occasionally, I would hop on the treadmill to practice my presentations (10 minutes here and there), but this was not a solid part of my daily routine like I had hoped it would be.
It wasn’t a lack of information. I was fully aware of the benefits of movement for learning.
I had read dozens of books and research papers that provided solid evidence for the benefits of incorporating movement into the day.
For example, the Stanford university research study called Give your ideas some legs showed that people who walked generated more creative ideas than those who sat.
I had also experienced firsthand the powerful benefits of movement: it made me feel better, stronger, and mentally sharper.
Something else was getting in the way.
So, I asked myself what Professor BJ Fogg would call the Discovery Question:
What is making this behaviour (i.e., walking and working at my treadmill desk) hard to do?
In his book Tiny Habits, Behavior Design expert Professor BJ Fogg argues if you’re struggling to engage in a particular behaviour, it will be due to one of five factors: 1) Time, 2) Money, 3) Physical effort, 4) Mental effort, and 5) Routine.
He calls these five factors the Ability Chain.
To pinpoint where you are stuck with adopting a new behaviour, Professor Fogg recommends asking the following questions:
• Do you have enough time to do the behaviour?
• Do you have enough money to do the behaviour?
• Are you physically capable of doing the behaviour?
• Does the behaviour require a lot of creative or mental energy?
• Does the behaviour fit into your current routine, or does it require you to make some adjustments?
Professor Fogg states:
“Your ability chain is only as strong as its weakest Ability Factor link.”
It was the physical effort link.
My problem was that I was walking way too fast on my treadmill, which caused my legs to fatigue quickly.
I also felt uncomfortable having to look down at my small laptop screen.
After asking the discovery question, it became clear why this habit had not stuck: I felt awkward and clumsy using my treadmill desk.
But it also became apparent that I could strengthen this weak link by making simple adjustments.
I then asked myself this question:
What could make using my treadmill desk easier to do?
I brainstormed ways to improve my treadmill desk (How could I make it easier to walk and work simultaneously?). With a bit of experimentation and a playful mindset, I was amazed that after years of this treadmill collecting dust, I was finally using it regularly.
I experienced what author Jenny Blake would call a nonlinear breakthrough (NBL).
In her book Free Time, Blake describes a non-linear breakthrough as “an unexpected sharp turn of clarity or success, rather than a linear, long, or otherwise time-consuming analysis or slog”.
This habit of using my treadmill desk was wired in quickly, easily, and joyfully.
If you’re interested in using a treadmill desk and feeling less exhausted at the end of the day, I recommend trying the following things.
Like any new habit, start small. If you’re used to sitting all day, this transition will take some time. Most people would struggle to go from sitting to walking all day. My advice is to ease into it.
Start by doing mini treadmill work sessions (15-30 minutes or whatever you can manage) and gradually build your way up to longer sessions (1 hour).
In the first couple of weeks of developing this habit, I used my treadmill desk in the morning for 2 to 3 hours and then gave myself permission to use my sit-stand desk in the afternoon.
As I became more confident walking and working, I replaced more sit-stand sessions with treadmill desk sessions. The treadmill desk is now my main workstation and the sit-stand desk is rarely used.
Comfort is king. Anyone who works in a job where they are on their feet all day will tell you that comfortable shoes are an absolute must. Don’t skimp on good shoes.
I went to a sports store and purchased a pair of running shoes that provided excellent support and made my feet feel good all day. I live in these shoes now, and they make walking and working easier and more enjoyable.
I’m a fast walker. But it’s difficult (and tiring) to walk and work at a fast pace. You can’t sustain that pace all day. It’s also hard to type and focus on your work when power walking.
I read in online forums that professional treadmill desks (not DIY ones like mine) are programmed to go at a slow pace. This is a deliberate design decision. The slow pace is not only for your safety but also so you can sustain the habit of walking and working for a long time.
I’ve had to learn to slow down (not just at my treadmill desk but in all areas of my life). Once I recalibrated to walking at a much slower pace, I could sustain this habit of working in this new way.
Some days, you’re going to have more energy than others. If you’ve been walking for 30 minutes and feel like your legs need a break, give yourself permission to take a break.
Using a treadmill desk shouldn’t feel like a chore. It should be viewed as an activity that makes you feel more alert and energised. Using a treadmill desk (even a budget homemade one) is a privilege!
You need to get the ergonomics right to sustain the habit of using a treadmill desk. In other words, you need to be comfortable at your treadmill desk.
In hindsight, it’s obvious why I wasn’t using my treadmill desk for years: my setup wasn’t the best. I was looking at a tiny laptop screen with my neck craned and moving at a power walker’s pace.
I wasn’t comfortable, which meant I didn’t feel good.
And if you don’t feel good doing something, it’s much harder to sustain a particular behaviour. You may also end up with bigger problems down the track (e.g., bad posture and lower back problems).
A couple of years ago, I attempted to improve the ergonomics of my treadmill desk by placing a sit-stand desk on top of my existing desk. I also propped up a slightly bigger monitor on some books.
This setup turned out to be disappointing. My monitor would shake as I walked on the treadmill. The sit-stand desk also restricted my walking range on the treadmill belt. Again, this setup was far from ideal and the habit of using it didn’t stick.
A few months ago, while researching ways to improve my treadmill desk, I came across forum posts where people shared that they had mounted a monitor to their wall and used it with their treadmill desk. Bingo! Immediately, I knew this was the solution for me.
I jumped on Gumtree and found a secondhand large monitor and monitor bracket. This created more space on my desk for other items (paper, pen, and my stream deck).
Finally, I could say goodbye to terrible posture and squinting at tiny icons on a small laptop screen.
My treadmill desk also doubles as my high-intensity exercise station. Each morning, before I launch into my workday, I warm up my brain by doing a 20-30 minute walk + run to clear my mind and improve my mood.
When I first started doing these morning runs, I noticed whenever I reached high speeds, objects in the cupboard next to the treadmill would shake and sometimes fall off onto the treadmill belt, creating potential trip hazards.
To solve this problem, I got a roll of heavy-duty Bear tape and taped all the boxes to the shelves beside me. It may not look pretty, but it keeps all my items securely in place.
I noticed that as I ran on the treadmill, creative ideas would come to me out of nowhere. I needed a way to capture these ideas.
So, I turned my treadmill desk into a whiteboard. This cost $5. Here’s what I did . . .
I found a roll of whiteboard wallpaper at Officeworks (a big stationery shop in Australia) and covered my desk (an old plank of wood) with it.
I also attached a plastic container to the treadmill that I found at the tip shop for $1. This container holds whiteboard markers, sticky notes, and pens.
Whenever an idea strikes, I get a whiteboard marker and write it on my desk. At the end of my run, I transfer any good ideas into my notebook.
Some people work and learn best when they move their bodies. I’m one of those people. If you’re like me and need to move, it is worth spending time getting your work set up right. The important thing is that you approach this with an open mind.
Some things will work, and some won’t. But keep tinkering and tweaking until you find a working setup, rhythm, and pace that feels good. You’ll be amazed by how much more energised and alert you feel when incorporating more movement into your day.
You need to practice. And practice in a particular way.
If you’re preparing for a driving test, you can’t just study the Drive Safe Handbook (i.e., the theory and road rules).
You need to get behind the wheel of a car and drive.
Yes, it can feel uncomfortable and scary to begin with. But you’ll only improve your driving skills by pushing through the discomfort, placing your hands on the wheel and your foot on the accelerator.
If a person spent all their time only studying the road rules and never getting behind the wheel of a car, how would they go in the driving test?
It would be disastrous!
Yet, many students are approaching exams in a similar way.
These students are doing the equivalent of only studying the road rules handbook before the exam.
Here’s how they prepare for academic exams:
• By creating beautiful sets of notes
• By rereading their books and notes
• By highlighting their books and notes
• By rewriting their notes
• By summarising their notes
These are not effective ways to prepare for an exam.
Do these ways of revising feel nice and easy?
Yes. They certainly do.
But are they effective ways to remember information?
No.
Think about it like this . . .
What do you need to do in most academic tests and exams?
You have to read questions and pull the information out of your brain. Most of the time, you can’t look at your notes and books.
It’s just you and your brain.
You’re not being assessed on your ability to summarise information, your ability to reread your notes, or highlight information. So, why would you prepare for an exam in that way?
The best way to prepare for an exam is by practising remembering information. This is how you become masterful at answering questions with accuracy, speed, and confidence.
You don’t get that speed, confidence, and deep understanding by rereading your books and notes.
If you reread as an exam revision strategy, the only confidence you develop is fool’s confidence. You delude yourself into thinking you know it (“I’m ready!”). After reading your notes a few times, the ideas feel familiar to you (“I know this stuff”).
But trust me, you’ll struggle to retrieve the information in the exam.
Imagine yourself driving through red lights and failing to take the handbrake off before you leave the parking lot: that’s you . . . and it’s a fail.
I know this may sound harsh. But I’m speaking from personal experience.
In high school, it felt good to highlight my notes and reread them leading up to an exam. However, when it came crunch time, I was stressed out in the exam because I couldn’t retrieve the information. I felt embarrassed and confused by my results.
“But I studied so hard!” I’d cry. Why didn’t all those of hours of reading translate to better grades?
I wish someone had gently explained to me, “Yes, you did study hard. But you didn’t study effectively”.
Fast forward 20 years and I’ve learnt how to study smarter (not harder).
“The best way to prepare for any test or exam is to use a learning technique called active recall.
Active recall involves testing yourself.
You push your notes and books to the side and try to bring to mind as much as you can about a topic you’ve already covered in class. For example, you can use a piece of paper to write or draw out what you can remember on the topic. Once you’ve exhausted your memory, you check your books and notes to see how you went.
Yes, this is challenging. But it delivers results.”
I use this technique to learn content for all my school presentations.
When I speak to a group of students, parents, or teachers, it may look like I’m casually explaining strategies, but all my presentations are carefully planned and practised.
If I didn’t do this critical prep work, I would end up rambling.
This is why two weeks ago, I started doing active recall to learn a new presentation —or at least, I thought I was doing active recall.
I pulled out a copy of my presentation slides that had my notes scribbled all over them.
Within the first five minutes, I had to stop and be honest with myself: I wasn’t doing active recall. I was reading my notes.
Many of us can fall into the trap of rereading when doing active recall.
