I recently watched a video of Gordan Ramsey cooking a ‘curry in a hurry’ (a butter chicken dish).
I was spellbound by the way Ramsey seamlessly cooked this dish. He was in flow and fully focused on the task of cooking the butter chicken.
What allowed him to whip up this dish plus a serving of rice in under 15 minutes?
Being organised helped a lot. Before he started cooking, chef Ramsey had all the ingredients and cooking utensils out on the bench, ready to go.
In chef’s speak, he had prepared the mise en place.
Mise en place is a culinary skill that can help us to study and work more efficiently. In this article, I explore this concept and how you can apply it to your life to help you stay calm, focused, and in control of your studies.
The mise en place is a French term that translates to “putting in place”. It means a place for everything and everything in its place.
Everything the chef needs is within arm’s reach. When it’s time to start cooking the dish, the chef knows where everything is. This allows the chef to focus on cooking the dish and stay calm and grounded under pressure.
In the book Kitchen Operations (a textbook for hospitality students and apprentice chefs), the authors write about the importance of being organised in the kitchen. They state:
“The ability to work in an organised manner is possibly the most important quality that anyone working in the preparation and service of food can demonstrate. You must develop this ability to complete the expected workload in the time available. Failure to be methodical in your approach will reduce efficiency and will lead to feelings of stress and frustration.”
The mise en place helps the chef avoid unnecessary stress and frustration.
Imagine the following scenario . . .
A chef starts cooking a pasta sauce.
The chef realises 10 minutes in that he is missing a key ingredient (tins of tomatoes).
The chef has to run to the shops to buy the tomatoes.
Chefs can’t afford to have that happen. They are time-pressured. They need to get meals out quickly to hungry customers.
The mise en place helps chefs avoid stressful situations like this. It can also help you decrease unnecessary stress, drama, and frustration associated with homework and study.
Before starting your work, set yourself up with everything you need to complete the task.
Think of this as the study desk mise en place. Ideally, you want to have a dedicated study space where everything is already set up. This saves you time, as you don’t have to set things up and pack things away after each study session.
But your desk isn’t the only space you can set up and prepare. In the world of study, you have other spaces you need to manage (e.g., a computer, school bag, pencil case, and locker). With each of these spaces, you need to ask:
“What items do I need in this space for my work to flow smoothly?”
It also helps to ask:
“What items don’t I want in this space?”
Just like a chef doesn’t want cockroaches, cats, and rats running around the kitchen and restaurant (or a visit from the local health inspector), there are things you want to keep out of your study space.
Remove anything that throws you off your game (i.e., makes you feel bad, distracted, overwhelmed, and upset) from your study space.
Here’s my list of things I want to keep out of my study space:
• My smartphone
• Long to-do lists
• Visual clutter
The point is to remove any friction points from your environment (anything that will slow you down and make it difficult to do your work).
The mental mise en place cannot be overlooked. This is the mental preparation part of the study process.
Ask yourself:
What must I do to mentally prepare myself for deep work/study?
Most of us can’t just scroll on our social media feed for an hour and launch straight into doing focused study. We need to get into the right headspace.
To be clear, I don’t mean you need to feel motivated, inspired, or in the right mood to study. Too often, we wait for motivation to strike, and it never comes. However, it certainly helps to be calm, focused, and grounded.
My mental preparation for the workday starts the evening before. Too many late nights have taught me that to wake up feeling calm and grounded, I need to go to bed at a reasonable hour.
When I wake up, I protect this mental calm by:
• Going for a walk or lifting heavy weights
• Doing a mini meditation (usually 3-5 minutes)
• Eating a healthy breakfast
• Avoiding checking my email and touching my computer first thing
• Journaling or mind mapping with pen and paper
I stay away from screens for as long as possible. This is essential for cultivating a calm mental state where I feel proactive and in control of my day.
I know I’m in trouble if I skip too many of the things on the list and start the day by checking my email. It becomes much more challenging to focus and get things done.
What is a pest of the mind?
It is anything that overstimulates the mind and leaves one feeling frenzied, scattered, and/or jangled.
Here’s the thing about learning information at a deep level: it requires you to slow down. You cannot rush it, like a 15-minute butter chicken dish.