As the Learning Scientists state in their book Ace That Test:
“When you try to bring information to mind from memory, it often feels really difficult. It can be really tempting to quit or try to look up all of the information in your notes or your textbook, but slipping into re-reading your notes or textbook will reduce learning. Instead, it is better to try to bring as much information to mind from your memory as you can, and only after you have tried this should you look in your notes, textbook, or other course materials to see what you got right and what you forgot or need to work on more.”
Reading your notes/books over and over again feels nice and easy. It doesn’t require a lot of strain and mental effort.
In contrast, active recall can make us feel clumsy and awkward, especially in the early stages of learning something new.
So, I asked myself the question:
How can I stop myself from rereading when I do active recall?
I brainstormed ideas and devised a plan. Then, I broke down the process and practised running through it several times. To my delight, it worked!
Whether you’re trying to learn a new presentation or preparing for an academic test or exam, here is a process you can follow to avoid the trap of rereading.
Clear away your notes, books, and any other distractions. Let’s face it: if your notes and phone are in front of you, it’s like having a packet of crisps or a bowl of lollies within arms’ reach. It’s too tempting.
Your notes are important (you need them for step 4), but for now, take them and place them away from your body in another room.
Active recall requires 100% of your brainpower. If your attention shifts from your study to your phone, the effectiveness of your active recall sessions decreases. This is why I highly recommend you put your phone away from your body in another room before you sit down to do active recall.
Once you’ve cleared away distractions, take out your practice exam paper or list of questions (in my case, a printout of my presentation slides) and get a pen, a timer, and some sticky notes.
Your goal for the next 10 minutes is to recall as much as possible. Exhaust your memory.
I scribble all over my slides (yes, it’s a messy process). If I run out of space on the page, I grab a sticky note, write the additional information on it, and then stick it down on the relevant slide.
During these 10 minutes, expect to experience some discomfort. In fact, welcome and celebrate the discomfort!
The discomfort is a sign that you are on the right track and deep learning is happening.
Active recall can be mentally exhausting. After doing 10 minutes, reward yourself by taking a quick break. I usually get up and move my body. Sometimes, I make myself a warm drink or smoothie.
Before returning to your workstation, grab your notes or the answer sheet from the other room.
It’s not enough to pull the information out of your brain. You have to see how you did (what you got right and wrong and where the gaps in your knowledge are).
So, how did you go?
At this point, enter teacher mode. Pretend to be a teacher giving yourself feedback.
I pull out my red gel pen, fun stamp and sticker collection, and highlighters.
Now is when it’s okay to look at your books and notes. Pull them out and begin marking up what you got right, wrong and anything important you missed.
In my case, if any presentation content is a bit rusty, I’ll highlight that section. The highlighter signals to my brain that this section needs extra practice.
It’s important to celebrate any content you recall correctly. Give yourself a tick, a fun stamp or sticker or draw a smiley face to congratulate yourself.
This is a process. It usually takes a few practice sessions to successfully retrieve the correct information. Encouraging yourself makes the process fun and gives you a feeling of success (“I’m making progress!”).
Once you finish step 4, make a note for your future self: what question or section will you work on for your next active recall session?
This reduces decision fatigue. When you next sit down to study this subject, there’s no need to waste precious mental energy thinking, “What should I revise next?” Your brain knows exactly what it needs to do, and you can begin doing active recall straightaway.
After you’ve decided on your starting point, prepare your workstation for your next active recall session (e.g., put your notes out of sight).
These six steps work for me. But feel free to modify this process so it works for you. For example, it can help to do active recall with others (e.g., in a study group with friends testing each other). When everyone experiences the discomfort together, the process becomes less painful and more enjoyable.
Active recall works, but paradoxically, it feels like it’s not working. Often, when I do active recall nothing comes to mind. That’s normal! Don’t use this as an excuse to abandon this highly effective strategy and return to rereading, which is an ineffective strategy.
My advice is to trust the process. You need to persevere with this strategy for long enough to see with your own eyes that it works. Don’t expect instant results. This process takes time, but the results are well worth it.
I understand this cringe factor.
In high school, goal setting felt forced. I’d think, “Why are they making me do this?” and “What’s the point?”.
However, once I got to university, I realised that goals are a helpful life strategy.
In this article, I want to share my perspective on goal setting and how this strategy has helped me to get things done.
I’m going to tell you:
• What goals are
• Why you’d want to have them
• How to stick at them
• Why you need to protect your goals from destructive outside forces
Let’s go!
Goals are things you want to do. Perhaps you want to write a book, jog around the block every morning, start a podcast, get a part-time job to save money or learn to play an instrument. These are goals.
• Goals give your life a sense of purpose
• Goals give your life meaning and a reason to get out of bed
• Goals help to focus your mind on what you want/need to do
• Goals help you to create a better, less boring life
As Giovanni Dienstmann explains in his book Mindful Self Discipline:
“We all need to aspire to something and feel that we are going somewhere. Otherwise, there is a sense of boredom in life. Our daily routine feels stale and unengaging. As a result, we seek relief through bad habits, and seek engagement through mindless entertainment, news, social media, games, etc.”
Have you ever set a goal, you felt excited, but then that excitement quickly dissipated, and you gave up on the goal?
Whenever this happens, it’s easy to think, “Goal setting doesn’t work!”.
However, the problem isn’t with goal setting as a strategy.
The problem is that motivation is completely unreliable (it comes and goes). Plus, you were probably never taught how to achieve your goals in the first place.
In other words, you were set up to fail.
There’s a lot of pretty average advice out there about goal setting. I’ve heard dozens of goal setting pep talks, and many can be summed up like this:
“Set a goal, make it SMART (specific, measurable, achievable, relevant, and time-bound), break it down, blah, blah, blah.”
Most students tune out when they hear these pep talks. You can feel the energy being sucked out of the room.
This advice doesn’t work for most people. And it’s incomplete.
I’ve found that the following simple ideas can make a big difference in helping you move from inaction to action when it comes to pursuing your goals:
Achieving big long-term goals requires consistently engaging in small behaviours over time. You need to chip away and develop habits to get there.
For instance, after taking a hiatus from writing books (because I felt stuck and overwhelmed by the idea), I finally started writing down my ideas.
By starting small.
I told myself all I had to do was open the Word document and write one sentence. And the sentence didn’t even have to be good! But I had to do this every single day.
If I wanted to write more than one sentence, I could. But one sentence was my absolute minimum. Most days, I wrote at least a paragraph. But when I didn’t feel great, I would show up and write one sentence.
Nine months later, I had a draft manuscript ready to send to my editor.
Many different behaviours can help you achieve your goal. The first step is to brainstorm all the possible behaviours that can help you move closer to it.
One way to do this is with BJ Fogg’s tool, Swarm of Behaviors (also known as Swarm of Bs).
Here’s what you do:
You write your goal/aspiration/outcome (whatever you want to achieve) in the middle of a sheet of paper. Then, you spend a few minutes listing all the behaviours that will help you achieve it.
Dr Fogg stresses:
“You are not making any decisions or commitments in this step. You are exploring your options. The more behaviors you list, the better.”
When I was brainstorming behaviours that could help me to write my next book, I came up with the following list:
1. Use an Internet blocker app and block myself from distracting websites
2. Carry a notepad and pen with me everywhere I go (to capture ideas)
3. Write one sentence every morning
4. Speak my ideas into a voice recorder when I go for a walk
5. Use the Write or Die app
6. Manage my inner critic (when it strikes, say to myself, “It can’t be all bad!”)
7. Give myself a pep talk each day (e.g., “Done is better than perfect!”)
8. Do Julia Cameron’s morning page activity (i.e., free writing)
9. Attend a writing retreat
10. Sign up for the ‘Turbocharge your writing’ course
11. Pick up a mind map, select an idea and use it as a writing prompt
Once you’ve finished brainstorming potential behaviours, go through your list and select just a few behaviours to get the ball rolling (I selected #1, #3, and #6).
It’s well worth spending a couple of minutes making each of these behaviours ‘crispy’ (i.e., specific). For instance, for Behaviour #1, I decided which websites I would block myself from using and at what times.
When we work towards big life goals, the process is never neat or linear. Showing up and doing whatever you need to do (even just writing one sentence) can feel like a daily grind. Mild discomfort usually infuses the whole process.
Accept that’s how it is. It will sometimes feel like a hard slog, but the rewards are worth it.
The long-term rewards of working on your goals far outweigh the superficial rewards of scrolling through social media, watching Netflix, etc.
Even if you don’t achieve what you initially set out to do, chances are you’ll still be better off than you were before. Why? Because you’ll have learnt a bunch of new skills and life lessons.
Be careful who you share your goals with. Some people delight in stamping all over your goals and crushing your hopes and dreams.
For example, when I was 10 years old, I started attending drama classes outside of school. These classes were a lot of fun and quickly became the highlight of my week.
I remember thinking, “When I grow up, I want to run a drama academy to help boost kids’ confidence”.
I felt inspired by this idea. Drama had helped me come out of my shell and I wanted this for other kids who were lacking confidence. So, I decided to be brave and share my plans with my primary school teacher at the time.
I was expecting Mr D to say, “Good for you, Jane!”. But instead, he said with a smirk, “How do you think you’re going to do that?”
And then he started grilling me with questions . . .
“Where will you get the money from to set this up?”
“Who is going to come to your classes?”
“Where do you plan on running these classes?”
On and on Mr D went.
Ugh. “Just stop Mr D!” I wanted to scream.
I was left feeling crushed.
So, take it from me: Be careful who you share your goals with. Because some people get a kick out of squashing stuff (e.g., your dreams).
But nowadays, there’s a more powerful (and often overlooked) force that can mess with your goals: social media
If you’re constantly checking social media and looking at what other people are doing, that’s time and energy you could have spent working towards your goals. But that’s only part of the story . . .
Social media exposes you to a hodgepodge of content: the best bits of people’s lives, advertising, conspiracy theories, and outrage-inducing influencers. All this noise messes with your goals by subtly shifting and changing your worldview, beliefs, attitudes, and what you view as important in life.
In his brilliant book Stand Out of Our Light: Freedom and Resistance in the Attention Economy, ex-Google strategist and now Oxford-trained philosopher James Williams shares his struggles with this. He states:
“. . . I felt that the attention-grabby techniques of technology design were playing a nontrivial role. I began to realise that my technologies were enabling habits in my life that led my actions over time to diverge from the identity and values by which I wanted to live. It wasn’t just that my life’s GPS was guiding me into the occasional wrong turn, but rather that it had programmed me a new destination in a far-off place that it did not behoove me to visit. It was a place that valued short-term over long-term rewards, simple over complex pleasures.”
He adds:
“…I found myself spending more and more time trying to come up with clever things to say in my social posts, not because I felt they were things worth saying but because I had come to value these attentional signals for their own sake. Social interaction had become a numbers game for me, and I was focused on “winning” – even though I had no idea what winning looked like. I just knew that the more of these rewarding little social validations I got, the more of them I wanted. I was hooked.
. . . I had lost the higher view of who I really was, or why I wanted to communicate with all these people in the first place.”
When you go on social media, you need to realise that there are thousands of highly intelligent people on the other side of the screen and it’s their job to figure out how to capture and exploit your attention.
In short, the values and goals of these big tech companies are not aligned with your values and goals. Facebook’s first research scientist Jeff Hammerbacher summed it up nicely when he said:
“The best minds of my generation are thinking about how to make people click ads . . . and it sucks.”
Take a moment to think of the people who you admire. How would you feel if you saw them spending vast amounts of time distracted and obsessed with social media?
I’ll leave you with this powerful quote from author Adam Gnade:
“Would you respect them [your biggest hero] as much if you saw them hunched over their phone all day like a boring zombie? No, you want them out there in the world doing heroic things, writing that great novel/song/whatever, saving the planet, standing up for the disenfranchised, or whatever else it was that made you love them in the first place. Let’s try to be as good as our heroes.”
Whatever you want in life, work out what you need to do to get there (i.e., the concrete behaviours), and then roll up your sleeves and get started.
Procrastination feels heavy.
But what if we could turn combating procrastination into a fun game?
Lately, when I catch myself avoiding a task, I’ll play a little game to see if I can get myself to move in the right direction.
I’ve discovered that it’s best to approach any task with a curious and playful mindset. If you take yourself too seriously, all the joy and fun can get stripped from the process.
Often, when I play this game, I surprise myself because the strategy works! I’ll be off and running with a task I procrastinated on for days.
But sometimes a strategy won’t work. That’s okay. When this happens, I usually take a little break before trying another approach.
I don’t claim to be a grandmaster at playing the game of combating procrastination. But these days, I can catch myself when procrastinating, notice the warning signs, and get moving in the right direction.
In this blog, I share how you can combat procrastination in a fun and playful way to fulfil your intentions and accomplish your goals.
Are you ready to play?
Let’s begin!
If you want to play this game of combating procrastination, you first need to understand what procrastination is and the rules of the game.
I recommend you play this game on your own so you’re not competing against anyone else. There’s no first or second place, no runners-up, and no one wins a trophy.
You can play with others, but it’s a collaborative game where you cheer each other on and gently coach each other into action.
It’s also a game that never ends because the work never ends. You are constantly learning and growing.
In her book ‘Procrastination: What it is, why it’s a problem and what you can do about it’ Dr Fuschia Sirois defines procrastination as:
“ . . . a common self regulation problem involving the unnecessary and voluntary delay in the start or completion of important intended tasks despite the recognition that this delay may have negative consequences.”
In other words, procrastination is:
Delaying a task + you know you are causing your Future Self pain and suffering.
There are some simple rules you need to understand to combat procrastination. Once you cement these rules in your brain, life becomes easier. Instead of experiencing constant resistance, you discover ease and flow.
Difficult work tends to bring up unpleasant emotions, such as boredom, stress, anxiety, fear, and frustration.
Most of us don’t like experiencing these feelings, so to repair our mood, we procrastinate. We avoid work and engage in easier, more fun tasks (e.g., scrolling through social media).
At the heart of combating procrastination is allowing yourself to sit with unpleasant feelings and push past them. Resist the urge to run to your devices. If you can do this, that’s 80% of the battle.
Pushing through the discomfort and making a start is a significant milestone worth celebrating.
Often, we wait for the perfect time to start a task. But it’s an illusion that there is a perfect time.
The perfect time is right now, amid the messiness and chaos of life.
“But I’m not feeling motivated!” I hear you say.
That’s okay. Make a start regardless of how you feel because here’s the part most people don’t understand:
Motivation follows action
In other words, you have to get moving for motivation to show up.
There are many great strategies and tools that can help you get started with a task, even when your motivation levels are low.
Once you have a selection of strategies and tools and you’ve practised using them a few times, you will feel more confident in your ability to combat procrastination.
Here are a few of my favourite strategies and tools for getting started with my work:
Fear is a significant driver of procrastination: fear that you won’t be able to do it, fear of failure, and fear of the unknown.
When you move your body, you decrease fear and anxiety. Movement can also help to calm and focus your mind and boost positive emotions.
This is why I start my day with a 20-30 minute run on my treadmill. It bathes my brain in feel-good chemicals, makes me feel stronger, and prepares me for the challenging work I’m about to face.
When a task feels big and overwhelming, it’s easy to procrastinate. But can you do 10 minutes on the task?
When I set a timer for 10 minutes, my brain thinks, “I can do 10 minutes. Easy!”
My brain then knows the task (and the unpleasant feelings) won’t last forever. The worst-case scenario is I experience 10 minutes of mild to moderate discomfort. When the timer goes off, I have a way out. I can do something else.
But what usually happens is after 10 minutes, I realise the task isn’t as bad as I thought it would be. The motivation has kicked in, and I’m on a roll.
When struggling to write my PhD, I attended a workshop led by an academic coach. She encouraged me to “Write crap” (her words, not mine).
This helped me to get over the perfection hump and make a start.
Most (if not all) great works started as rough drafts. The problem is we don’t see those rough early versions. We only see the polished final product. This messes with our minds and can lead to perfectionist tendencies kicking in.
Embrace the first messy draft. Celebrate it! You have to do it to get to the good stuff.
In the book ‘Everything in its Place’, Dan Charnas recommends the ‘Slow-but-don’t-stop’ technique for doing things you don’t want to do.
Here’s how it works:
If you’re feeling resistance towards a task, start doing it, but move very slowly. Breathe into the discomfort. Take your time.
Charnas writes that as you use this technique:
“You’ll still hate it [the task] but your task has become a moving meditation or like a game.”
For example, I used this strategy on the weekend to sort my laundry. The first step was to pick up the basket full of clothes and place it on my bed. Then, I picked up one item at a time and put them into piles (e.g., socks, activewear, and undies). I then selected a pile of items (socks) and dealt with one item at a time.
I’d usually rush to fold my clothes and feel slightly annoyed by the whole process (“Ugh, what a chore!”), but this time, it felt different. It felt like a meditation. I felt calm and grounded as I folded my socks.
The beauty of this technique is that the work will still get done, but as Charnas points out, you don’t give up control. You still have forward momentum.
As the Mexican proverb goes:
“An ant on the move does more than a dozing ox.”
Are there things in your workspace that distract you? Is there anything that reminds you of more fun stuff you could be doing (e.g., a video game console or your phone)?
Please get rid of those things or make them harder to access.
My phone is my biggest distraction. This is why I keep it away from my body in another room whenever I need to do focused work.
I’m currently experimenting with Mel Robbin’s 5-Second Rule. The 5-Second Rule is simple:
The moment you have the instinct to do a task before your brain can come up with an excuse not to do it, you count backwards ‘5 . . . 4 . . . 3 . . . 2 . . . 1!’ and you do it.
In her book ‘The 5 Second Rule’ Robbins explains the psychology underpinning the strategy. She writes:
“The counting distracts you from your excuses and focuses your mind on moving in a new direction. When you physically move instead of stopping to think, your physiology changes and your mind falls in line . . . the Rule is (in the language of habit research) a “starting ritual” that activates the prefrontal cortex, helping to change your behavior.”
The ultimate way to combat procrastination is to create a habit or a ritual. You need something that signals to your brain it’s time to engage in a particular behaviour.
With habits, you don’t have to stop and think, “What do I need to do now?”. Habits are automatic. Your brain knows exactly what it needs to do, and you do it.
For example, I have a habit of running on my treadmill before I launch into my day. My brain knows that after I put on my gym clothes and shoes, I turn on my treadmill and hit the speed button to start my warm-up.
I carry these behaviours out even when I’m not in the mood to run. That’s the power of habits.
Then, I suggest you cut yourself some slack.
Forgive yourself for procrastinating, pick a strategy, and get moving.
Most of us don’t do this, though.
We bag ourselves out in an attempt to motivate ourselves. The problem is this rarely works.
Dr Sirois says that intense self-criticism leads to negative thoughts, which lead to negative feelings. We end up feeling demotivated, which causes us to procrastinate even more!
You can stop the vicious cycle of procrastination by practising being kind to yourself.
If you follow these simple rules and be playful with experimenting with these strategies, you can get a better handle on procrastination.
Like anything in life, the key is practice. The more you practice allowing yourself to feel the unpleasant emotions instead of running from them, the better you’ll do. The more times you practice a strategy, the more natural it will feel and the sooner it will become a habit.
One foot in front of the other. You can do this.
Most of us do. We sit and stare at our screens or textbooks for large chunks of the day.
You’ve probably heard the phrase, “Sitting is the new smoking”. It sounds dramatic, but sitting for 30 minutes or more leads to:
• Reduced blood flow to the brain
• Increased blood pressure
• Increased blood sugar
• Reduced positive emotions
Even if you exercise at the gym, if you sit all day at work or school, that’s not good for you.
Most of us know we should move more and sit less, but knowledge doesn’t always translate into action.
I’ve known for years about the harms of sitting. Every year, I’d set a goal “To move more during the day”. But it wasn’t until this year that I finally got off my butt and started taking regular movement breaks. In this blog, I’ll share what made all the difference.
Part of my problem was telling myself to “move more” and “sit less”. This was way too vague for my brain.
When it comes to taking movement breaks, how long should we move for? How frequently? And at what intensity?
I recently came across a brilliant study, published in 2023, that answered some of these questions.
A team of researchers at Columbia University compared different doses of movement on several health measures (e.g., blood sugar, blood pressure, mood, cognitive performance, and energy levels).
The researchers were interested in exploring how often and for how long we need movement breaks to offset some of the harms of sitting for long periods.
So, what did they do in this study?
Researchers brought participants into the lab and made them sit in an ergonomic chair for 8 hours. Participants could only get up to take a movement break or go to the toilet.