But we engage with people, places, and things on a daily basis that speed up our thinking. In this overstimulated, wired mental state, learning feels like a hard slog.
Here’s a tip: start to notice the things that leave you feeling overstimulated. It can be incredibly liberating to cut back on these things or eliminate them completely from your life.
I am constantly tweaking my workspace and experimenting with different tools to help me click into a state of flow with my work. Here are some tools that I’m currently enjoying having as part of my study mise en place:
Technically, this is a gaming device that allows gamers who stream to switch scenes, adjust audio, etc at the tap of a button. I’m not a gamer, but I use my Stream deck to get started with various tasks and projects I feel resistance towards.
Instead of thinking, “Where is this file located? How do I get to it?” I tap a button on the Stream deck and it opens the file up. I tap another button, and it opens an application I frequently use.
No more frustrating clicking through numerous folders trying to find the document I need! The Stream deck helps to remove a big mental barrier and kick-start the work process with ease.
Stream decks aren’t cheap but if you can find one secondhand or on special like I did, they are well worth it.
Staying hydrated is super important. I fill a big jug with water every morning and place it on my desk with a glass. If water is within arm’s reach and I can see it, I find myself taking regular sips throughout the day.
I used nasty, cheap pens for years. Being a sucker for free stuff, I collected free pens at career expos and university open days. Without even realising it, these pens caused me a great deal of frustration and irritation.
These days, when it comes to pens, I don’t mess around with junk. There’s one pen I love using: the uniball signo (0.7). It’s a gel pen (you can find them at Officeworks). Writing with this pen is an absolute pleasure.
As Kevin Kelly says:
“Take note if you find yourself wondering “Where is my good knife?” or “Where is my good pen?” That means you have bad ones. Get rid of those.”
It’s super handy to have a notepad to jot down ideas and random thoughts as they arise. I recently discovered Rhodia notepads (a recommendation by The Pen Addict, Brad Dowdy). Writing on this paper feels like writing on butter!
Whenever I notice I’m procrastinating, I’ll set my timer for 10 minutes and say, “All I need to do is 10 minutes on this task. That’s all. Just 10 minutes”. I set the timer and away I go.
Other times, when my workspace looks like a mess, I’ll set a timer for 3 minutes and spend that time getting things back in order.
My planner tells me what to do and when to do it. For the last 6 weeks, I have been experimenting with Cal Newport’s time blocking method (planning my day in hourly blocks). It sounds torturous, but it’s strangely liberating.
When I open my planner, I can see what is happening for the week, but I don’t have a sense of the bigger picture. This is why I printed out a massive (A0 size) year-in-a-glance planner to schedule all my presentations, holiday breaks, special events, etc.
Having this calendar makes me feel more in control of my life. I can see when I have busy periods of presenting and when I need to balance those periods with extra rest time to sustain myself. I can also see events and deadlines relatively to where I am now.
These are just a few things I love having in my study/work mise en place. But we’re all different, so you need to figure out what works best for you.
When I recently asked a group of high school students what items they would need in their study mise en place, here’s what they came up with:
• Snacks
• Phone
• Pencil case
• Squishmallows
The first three suggestions didn’t surprise me, but the squishmallows sure did (the students were shocked that I’d never heard of a squishmallow before). I had to google them (they are soft toys).
But I get it.
A squishmallow is fun.
It’s comforting.
It makes you feel good.
If something makes you feel good, go put it on your desk. Because if you feel good, it will be easier to think and learn.
The mise en place is a skill that can help all of us (not just chefs) focus on the task at hand. The point is you need to make your study mise en place work for you. You need to find the combination of ingredients that hits the spot.
Like a top chef has their favourite chopping knife, you’ll have your favourite pen. Spend some time experimenting with various tools and different work setups. By creating a more streamlined and organised study space, you’ll get that time back. Plus, you’ll find it’s much easier to get going and keep going with your work.
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Every holiday, I tend to pack either too much or too little.
At the start of the Easter long weekend, I was overwhelmed by the task of packing for a four-day trip.
To be fair, other things were on my mind, such as the chaotic state of the world and the chaos within my home (i.e., the mess I would be returning to).
I know what you might be thinking…
“Stop your whinging, Jane. What a privilege to be able to pack your bag to go away!”
Indeed, it is! An absolute privilege.
Yet, rather than experiencing gratitude, anxious thoughts swirled through my mind.
“Have I packed enough socks and undies?”
“Do I have enough food to avoid going into the crowded shops?”
“Will the traffic be bad?”
“Will my husband insist on getting hot chips at the Service Station?”
“What books should I take?”
Among these packing questions, one stood out: what books should I take? This question weighed heavily on my mind and here’s why.
When it comes to packing books, I tend to go overboard.
I overestimate how much I can read in a single weekend. I’ll weigh down my backpack with several heavy books, only to find that I don’t end up reading any of them. Ugh.
You’d think more books equal more reading. Wrong.
More books mean more choice. And more choice usually results in decision fatigue and overwhelm.
Determined to change my usual approach this holiday, I told myself it was time to be in reality. I gave myself strict orders: I could only pack what I could realistically read in the time I would be away. That was one book.
Fifteen minutes before I was due to set off, I selected this book: Reasons not to worry – How to be stoic in chaotic times by Brigid Delaney.
I’d purchased this book several years ago, and for whatever reason, I stopped reading it after just 20 pages. I wasn’t ready for it. And when it comes to reading certain books, it’s all about timing. Every book has its time.
Now, I was finally ready to listen to what these Stoic philosophers had to say about living well in times of chaos.
We are living in unstable times. I don’t need to lay out what’s going on. You’ve seen the headlines.
It’s easy to feel powerless and unsure about what to do.
Where should you focus your limited time and energy during chaotic times? How can you focus and study for an exam when the future feels uncertain?
This is why I felt open to wisdom of the ancient Stoics. The Stoics, such as Seneca, Epictetus, and Marcus Aurelius, had many great ideas for dealing with the challenges of everyday life and for facing life’s disappointments with grace. This is what I desperately needed!
On my trip, I read most of Reasons not to worry—a breakthrough in itself! Even more powerful, however, were the book’s ideas, which left me feeling calmer.
In this blog, I want to share the most powerful idea I learnt from the Stoics: the control test—a tool that helps you focus on what you can control and let go of what you can’t.
The Stoics believed the secret to happiness and tranquillity was to focus on the things you can control and not worry about the rest. As Bridget Delaney writes in Reasons not to worry:
“The step the Stoics took first, before taking action, was to run everything through a basic test. Called the ‘control test’ or the Dichotomy of Control, the Stoics assessed what they could and could not control about a situation, and focused their attention on areas they could control.”
Delaney provides the following useful image to illustrate the control test.
This image shows that you have full control over three things: 1) your character; 2) your reactions; and 3) how you treat others.
If something relates to one of these three things, it’s within your control and you can take action.
Stoic philosopher Epictetus was a strong proponent of the control test. He believed knowing what you can control and what you can’t was the key to living a tranquil life. In his manual The Art of Living, he lays out what’s within our personal control:
“Within our control are our opinions, aspirations, desires, and the things that repel us. These areas are quite rightly our concern, because they are directly subject to our influence. We always have a choice about the content and character of our inner lives.”
In contrast, what other people think and do is out of our control. Epictetus believed that if we focus on trying to control or change these things, we will torment ourselves and waste our precious time and energy.
Thinking back to the start of the Easter long weekend, I can see that if I had run my anxious thoughts through the control test, I would have felt a lot more relaxed.
Instead of telling myself, “You’re so bad at packing!”, I could have viewed packing as a skill, as something I could work at becoming better at.
For my next trip, I could make a packing list. I could also start packing my bag the night before or even two nights before. Those things are within my control.
It’s also within my control to lower my expectations about packing. Is it really the end of the world if I don’t pack enough socks and undies? Couldn’t I just wash them if I run out?
As for concerns about the traffic being bad, this is out of my control! I can’t control how many cars are on the road or how fast they’re going. However, what I can control is my own driving ability (e.g., sticking strictly to the speed limit and taking regular breaks to recharge).