They tested five conditions:
• Uninterrupted sedentary (control) condition (Note: no movement breaks)
• Light-intensity walking every 30 minutes for 1 minute
• Light-intensity walking every 30 minutes for 5 minutes
• Light-intensity walking every 60 minutes for 1 minute
• Light-intensity walking every 30 minutes for 5 minutes
The optimal amount of movement was five minutes every 30 minutes. This movement dose significantly reduced participants’ blood sugar and blood pressure and improved their mood and energy levels.
That said, even a low dose of movement (one minute of movement every 30 minutes) was found to be beneficial.
Although walking has been described as ‘gymnastics for the mind’ and numerous studies show brisk walking can improve cognitive performance, they found no significant improvements in participants’ cognitive performance in this particular study.
You can read the full study here.
When it comes to any research conducted in the lab, the question worth asking is: Is it possible for people to do this in the real world? And if so, will they experience similar benefits?
Journalist Manoush Zomorodi wanted to find out. So, she teamed up with Columbia University researchers to explore whether people could incorporate regular five-minute movement breaks into their day.
They created a two-week challenge where people could sign up to one of three groups:
1) Five-minute movement breaks every 30 minutes
2) Five-minute movement breaks every hour
3) Five-minute movement breaks every two hours
Over 23,000 people signed up to participate in the challenge. Sixty per cent completed the challenge.
What did they find?
Five-minute movement breaks improved people’s lives, whether taken every half hour, hour, or two hours. They felt less tired and experienced more positive emotions.
They found a dose-response relationship. This meant that the more frequently people moved, the more benefits they gained.
In the Body Electric podcast, Columbia University researcher Dr Keith Diaz said a preliminary analysis of the data showed:
• People who moved every 30 minutes improved their fatigue levels by 30%.
• People who moved every hour improved their fatigue levels by 25%.
• People who moved every 2 hours improved their fatigue levels by 20%.
Here’s the thing, though . . .
Dr Diaz pointed out that most people weren’t getting all their exercise breaks in. On average, they took eight movement breaks each day (note: the researchers recommended 16 movement breaks a day), but they still experienced benefits.
Here’s what I take from all of this . . .
You don’t have to do this perfectly. There are no hard and fast rules. Doing some movement is better than doing no movement.
All movement matters. It all adds up.
Although movement is natural and good for the mind and body, my brain often resists the thought of getting up and moving (“No! I don’t want to get out of this cosy chair!”).
What’s up with that?
In the book Move the Body, Heal the Mind, Dr Jennifer Heisz explains that our brains hate exercise for two reasons:
1) The brain doesn’t want to expend energy; and
2) Exercise can be stressful.
This has to do with how our brains are wired and our deep evolutionary programming.
If we go back in time, our hunter-gatherer ancestors had to be constantly on the move to gather food, build shelter and run from hungry animals. All of this activity required a lot of energy. Since food was scarce and energy was limited, hunter-gatherers had to conserve their energy.
If you were to offer a hunter-gatherer a free meal and a comfortable place to stay, would they take it? You bet they would.
The problem is our brains haven’t changed in thousands of years. We still have the same brain wiring as our ancient ancestors.
This is why my brain often throws a tantrum and comes up with all sorts of excuses to avoid my morning workout.
In this modern world, with all the calorie-dense fast food, comfy chairs, and modern conveniences, our brains get confused.
As evolutionary psychologist Dr Doug Lisle, author of The Pleasure Trap, states, in the modern world:
“What feels right is wrong. And what feels wrong is right.”
Understanding that we operate with an ancient brain that isn’t suited to this modern world opens up new possibilities. For example, you can use your prefrontal cortex (the rational part of your brain) to override the primitive instinct to stay comfortable.
Here are some strategies I’ve been experimenting with to get me taking regular five-minute movement breaks:
I’ve strategically placed electronic timers in every room I spend a lot of time in (e.g., my office, outdoor desk, and dining room). Before I sit down to start a task, I set a timer for 25 minutes.
When the timer goes off, that cues my brain to get up and move.
When the timer goes off, I usually jump on my treadmill for a five-minute walk. But not always.
Whenever I feel like doing something different, I play a little game with myself.
The game is simple:
I roll a dice with different movement activities I wrote on each side. Whatever activity it lands on, I do it.
Here are the activities currently listed on my dice:
• Pick up a set of dumbbells and do some bicep curls
• Do some stretches on my yoga matt
• Use resistance bands
• Go outside and walk around my garden
• Do squats
• Hit play on an upbeat track and dance!
Sometimes, the timer going off will not be enough to get you up and moving. You may need to have a few words with your brain.
I often find myself negotiating with my brain, trying to convince myself to get up and move.
Me: “Come on, it’s time to get up.”
Brain: “Noooo! It’s nice and comfy here.”
Me: “On the count of three, we’re going to do this . . . 1 . . . 2. . . 3.”
Be gentle with your brain. Remember, it’s wired for comfort.
There’s a reason I have stretch bands hanging on door knobs, a yoga mat rolled out on my dining room floor, a rack of dumbbells next to my desk, and comfortable walking shoes always on my feet. All of these little things make it easy for me to move.
Look around your workspace: is there anything that makes it hard for you to move? Identify any barriers and do what you can to remove them.
Instead of stopping to take a movement break, can movement become part of what you do?
For instance, I wrote the first draft of this blog as I walked at a slow pace on my treadmill desk, and I edited it while pedalling at my cycle desk.
Remember, movement doesn’t need to be strenuous to be effective. Light-intensity movement delivers results.
I recently finished reading an excellent book called Creative First Aid: The science and joy of creativity for mental health. It is packed full of creative practices to help calm your nervous system.
One of the practices the authors suggest is creating a playlist of songs called ‘I Dare You Not to Move’. This playlist is a selection of songs that make you want to dance.
On a movement break, I close my blinds and hit play on one of my favourite dance tracks.
Don’t consider yourself much of a dancer? No problem! Sway your hips from side to side or throw your hands in the air and make some circles with them.
Even though it may feel good in the moment to stay seated in a comfy chair, I have to regularly remind myself that movement makes me feel good (and less stiff and achy).
Remember, whenever we force ourselves to get up and move, we go against our brain’s programming. This is why these reminders are so important.
Before stepping onto the treadmill to do a run, I say to myself, “This is good for me. You won’t regret doing this”. And you know what? I always feel better after a workout.
What is something you already do on a regular basis?
It could be making a cup of tea, preparing lunch, or putting on your shoes.
According to the Tiny Habits Method, the key to forming habits is to attach a tiny behaviour to a pre-existing habit. For example:
• After I put on the kettle, I will do five wall push-ups.
• After I shut down my computer, I will do arm circles for 30 seconds.
• After I put my lunch in the microwave, I will march on the spot.
• After I pick up the phone, I will stand up to walk and talk.
• After I notice I am feeling sluggish, I will hit play on an upbeat song.
If you want to wire in this new movement break quickly, celebrate after moving your body (i.e. release a positive emotion). I tell myself, “Good job Jane!”. But usually, the movement leaves me feeling good, so it’s not always necessary.
The science is in. We know breaking up periods of sitting with regular five-minute movement breaks can make a big difference to our mental and physical health. The good news is you don’t even have to break a sweat to experience these benefits (light-intensity movement will do the job).
If you can’t manage moving every half hour, no problem. Do what you can. Some movement is better than no movement. On that note, is it time to get up and move? Let’s do this together. How about a light walk? Or a short dance break?
On the count of three . . . one . . . two . . . three. Let’s go!
Over the years, I’ve experimented with a range of weird and wonderful stress-busting activities, including yoga, pilates, meditation classes, floatation tanks, massages, acupuncture, and sound healings (to name a few).
I’ll be the first to admit that cash-grabbing wellness gurus and advertisers have sucked me in.
In our capitalist culture, we’re sold this idea that in order to relax, we need to spend big dollars. But I now realise that the best relaxation experiences are cheap or free.
I’ve created rituals around cooking that help me stay calm, grounded, and focused throughout the day.
These days, cooking is my number one way to relax. My kitchen is my happy place, and it can be your happy place, too.
Perhaps this sounds a bit strange. But hear me out.
I haven’t always found cooking to be relaxing or particularly enjoyable.
Being half Italian, I used to get involved with the occasional food tradition, such as tomato sauce-making day. But it wasn’t like I grew up with the delicious smells of homecooked food wafting through the house.
My teenage years and early twenties were filled with processed junk foods: a dizzying array of Hungry Jacks combos, greasy fish and chips, and takeaway meat lovers pizzas.
Cooking was a relaxation practice I stumbled upon much later in life.
Since upping my kitchen game and trading the expensive wellness activities for a sharp knife, solid chopping board, and fresh vegetables, my savings and confidence have grown.
To emerge from the kitchen in a calm and tranquil state, a few conditions have to be in place:
1. You cannot feel rushed
2. Your kitchen counter must be clean and clutter-free
3. You need a sharp knife to chop with
4. Your phone must be out of sight (like most things in life, it’s best not to multitask)
If these conditions are met, cooking can feel like a meditation or an empowering yoga class.
I’m not the only person who feels this way.
In the book ‘Uncook Yourself: A Ratbag’s Rules for Life’, Nat’s What I Reckon shares how he cooks his way through tough times. He writes:
“I reckon getting in the kitchen and un-cooking yourself from the tough moments in your head every now and then is a way better self-help routine than throwing five grand at some short-lived back pat from a cash grabbing blowhard at a self-help seminar just to tell you you’re not doing life right.”
One reason is you need to focus your mind.
When chopping with a sharp knife, you must pay attention to what you’re doing. If you get distracted, and I have (many times), you might pay the price with a cut to the finger.
Chopping is also a repetitive activity that delivers an immediate outcome. One minute, the bok choy is on the chopping board in full form; the next, it has been chopped and is ready for tonight’s stir-fry.
Cooking also requires you to slow down.
When you’re online, you tend to jump around in a frenzy. But when you’re cooking, you have to follow a recipe step-by-step. This requires focus. This focus helps to clear your mind.
Cooking also gives you a sense of control, power, and agency. As food journalist Michael Pollan says:
“Eating out breeds helplessness, dependence and ignorance, and eventually, it undermines any sense of responsibility.”
When you cook, you’re in control of the process (not some big corporate fast food company). Plus, compared to that commodified wellness experience, cooking is super cheap (all it costs is the price of a few ingredients).
It also produces a nourishing meal at the end. That meal will give you energy, help regulate your mood, and keep you calm and steady.
In the book ‘The Food Mood Connection’, Uma Naidoo argues that to decrease anxiety, you should pay attention to what you’re eating. She writes:
“A crucial part of battling anxiety is making sure your diet is full of foods that are calming and free of foods that put you on edge.”
Fast foods and highly processed foods. These foods (e.g., greasy hot chips and baked goods) are problematic because they lack fibre and the fragile micronutrients and phytochemicals needed for good brain health.
Naidoo recommends increasing your fibre intake by consuming more plants and whole foods, such as beans, brown rice, baked potatoes with the skin on, broccoli, pears, apples, and oats.
A few years ago, I delivered a talk called ‘Rediscovering the Ancient Art of Thrift’ at a local library. In my presentation, I shared the thrifty practice of avoiding eating out and cooking meals at home.
At this point in the presentation, an elderly gentleman put up his hand and said:
“But vegetables are expensive. Why not just get McDonald’s? It’s cheap, and there’s no cleaning up at the end.”
I immediately thought of a friend who, at the time, ate only McDonald’s (for breakfast, lunch, and dinner). His housemates had confided in me that his feet had developed a pungent odour.
Although my diet was far from perfect, I was concerned. If my friend kept going down this path, I could see him heading for serious trouble.
Fast forward a year: How was my friend doing?
He was not well.
He had put on a significant amount of weight and seemed depressed, rarely leaving his room except to get his next McDonald’s meal (back in those days, there was no Uber Eats).
I explained to this elderly gentleman in the library workshop:
“Maybe you’ll save a bit of time and money in the short term [buying the fast food], but eating processed food will cost you down the track. It will cost you in medical bills and poor health. Your quality of life will suffer.”
He nodded, but I could tell he wasn’t entirely convinced.
Until you’ve cut out the processed junk food, allowed a couple of weeks for your tastebuds to readjust, and developed the habit of home cooking, it’s easy to be sceptical. After all, we live in a world that values convenience. Opening an app, pressing a button, and having dinner delivered to your door in less than 20 minutes has some definite appeal.
But every time you order Uber Eats, you miss out on a valuable opportunity to practice slowing down and calming your mind. You also undermine your cooking skills.
If you haven’t developed the habit of cooking or cooking makes you feel anxious, there are a few simple things you can do to cultivate calm and confidence in the kitchen:
Cooking is a messy process. While I may start with a clean kitchen bench, it quickly becomes a mess. That’s how the process goes (I try to clean as I go).
It’s also okay to mess up a meal. Not every meal is going to be an absolute winner. In ‘The Four Hour Chef’, Tim Ferris encourages the reader to see meals that don’t work out as cheap cooking classes. Learn the lesson and move on.
When you think of cooking as one activity, it can feel overwhelming. I divide the cooking process into two stages:
1) Preparing the mise en place: chopping vegetables, taking out utensils, etc, and
2) Pulling it all together: cooking the dish.
In the morning, I take out all the ingredients for a dish so they are ready to go when I need to take a break from my work. I chop earlier in the day and cook the dish in the afternoon/early evening.
If I’m overwhelmed by the idea of chopping vegetables, I break it down to chopping just one vegetable at a time. I’ll say to myself:
“Just chop the capsicum. That’s all you need to do.”
It’s not fun chopping with a knife with a dull blade. A sharp knife combined with a lovely chopping board makes all the difference.
Learning basic chopping skills is a game changer. With the proper technique and a sharp knife, there’s no need to worry about cutting yourself. You can chop with ease.
I took a chopping skills course with the online cooking school Rouxbe, but you can find YouTube videos teaching you good chopping techniques.
You’re not running a restaurant. You don’t have to rush to get meals out to hungry customers. Take your time and enjoy the process of chopping each vegetable.
If approached with the right mindset, cooking can deliver a sense of calm and ground you in the present moment. You also get to experience the mental and physical benefits of a nourishing home-cooked meal. The bonus extra is saving a bit of money.
So, what are you waiting for? Pull out some ingredients and start cooking today.
But how much time do you actually have?
It’s hard to get a sense just by thinking “My exam is in three weeks.” After all, three weeks sounds like plenty of time, right?
Don’t be fooled. This is your brain playing tricks on you.
No one ever has a full three weeks (504 hours) to prepare for an exam. Thrown into the mix is time for sleep, getting ready for school or work, working on assignments, socialising with friends and family, etc. Plus, you usually have more than one exam to study for.
But we can forget this. And when we do, we end up procrastinating with our work and it piles up for our future selves to deal with.
What’s missing is that your brain needs clear visual feedback. It needs to have a sense of the big picture (i.e., all your commitments laid out in front of it).
By using a year-at-a-glance calendar.
Earlier this year, I printed out a massive year-at-a-glance calendar (A0 size).
I scheduled all my upcoming presentations, holidays, important events (e.g., birthdays), deadlines, etc., onto the calendar and placed it in a prime position where I couldn’t miss it.
This calendar has made all the difference. It grounds me in reality, helps me feel more in control of my schedule, and gives me clear visual feedback. It also makes me think twice before I agree to take on a new project.
In the past, whenever I’ve said yes to a new opportunity, I haven’t always been grounded in reality. Too many times, I’ve been unintentionally cruel to future Jane.
Let me explain . . .
Back in 2016, I was on the home stretch with my PhD. The path forward was clear. After years of struggling with my PhD, the end was in sight. I was on track to hand in my thesis in a few months’ time.
But then something happened that threw me off course (well, erm, I threw myself off course).
I was asked by a company to run a series of workshops. Without even thinking, I said “Yes! I’d love to!”. It seemed like a great opportunity. One that was too good to pass up.
When I shared the news with my PhD supervisor, she seemed to think differently. Her face said it all: a mixture of concern and confusion.
“Why did you say yes to this? Do you need the money? What about your PhD? You’re so close to finishing”, she said.
The truth was I didn’t need the money. I said yes because without having my other commitments staring me in the face, I had all the time in the world. I was engaging in magical (delusional) thinking. I fantasised about having superhuman capabilities and being able to do it all.
I was wrong. There were only so many hours in the day, and something had to give.
To cut a long story short, pretty quickly the magical thinking wore off, and I regretted taking on the job. I had burdened my future self with a ridiculous amount of work and unnecessary stress.
But worst of all, I had delayed handing in my thesis by several months. A few months might not sound like much in the big scheme of things. But when you’ve been plugging away at a PhD for seven years, every month becomes precious. I risked losing momentum.
If I could teleport back in time and place a year-at-a-glance calendar in my office space, I like to think that I would have prioritised my PhD over the shiny new opportunity.
I recently finished reading an excellent book called ‘The Extended Mind: The Power of Thinking Outside the Brain’ by Annie Murphy-Paul.
In this book, Annie explores nine principles for expanding our intelligence (note: these principles are not taught in schools). She argues that instead of pushing our brains to work harder and harder, we can use our bodies, relationships, and surrounding environment to boost our cognitive abilities.
In the chapter called “Thinking with the Space of Ideas”, she writes:
“Whenever possible, we should offload information, externalize it, move it out of our heads and into the world. It relieves us of the burden of keeping a host of details “in the mind,” thereby freeing up mental resources for more demanding tasks like problem solving and idea generation.”
After reading this book, I understood why a year-at-a-glance calendar can be such a powerful tool. Seeing all your projects and commitments in one glance allows you to think smarter and more strategically.
These calendars also help to orient you in time. You can see how much time you have between now and doing the things you need to do.
Your projects and deadlines stare back at you every day. There’s no escaping them.
Seeing your life in this way also helps you to plan and pinpoint busy periods.
Here’s an example . . .
This month, I have more presentations scheduled than usual. This means I need to manage my energy levels, prioritise sleep, and eat healthily.
But a quick glance at my calendar tells me I have a few ‘free’ days before all these talks begin. I can use this time to cook a few meals to pop in the fridge and freezer to make life a little easier during this busier period.
One of the worst things I can do when I get busy is order takeaway food and sacrifice sleep to work. I refuse to do it as it always backfires. If I’m functioning at half capacity, my talks and work will suffer.
These calendars can also provide useful information to help you manage your energy levels, reduce ridiculous workloads, and avoid burnout.
Earlier this year, there was a week when I delivered more talks than usual. During this week, I found myself taking 15-minute power naps between talks to recharge before the next one. Even with all these power naps, by the end of the week, I felt tired. I drew a tired little emoji face on my calendar to represent this.
That tired emoji face is a constant reminder: you have mental and physical limits. Don’t overdo it.
It’s important to find a calendar that is both aesthetically pleasing and functional for you. This means you probably can’t just go to the shops and pick something off the shelf.
You could order a hard copy calendar online, but when the year is already well underway who wants to potentially wait weeks for their calendar to arrive in the mail?
You can purchase a digital download online and take it to your local print shop on a USB stick. Some templates display the month as a long list of days; whereas other calendars group the month into weeks, with each week on a separate line (see examples below).
Alternatively, you could buy a monthly calendar, cut it up, and stick it together.
One of my friends suggested I try doing this. I gave it a shot, but my calendar looked like a failed arts and crafts project (with messy bits of tape plastered everywhere). Plus, the boxes were too small and cramped my style.
After some trial and error, I purchased a digital download from Etsy for $20AUD and printed it A0 size for $10AUD. All up, my calendar cost me $30AUD – money that was well spent.
The bottom line is you have to figure out what works for you and how much you’re willing to spend.
• Write on the calendar when all your exams, appointments, special events, and major projects will take place.
• If you don’t yet know the specific dates of each exam, note the week they begin and assume the worst-case scenario (your exams will be sooner rather than later).
• Consider laminating your calendar so you can use whiteboard markers on it.
• If laminating is too expensive, use sticky notes and washi tape instead.
• You can mount your calendar on core-flute material or foam board to give it a sturdier structure.
• Resist the urge to put every detail on your calendar. Focus on the big project deadlines, appointments, exams, etc. The details for what and when you work on each project can go into your weekly planner and/or on your to-do list.
• If you have the wall space, consider printing your calendar A0 size (841mm x 1189mm). You want plenty of space to write in each box.
In our noisy world where we are bombarded with endless opportunities, many of us would benefit from embracing analog tools like the year-at-a-glance calendar. These calendars help to ground us in reality and focus our minds on what matters.
If you have a lot going on in your world and find yourself saying “Yes!” to every shiny new opportunity that comes your way, do yourself a favour and create a year-at-a-glance calendar. Having your commitments stare you in the face every day is a simple but powerful way to live with greater focus and intentionality.