What about my husband buying overpriced hot chips at the Service Station? It is within my control to encourage him to buy a healthier snack, but ultimately, it’s my husband’s choice. If he wants hot chips, I can’t stop him. But it is within my control not to eat those hot chips.
Since reading Reasons not to worry, I’ve been applying the control test to my life several times a day. When I notice I’m feeling worried, upset, or unhappy about something, I ask myself, “Is this within my control?”
This simple practice has helped me to chill out, conserve my energy, and be less of a control freak. As a result, I feel better, and so does the rest of my family.
As Delaney writes:
“Used well, the control test will change how you use your energy and where you place your care and attention. Your energy should be focused on the first part of the equation: doing the thing well. And you should not direct any energy or worry to things out of your control, such as the outcome or people’s response to what you do, because that is wasted energy. You will only end up with your tranquillity disturbed”.
The control test can help us prepare effectively for tests and exams. You can’t control the way your grades are scaled, the exact questions you’ll be asked on the exam, what your exam timetable will look like, or if you’ll have back-to-back exams. Those things are externals, so the Stoics would say don’t waste your energy worrying about them.
But what you can control is how much you prepare for your exams, how much study you do, how much sleep you get, the strategies you use to learn the information, whether you refer to the syllabus, and how focused you are as you study.
How you prepare is within your control. And the more prepared you are, the better you will do in your exams.
Does the Control Test mean you shouldn’t try to help others in your community or push for environmental, social, or political change?
Not at all.
Delaney writes:
“. . . Stoics were not passive people. Historically they were people of action: political leaders, emperors and soldiers. But they knew that even if they trained hard, acted with integrity, built alliances and put in a lot of effort, they couldn’t control the outcome. They could only control their own character, own actions (and reactions) and how they treated others.”
The control test can help you to stop stressing about things that are out of your control and worrying about what other people think. In the spirit of the Stoics, focus your energy on doing your best work, being the best version of yourself, and treating people with kindness.
For context, she was a sales manager who used a BlackBerry phone for work (a fancy, expensive device at the time).
Every minute of the interview, her phone pinged with a notification or she received an email alert on her laptop. She’d glance at one of her devices and, with a panicked look, say, “I need to answer this!”
It was an awkward and disjointed conversation, full of stops and starts. I have to admit, her behaviour annoyed me. I soon realised I wasn’t the only person feeling this way.
The sales manager mentioned that she had a 4-year-old daughter who would get upset with her.
She told me that her little girl would beg her to put her phone and computer away. She’d tug at her clothes and cry, “Mummy! Mummy! Put your phone away!”
I appreciated this woman’s honesty, especially when she said to me:
“On the weekend, I’m with my kids but not truly with them… if you know what I mean”.
I knew exactly what she meant.
That was over 10 years ago. Fast forward to today, and we’re all a bit like that sales manager. But things are a lot worse now.
Instead of being overwhelmed and distracted by phone calls and work emails, we’re dealing with powerful Big Tech companies that hijack our time, energy, and attention.
They’ve made us weak-willed and impulsive.
We’re now in a position where distraction is something we crave rather than put up with.
When we have a gap in our schedule or we have to wait in line, what do most of us do? We reach for our phones without even thinking.
Rather than be alone with our thoughts, we desperately try to fill the space with ‘phone snacks’.
When we feel confused, frustrated, or bored, we run to our devices to escape the discomfort and our brains reward us for doing so.
Every time we switch tasks, our brain releases a little shot of dopamine.
It’s these quick hits of dopamine that train us to crave checking our phones and, ultimately, multitasking.
In an environment of unrestricted tech use, my brain is like a wild monkey. It wants to run around, make a mess, and explore many different things all at once.
I can relate to Dr Nancy Colier when she writes in The Power of Off, the mind on technology is like a “wild, locked-up monkey that’s drunk two bottles of wine chased by a shot of Scotch and been stung by a whole swarm of bees”.
When I start multitasking (and it doesn’t take much to get me going), I feel amped up, frenzied, and agitated. My energy feels a little crazy.
Research shows that as we quickly switch from one task to another, we rapidly deplete our finite mental resources and put our brains under a lot of stress.
But it gets worse . . .
When we multitask, we also experience what researcher Sophie Leroy calls Attention Residue.