If I’m honest with myself, there was a time when technology was doing me more harm than good.
On Facebook, I frequently fell into the comparison trap (comparing myself to people who had posted delicious dinners, amazing holiday photos, etc).
On Twitter, I’d get baited by trolls (and I’d foolishly take the bait).
Throughout the day, I’d constantly check my phone and email, which left me feeling jittery and chaotic.
Big Tech was constantly hijacking my time, energy, and attention. Every time I retreated to my devices for a quick shot of dopamine, I moved further away from my goals. I didn’t like this, and I knew something needed to change.
Over the past three years, I’ve implemented many practices to regain control of my time, energy, and attention (including deleting all social media).
These practices have made a big difference in my life. But I’m well aware that not everyone feels the same way I do about Big Tech, nor are they in a position to be able to delete all their accounts.
Following a school presentation, I spoke with a small group of year 8 students. I shared with them that I didn’t use any social media, to which a year 8 girl quickly chimed in:
“My grandma has Facebook. What’s your excuse?”
Her words struck me like a bolt of lightning. I didn’t know what to say.
It highlighted how adopting these apps is the norm for a young person.
When everyone else has a smartphone and is using social media (including your parents and grandparents), why would you question using them?
I couldn’t forget the year 8 girl’s words. While I appreciated her candidness, it left me slightly disturbed.
At the same time, it increased my motivation to resist Big Tech. I started searching for role models: people actively resisting Big tech and this hyperconnected, fast-paced way of life.
One community kept popping up in my research: the Amish.
The Amish are often portrayed as being technologically impaired. A classic example is Weird Al Yankovic’s music video Amish Paradise (a parody of Coolio’s mega-hit Gangsta’s Paradise).
In this video, Weird Al sings:
I never wear buttons but I got a cool hat
And my homies agree I really look good in black, fool
If you come to visit, you’ll be bored to tears
We haven’t even paid the phone bill in 300 years
But we ain’t really quaint, so please don’t point and stare
We’re just technologically impairedThere’s no phone, no lights, no motorcar
Not a single luxury
Like Robinson Crusoe
It’s as primitive as can be
While the Amish still mainly travel by horse and buggy and shun many modern technologies, such as televisions, radios, and cars, they are not ‘technologically impaired’ as Weird Al makes out.
When it comes to cultivating healthy digital habits, there is a lot we can learn from the Amish.
The Amish have a set of strategies that guide the adoption and use of different technologies. These strategies have allowed them to avoid being pawns for the goals of Big Tech companies, which make massive profits by seizing people’s attention.
I recently read a fascinating book called Virtually Amish, written by Dr Lindsay Ems. For her PhD research, Dr Ems spoke to Amish people about their relationship to modern technology (e.g., smartphones).
She argues that the Amish take control of their tech tools and thrive. Through adopting similar practices, we can thrive, too.
Below, I share how you can thrive by emulating Amish practices and beliefs around technology:
The Amish are not technophobes. They are ‘technoloselectives’.
They carefully consider the tech tools they’ll adopt and their functionality, tweaking them to help them achieve their goals.
The Amish don’t mindlessly purchase the latest gadgets and gizmos. Instead, they think about their values and goals and how the technology could cause unintended harm to themselves and the wider Amish community.
What are your goals?
Do your tech tools help you achieve them, or do they distract you from them?
The Amish are guided by their values (i.e., the things that are most important to them). Their values underpin everything they do.
So, what exactly do Amish people value?
• Community
• Connections with others
• Living a simple and slow-paced life
• Living a spiritually rich life
• Being self-sufficient
The Amish use these values to guide their adoption of technology.
An example of this can be seen with the arrival of the home telephone (not smartphone). Dr Ems shares how the Amish decided to ban the telephone from being inside the family home.
This ban came about after careful consideration and reflection on their values. The Amish value connections with family, friends, and the community. They don’t want to be the kind of person who interrupts a conversation by answering a telephone call. For this reason, telephones are located outside Amish family homes or nearby.
What are the things that are most important to you?
How does technology impact on those things?
Does it enrich those things or diminish them?
The Amish understand that technology can cause harm. Subsequently, they intentionally delay adopting new technology until they see its impact on others.
Does it destroy family life? Does it wreak havoc on their ability to pay attention and distract them from their spiritual life?
If so, the technology threatens their culture and religion, and for these reasons, it should be avoided.
Before adopting a piece of technology, the Amish need to be clear about two things:
1) The functionality of the technology (what it can do)
2) The potential social impacts of the technology
Once they deeply understand these things, it is then decided whether the technology is adopted or not.
It may come as no surprise that Amish people view the smartphone as an incredibly dangerous innovation. Many Amish communities have bans on this device.
How do you feel after spending time on social media?
Have you seen things posted on social media that weren’t true or were exaggerated?
When an Amish person wants to use a new technology, that technology will go through a formal decision-making process.
The community (in particular, the leaders) will consider the future with this technology. They’ll try to imagine how the technology could change their way of life.
Questions the Amish reflect on include:
• What are the advantages and disadvantages of the technology?
• What might come with it that we might not anticipate?
• Could someone get addicted to it?
• Is it a need or a want?
• Can the technology be restrained?
In her book Virtually Amish, Dr Ems provides the example of an Amish business owner asking the community leaders if he could have permission to use a label maker for his business.
After careful consideration, the leaders ruled label makers could be allowed for the following reasons:
• They are not addictive
• They can’t be used for recreational purposes (e.g., playing games or entertainment)
Think of a new technology (device or app) you want to adopt. Could it become addictive?
Many Amish people believe the issue is not whether you use a smartphone or social media but how you use it. It’s important that the Amish remain in control of their use of tech and place limits on it.
It’s also important that the technology is not visible (i.e., you don’t pull your smartphone out in Church or during a conversation). Being discrete in the way one uses technology shows respect for Amish values.
How do you use the tech in your life?
Are you in control of your use?
Amish people think about not just how they use the technology but what kind of person they become when they use it.
This point resonated with me deeply. I can’t say I’ve always liked who I become when I use certain technology.
A few years ago, I babysat my friends’ children when my friends went out for a kid-free meal. I look back and cringe when I think about how the experience unfolded.
Before going to my friend’s place to start babysitting, I got into a heated text discussion with some people in a group chat. Things were said that upset me.
For most of the night, I was on my phone, texting back and forth, not present with these young children. At one point, the little boy tugged on my arm to get my attention. “Aunty Jane, come play!” he said.
What can I say? I felt terrible. This certainly was not my finest moment. I had become the kind of caregiver I am usually quick to judge: distracted and disengaged.
I vowed to avoid trying to resolve issues by text and leave my phone at home next time to be fully present with the kids.
When you use social media, what sort of person do you become?
The Amish take modern tech tools and modify them to help them achieve their goals.
The plain mobile phone is an example of this. Amish people have created a mobile phone that can only make calls. It doesn’t have a camera, games, access to the Internet, or the ability to send text messages.
Similarly, the plain computer allows Amish to make spreadsheets, do word processing, and construct simple drawings. This allows them to complete tasks without being distracted by other things.
In other words, the Amish create what David Kadavy (author of Mind Management, Not Time Management) would refer to as sticky tools. A sticky tool allows you to stay focused on a task without getting distracted.
What sticky tools could you consider adopting (e.g., a basic flip phone and Internet blocker app)?
The Amish take pride in growing their own food, raising barns, baking their own bread, tinkering with robotics, inventing, and making their own clothes. They are not big consumers, but they embrace a simple lifestyle and encourage human creativity.
In the modern non-Amish world, many of us are doing the polar opposite of this. We have fallen into the trap of consuming content mindlessly online (e.g., watching people bake bread instead of baking our own bread).
Don’t get me wrong—the Internet is an excellent learning tool to help us build our skills. I have turned to YouTube for many instructional videos on how to make and fix things. But doing this requires discipline because it is all too easy to get derailed by other distracting videos.
The bottom line is this: the more time we spend online, the more ads we are likely exposed to and the more our consumptive desires are stirred up. Is it any wonder so many people feel so dissatisfied with their lives?
Instead of mindlessly consuming, what can you create today?
The Amish embrace tech with inbuilt friction. In fact, inconvenience is considered a virtue.
Dr Ems shares that many Amish technologies intentionally contain ‘speed bumps’ and ‘friction’. The reason for this friction is to prevent Amish people from wasting time on the device.
I’ve found this is one of the positives associated with using a ‘basic phone’.
Last year, I experimented with using a basic flip phone with limited functionality (I could only make calls and send texts). Texting on this phone was so painfully slow that it made me want to avoid getting into long text discussions with people. It was easier to pick up the phone and call people.
Using a smartphone to text your friends may be easier than making a phone call, but as the Amish strongly believe, easier is not always better.
How can you build friction into your tech use?
Can you embrace analog alternatives to decrease your screen time?
How much control do you have over your time, energy, and attention? As Chris Bailey writes in his book How to Calm Your Mind, “On the Internet, our intentions very quickly slip from our grasp.”
If you want to thrive online and offline, consider adopting some of the tech habits of the Amish. By limiting their tech use, the Amish have been able to remain mentally free and protect their way of life.
If more of us adopted Amish tech practices (e.g., being intentional with our tech use and placing limits on it), we’d most likely feel calmer and less anxious. We’d also spend more time engaged in activities that bring us joy and are aligned with what we value.
I recently watched a video of Gordan Ramsey cooking a ‘curry in a hurry’ (a butter chicken dish).
I was spellbound by the way Ramsey seamlessly cooked this dish. He was in flow and fully focused on the task of cooking the butter chicken.
What allowed him to whip up this dish plus a serving of rice in under 15 minutes?
Being organised helped a lot. Before he started cooking, chef Ramsey had all the ingredients and cooking utensils out on the bench, ready to go.
In chef’s speak, he had prepared the mise en place.
Mise en place is a culinary skill that can help us to study and work more efficiently. In this article, I explore this concept and how you can apply it to your life to help you stay calm, focused, and in control of your studies.
The mise en place is a French term that translates to “putting in place”. It means a place for everything and everything in its place.
Everything the chef needs is within arm’s reach. When it’s time to start cooking the dish, the chef knows where everything is. This allows the chef to focus on cooking the dish and stay calm and grounded under pressure.
In the book Kitchen Operations (a textbook for hospitality students and apprentice chefs), the authors write about the importance of being organised in the kitchen. They state:
“The ability to work in an organised manner is possibly the most important quality that anyone working in the preparation and service of food can demonstrate. You must develop this ability to complete the expected workload in the time available. Failure to be methodical in your approach will reduce efficiency and will lead to feelings of stress and frustration.”
The mise en place helps the chef avoid unnecessary stress and frustration.
Imagine the following scenario . . .
A chef starts cooking a pasta sauce.
The chef realises 10 minutes in that he is missing a key ingredient (tins of tomatoes).
The chef has to run to the shops to buy the tomatoes.
Chefs can’t afford to have that happen. They are time-pressured. They need to get meals out quickly to hungry customers.
The mise en place helps chefs avoid stressful situations like this. It can also help you decrease unnecessary stress, drama, and frustration associated with homework and study.
Before starting your work, set yourself up with everything you need to complete the task.
Think of this as the study desk mise en place. Ideally, you want to have a dedicated study space where everything is already set up. This saves you time, as you don’t have to set things up and pack things away after each study session.
But your desk isn’t the only space you can set up and prepare. In the world of study, you have other spaces you need to manage (e.g., a computer, school bag, pencil case, and locker). With each of these spaces, you need to ask:
“What items do I need in this space for my work to flow smoothly?”
It also helps to ask:
“What items don’t I want in this space?”
Just like a chef doesn’t want cockroaches, cats, and rats running around the kitchen and restaurant (or a visit from the local health inspector), there are things you want to keep out of your study space.
Remove anything that throws you off your game (i.e., makes you feel bad, distracted, overwhelmed, and upset) from your study space.
Here’s my list of things I want to keep out of my study space:
• My smartphone
• Long to-do lists
• Visual clutter
The point is to remove any friction points from your environment (anything that will slow you down and make it difficult to do your work).
The mental mise en place cannot be overlooked. This is the mental preparation part of the study process.
Ask yourself:
What must I do to mentally prepare myself for deep work/study?
Most of us can’t just scroll on our social media feed for an hour and launch straight into doing focused study. We need to get into the right headspace.
To be clear, I don’t mean you need to feel motivated, inspired, or in the right mood to study. Too often, we wait for motivation to strike, and it never comes. However, it certainly helps to be calm, focused, and grounded.
My mental preparation for the workday starts the evening before. Too many late nights have taught me that to wake up feeling calm and grounded, I need to go to bed at a reasonable hour.
When I wake up, I protect this mental calm by:
• Going for a walk or lifting heavy weights
• Doing a mini meditation (usually 3-5 minutes)
• Eating a healthy breakfast
• Avoiding checking my email and touching my computer first thing
• Journaling or mind mapping with pen and paper
I stay away from screens for as long as possible. This is essential for cultivating a calm mental state where I feel proactive and in control of my day.
I know I’m in trouble if I skip too many of the things on the list and start the day by checking my email. It becomes much more challenging to focus and get things done.
What is a pest of the mind?
It is anything that overstimulates the mind and leaves one feeling frenzied, scattered, and/or jangled.
Here’s the thing about learning information at a deep level: it requires you to slow down. You cannot rush it, like a 15-minute butter chicken dish.
But we engage with people, places, and things on a daily basis that speed up our thinking. In this overstimulated, wired mental state, learning feels like a hard slog.
Here’s a tip: start to notice the things that leave you feeling overstimulated. It can be incredibly liberating to cut back on these things or eliminate them completely from your life.
I am constantly tweaking my workspace and experimenting with different tools to help me click into a state of flow with my work. Here are some tools that I’m currently enjoying having as part of my study mise en place:
Technically, this is a gaming device that allows gamers who stream to switch scenes, adjust audio, etc at the tap of a button. I’m not a gamer, but I use my Stream deck to get started with various tasks and projects I feel resistance towards.
Instead of thinking, “Where is this file located? How do I get to it?” I tap a button on the Stream deck and it opens the file up. I tap another button, and it opens an application I frequently use.
No more frustrating clicking through numerous folders trying to find the document I need! The Stream deck helps to remove a big mental barrier and kick-start the work process with ease.
Stream decks aren’t cheap but if you can find one secondhand or on special like I did, they are well worth it.
Staying hydrated is super important. I fill a big jug with water every morning and place it on my desk with a glass. If water is within arm’s reach and I can see it, I find myself taking regular sips throughout the day.
I used nasty, cheap pens for years. Being a sucker for free stuff, I collected free pens at career expos and university open days. Without even realising it, these pens caused me a great deal of frustration and irritation.
These days, when it comes to pens, I don’t mess around with junk. There’s one pen I love using: the uniball signo (0.7). It’s a gel pen (you can find them at Officeworks). Writing with this pen is an absolute pleasure.
As Kevin Kelly says:
“Take note if you find yourself wondering “Where is my good knife?” or “Where is my good pen?” That means you have bad ones. Get rid of those.”
It’s super handy to have a notepad to jot down ideas and random thoughts as they arise. I recently discovered Rhodia notepads (a recommendation by The Pen Addict, Brad Dowdy). Writing on this paper feels like writing on butter!
Whenever I notice I’m procrastinating, I’ll set my timer for 10 minutes and say, “All I need to do is 10 minutes on this task. That’s all. Just 10 minutes”. I set the timer and away I go.
Other times, when my workspace looks like a mess, I’ll set a timer for 3 minutes and spend that time getting things back in order.
My planner tells me what to do and when to do it. For the last 6 weeks, I have been experimenting with Cal Newport’s time blocking method (planning my day in hourly blocks). It sounds torturous, but it’s strangely liberating.
When I open my planner, I can see what is happening for the week, but I don’t have a sense of the bigger picture. This is why I printed out a massive (A0 size) year-in-a-glance planner to schedule all my presentations, holiday breaks, special events, etc.
Having this calendar makes me feel more in control of my life. I can see when I have busy periods of presenting and when I need to balance those periods with extra rest time to sustain myself. I can also see events and deadlines relatively to where I am now.
These are just a few things I love having in my study/work mise en place. But we’re all different, so you need to figure out what works best for you.
When I recently asked a group of high school students what items they would need in their study mise en place, here’s what they came up with:
• Snacks
• Phone
• Pencil case
• Squishmallows
The first three suggestions didn’t surprise me, but the squishmallows sure did (the students were shocked that I’d never heard of a squishmallow before). I had to google them (they are soft toys).
But I get it.
A squishmallow is fun.
It’s comforting.
It makes you feel good.
If something makes you feel good, go put it on your desk. Because if you feel good, it will be easier to think and learn.
The mise en place is a skill that can help all of us (not just chefs) focus on the task at hand. The point is you need to make your study mise en place work for you. You need to find the combination of ingredients that hits the spot.
Like a top chef has their favourite chopping knife, you’ll have your favourite pen. Spend some time experimenting with various tools and different work setups. By creating a more streamlined and organised study space, you’ll get that time back. Plus, you’ll find it’s much easier to get going and keep going with your work.
This is what my life used to feel like.
I was always in a rush.
Always cutting it fine.
Often running late.
I was late for class.
Late for dinner at friends’ houses.
Late for meetings.
In my world, being late was the norm. It was perfectly acceptable to drag your feet and rock up an hour late to an event.
So, I had to learn the hard way.
One morning, I was running late for school. I rocked up to form room three minutes late, and I knew straight away I was in trouble.
My form room teacher said:
“Jane, go to student services to get a late note. You’ve been late too many times. It’s not good enough”.
When you were told to go to student services, this was bad news. You were being told to do the walk of shame.
I pleaded with her:
“Please, no! Come on! It was my dad’s fault. He was late in driving me to school. My dad is always running late”.
My form room teacher wasn’t buying my excuses.
To this day, I can still remember that walk to student services. I felt frustrated and stressed out of my mind.
It wasn’t fun being late all the time. I wanted to be on time and feel less rushed and more in control. But I had no idea how to break this bad habit.
One thing was clear to me: people weren’t happy when I was late. People would get annoyed. Passive aggressive vibes were always coming my way.
Fast forward 20 years: I’m no longer someone who is always running late and rushing around. I’m certainly not perfect, but I can say I’ve come a long way.
From my experience, I can tell you it’s exhausting being someone who is always running late for things. When you live like this, you add so much unnecessary stress, drama, and anxiety to your day.
Your days take on a frenetic feel as you rush from one thing to the next.
But there’s also a larger cost to society.
This is what the famous Good Samaritan study examined. It looked at how being rushed and time pressured impacted people’s behaviour and thought processes.
In this fascinating study, researchers conducted a psychological experiment with a group of theology students who were training to be church ministers. This was one of those psychological experiments where participants were deceived (they were told the researchers were studying one thing when they were studying something else). Here’s what happened . . .
The participants were told they were participating in a study on jobs for theology students and were asked to fill in some questionnaires (this was the bogus part of the experiment).
The real experiment took part in the next phase . . .
After the questionnaires were filled in, the participants were told they had to deliver a presentation in another university building, which was a short walk away. The students were instructed they would need to tell the story of the Good Samaritan (a story about a Samaritan who helps a stranger who has been robbed, beaten up by bandits and left half dead).
They were handed a map and provided instructions on how to get to the building, which involved passing through a dim, dingy, and drab alley.
Students were placed in one of three groups:
• High-hurry group
• Intermediate-hurry group
• Low-hurry group
After they were handed the map, the students in the high-hurry condition were told:
“Oh, you’re late. They were expecting you a few minutes ago. We’d better get moving. The assistant should be waiting for you, so you’d better hurry. It shouldn’t take but just a minute.”
Students in the intermediate-hurry group were told:
“The assistant is ready for you, so please go right over.”
Students in the low-hurry group were told:
“It’ll be a few minutes before they’re ready for you, but you might as well head on over. If you have to wait over there, it shouldn’t be long.”
While the participants walked to the building where they’d be delivering the Good Samaritan story, they encountered a slumped victim in the alley. This victim was a plant by the researchers.
The victim was an actor who was pretending to be someone in need of help. The actor wore shabby clothes and was slumped in the doorway with his head down and eyes closed. He wasn’t moving.
All the students encountered this actor. As the students walked past, the actor coughed twice and groaned (you couldn’t miss him!).
The participants didn’t know that their behaviour was under surveillance. The researchers observed how the students in each group responded to the actor. Did the participants help the man slumped in the doorway? And if so, how did they help?
Here’s what they found . . .
Low-hurry group: 63% offered help
Intermediate-hurry group: 45% offered help
High-hurry group: 10% offered help
The researchers concluded:
“A person not in a hurry may stop and offer help to a person in distress. A person in a hurry is likely to keep going. Ironically, he is likely to keep going even if he is hurrying to speak on the parable of the Good Samaritan, thus inadvertently confirming the point of the parable. (Indeed, on several occasions, a seminary student going to give his talk on the parable of the Good Samaritan literally stepped over the victim as he hurried on his way!).”
As an aside, after the experiment, the participants took part in a debriefing session where they were told what the research was actually about. The researchers made it clear that they were studying the social forces (i.e. the conditions) a person finds themselves in, and they were not passing judgment on the students’ behaviour.
In life, we can’t always control the conditions we find ourselves in (e.g., a workplace that imposes a ridiculous workload on staff). But some things are often within our control that we can do something about to be less rushed and time pressured.
Doing these things can help us to feel more present, have greater awareness of our surroundings, feel calmer and less stressed, and experience more control of our time.
I’m going to share with you some habits, ideas, and practices you can implement to help you in this area. I’ll start with the simplest habits before progressing to the deeper, more complex practices.
One of the best tools you can buy is a basic watch (preferably one that doesn’t have fancy features like the ability to receive calls or texts).
My advice is to wear a watch and look at it regularly.
A lot of people use their phones to check the time, but this can be a time trap (I find my phone way too distracting).
You may look at your phone to check the time but find yourself checking social media while you’re at it. Without any stopping mechanisms in place, you can get sucked in and thrown completely off course.
Tiny Habit:When I wake up in the morning, I will put on my watch.
When I get distracted, I will check my watch and schedule and ask “What do I need to be doing right now?”
The modern world is a distracting place. Even without access to your phone, it’s easy to get derailed. Along with checking your watch regularly, check your timetable/planner/to-do list. Ask the following questions:
• What do I need to be doing right now?
• Am I doing what I need to be doing?
• Is this the best use of my precious time and energy?
Tiny Habit:When I notice I am wasting time, I will look at my to-do list.
A prompt is a reminder. It’s anything that triggers you to move from one task or place to another.
When I need to be somewhere by a certain time, I set my alarm for when I need to leave the house. When I hear the alarm, I grab my bag and take off. No excuses.
You should have a rough idea of how long it takes to get to school or work. Set your alarm for when you need to leave. When you hear your alarm, get moving.
Tiny Habit:
When I hear my alarm, I will pick up my bag and go.
It’s tempting to cram in a few more tasks before you leave for work or school (e.g., sending one more text or watching one more short video). But ask yourself, “Do I have time to do this?”
The answer is most likely no.
Tiny Habit:When I feel tempted to do another task, I will ask “Do I have time to do this?”
When I was a kid, there was no Internet and no smartphones. But we had morning cartoons on the TV.
These cartoons were fun to watch and could easily capture your attention. But you still had some awareness of the time because the time was always displayed in the corner of the screen.
The major problem with most social media apps is they don’t contain clear time cues. This is a deliberate design decision. They want you to lose track of time. Thirty minutes online can feel like three minutes.
The solution is to stay offline in the mornings. If you must go online, have a strict log-off time. I recommend setting an electronic timer for a set time or using an Internet Blocker app to kick you off.
I use an Internet blocker app called Freedom. This app cost me a bit of money but there’s a free alternative called Cold Turkey.
Tiny Habit:
When I feel the urge to go on social media in the morning, I will set a timer for 5 minutes.
Are you feeling time pressured and running late because you’re trying to do way too much?
Our modern culture encourages us to do more, be more, have more, sleep less, etc. It’s not healthy or sustainable.
If this is the case for you (i.e. you’re overcommitted), I realise it may not be your fault. Maybe your boss or teachers have unrealistic expectations about what you can accomplish in a day.
All that being said, your packed schedule may also be due to your inability to say no. Perhaps you feel like you need to say yes to every opportunity that comes your way to build an impressive resume and stand out from the crowd. If so, I get it (I’ve been there).
The major problem with doing too much is it leaves you feeling exhausted. You’re not able to fully engage in the task. As you do the activity, you’re worrying about the next thing you need to do.
If you’re doing a bunch of stuff and not enjoying it, perhaps it’s time to cut back on a few activities.
When you commit to doing less stuff (but more meaningful activities that align with your values), you can do that stuff better. You can also extract a lot more joy from the process.
Tiny Habit:
When I am presented with a new opportunity, I will ask “Is this important to me? Is it something I want to be doing with my time?”
In the book Excellent Advice for Living: Wisdom I Wish I’d Known Earlier, Kevin Kelly states:
“You don’t need more time because you already have all the time you will ever get; you need more focus”.
If you find yourself getting distracted by social media apps and YouTube, it’s time to double down on developing your focus muscles.
You can develop your focus muscles by adopting several different habits that relate to the food you put in your mouth, incorporating regular movement and rest breaks into your day, and creating a focus-friendly environment.
This is an area I’ve been working on for a while. What I’ve noticed is when I focus my mind on one task at a time, I can get twice as much done in the time I have available. But I also find that I enjoy the process a lot more, too.
Tiny Habits:
After I stand on my office mat, I will put away three objects on my desk (removing visual clutter)
When I notice my phone is on my desk, I will pick it up and put it in another room.
After I finish doing a deep work sprint (45 minutes), I will do some gentle shoulder rolls.
These habits may sound lame and boring, but they can inject a sense of power, control, ease and even happiness into your day.
When you’re less rushed, you’re less stressed. Because you’re less stressed, the people around you are also more likely to be less stressed (calm is contagious). It also means we end up with a more helpful and thoughtful society.
In our modern world, where we find ourselves increasingly polarised and tribalised, being less rushed and time pressured is something worth striving for.
Where I live in Perth Western Australia, there’s an event that happens once a year that demands your attention like no other: The Royal Show.
At this show, there are extreme rides, giant fluffy toys to be won, baby animals you can pat, and much, much more.
Wherever you are in the world, you probably have an event like this, too. And if you do, chances are there is something at the show that is completely attention grabbing . . .
I’ve come to see show bags as being an important metaphor for modern life. Let me explain . . .
When I was a child, I couldn’t wait for the show bag catalogue to be released. I would spend hours trawling through the catalogue, carefully selecting my show bags.
These were big and important questions for my 6-year old brain.
When we finally got to the show, my parents and I would wait in the queue at the frenzied show bag stall. I remember looking up at the display of all the bright colourful show bags and feeling really excited.
If you break down the contents of a show bag, there’s a bit of a formula to them . . .
There’s usually a range of ultra-processed sugary and salty snack foods and a bunch of novelty toys.
If you take a good hard look at the contents of most show bags, there’s nothing that’s really nourishing in there. It’s just poor-quality junk food. Or cheap plastic rubbish that is destined for landfill.
As I got older, I wised-up to these overpriced show bags containing mostly garbage. I stopped buying them.
Now you’re probably wondering, “What do show bags have to do with being able to study effectively? How is this a metaphor for modern life?”
I’ve come to see show bags and the Royal Show as being similar to smartphones, specifically social media apps.
If consumed frequently (even just in small doses), they are potentially damaging to our minds, bodies, and the planet.
Think of it like this . . .
But if you were to have a show bag every day, would you enjoy it as much?
Probably not.
According to addictions expert Dr Anna Lembke, if you consume too much of a pleasurable thing, it makes that thing less pleasurable.
This is why they say, “Less is more”.
There’s a reason the royal show only happens once a year and you can’t buy show bags at the local supermarket. It’s a special occasion. Show bags are designed to be a special treat.
It wouldn’t be so special if it happened all the time. After a while, the novelty would wear off. You’d get bored.
As you emptied the contents of your 50th Bertie Beetle show bag or entered the Gravitron for the 100th time, you’d be like “Meh. Big deal”.
If you don’t believe me, next time you’re at the show take a look at the carnies (the carnival workers). They’re not having fun in sideshow alley. They’re tired. They want to be packing up the rides and getting out of there.
The point is the Royal show and show bags are great once in a while but not all the time.
It’s the same deal with social media. Spending too much time on there isn’t doing you any good.
Switching rapidly from doing your work to your phone and then back again slows you down. It impairs your ability to think and learn. It makes you feel scattered and anxious, too.
It’s time to start thinking of TikTok, YouTube videos and text notifications as the sugary treats, salty snacks, and novelty toys contained in show bags. Nice to have occasionally, but if consumed in large quantities, you’re going to suffer.
Just because everyone is eating Bertie Beetles all day every day doesn’t make it healthy. It doesn’t make this behaviour okay. It just means we’re going to end up with a very sick society.
We can do better. But this means we need to place limits on how much we consume.
When you study with your phone within arm’s reach that’s like having a never-ending show bag of junk food next to you. You can’t fully focus your mind on the task at hand because a part of your brain is thinking about the tasty treats in the bag.
No matter how hard you try not to think about the treats, you can’t help but think about the treats!
It’s not your fault that you can’t resist checking your phone for the treats that await you. Social media apps are designed to be dopamine dispensing machines. Addictive to the core.
How can you fill up on the good stuff (i.e. the stuff that is going to add real value to your life)?
I recently developed a powerful tiny habit. It may sound simple but I highly recommend it. The habit is this . . .
When I notice my phone is in my workspace, I will pick it up and put it away from my body in another room.
In fact, I have a specific home for my phone: it lives in pocket number 1 of a vertical wall hanger in my dining room. I have set times when I can check my phone. But outside those times, my phone stays in pocket 1.
When I put my phone in the pocket, it’s like I’m putting the show bag away on the top shelf of a cupboard and closing the cupboard door. Out of sight is out of mind.
I recommend you give it a shot.
When you first start implementing this habit, you will probably feel a strong urge to grab your phone and look at it. But over time the urge to check your phone will pass.
The thing about focus is it’s like a muscle. You can strengthen it over time by engaging in simple practices, such as putting your phone away when it’s time to do your work and engaging in meditation.
Doing these things may be more difficult than dipping into a show bag or watching TikTok videos, but it’s probably going to deliver far more benefits in the long run.
But most importantly, when you fully focus your mind on what you need to do, there is something inherently satisfying about that. It brings you more joy and satisfaction than any 15 second video could ever deliver.
Image Credit
“Ekka 2004 Showbag Pavillion” by Dr Stephen Dann is licensed under CC BY-SA 2.0 
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Dr Jane Genovese delivers interactive sessions on learning to learn, combating procrastination, exam preparation, how to focus in the age of distraction, habit formation and much, much more!
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