In a research paper called Why is it so hard to do my work? Leroy explains Attention Residue as the extent to which your attention is only partially focused on the current activity because a prior activity (the task you rapidly switched from) is still holding part of your attention.
Why does this matter?
Leroy’s research found that when you experience Attention Residue, your performance suffers.
It’s as if you’ve taken a big dollop of the previous task and put a thick slather of it all over the current task, thereby making a mess of the present moment.
The good news is we can stop messing with our precious moments by focusing on one task at a time.
In his excellent book Time Surfing, Zen Monk Paul Loomans encourages us to focus on one task at a time, with minimal interruptions, and do it until completion. He says if we do this, we will experience a sense of calm and pleasure in everything we do.
Even tasks we consider boring or mundane (e.g., peeling potatoes or cleaning your room) can be transformed into artistry when you are truly present.
Part of the problem is that we’re often in a rush to get to the next thing on our to-do lists. But as Loomans warns, “Rushing is like gulping down time. You’re not living for now but for later”.
To counter this frenetic urge to race ahead, Loomans suggests that we accept whatever we are doing as “the activity of the moment”. In other words, we view the task before us as the most important thing we can be doing in this moment and we forget the rest.
It’s a simple but powerful mental shift.
I’ve noticed that when I accept whatever I am doing as the thing I should be doing right now, I no longer feel the urge to work with such intense energy. I feel calmer. An added bonus is that when I slow down, I make fewer mistakes and tend to do a better job.
At the heart of it, doing one thing at a time means showing up to life and being present, to the good stuff but also the painful, boring bits.
If you find yourself reaching for your phone more than you’d like, ask yourself this question:
“Am I reaching for my phone to escape the present moment?”
For me, the answer is usually yes. I’m trying to avoid the discomfort of life. But life tends to be more meaningful and enjoyable when I stay fully present to what’s happening around me, with my phone out of sight.
Technology will dominate your life, and multitasking will be an issue unless you have strategies to protect your time, energy, and attention.
What motivates me to set limits on my tech use (specifically my phone) is a desire to feel calm, grounded, and focused. I also want to live a life of substance, not one in which I am constantly chasing instant gratification.
Here are the strategies that I am currently practising to help me decrease multitasking and cultivate calm:
When I’m with someone or working on an important task, I put my phone away and keep it out of sight. I want to be fully present with the person I’m with or the task at hand. Why?
Because attention is how we show others they matter.
When someone is checking their phone in a social situation, it communicates “I’m more interested in what’s happening on this screen than I am in you”.
When I think back to the interview with the sales manager, it would have been a better experience for everyone if she had put her phone on silent, left it in her bag, and closed her laptop.
There would have been fewer times saying “What was the question again?” and “Sorry, I can’t remember what we were talking about”.
We probably would have felt more connected, too.
Note: Even when my phone isn’t within arm’s reach, I can still catch myself rapidly switching between web browsers and tasks. However, I’ve noticed that my multitasking significantly increases when my phone is within arm’s reach.
You’ve probably heard of intermittent fasting, where you have a window for eating (e.g., 10am to 6pm). But have you heard of phone fasting?
Phone fasting is a period during the day when your phone is not within reach.
As TJ Power states in The Dose Effect:
“A phone fast enables your dopamine to replenish and creates the opportunity for connection and restoration.”
So, as an experiment, for 30 days, I phone fasted from 8pm until 12noon the next day (allowing myself to make urgent calls if needed). I discovered that this made a big difference to my ability to focus. I also experienced a sense of calm like never before.
At the start of the day, I create a ‘Wish List’ (another wonderful concept from Paul Looman’s Time Surfing book).
I write down all the things I’d like to do in the day, but there’s no pressure to do all of them. I then put the list away, and depending on how I feel, I listen to my intuition and trust myself to choose the right activity to begin with.
Before I start a work session, I also declare what I intend to do (e.g., “Chop vegetables for curry” or “Write for 45 minutes”). If possible, I also like to share what I plan to do with another human (I use an online coworking community called Cave Day to do this).
After every 25-30 minutes of work, I aim to take a short movement break (usually 2-5 minutes in duration). This helps me to stay energised and alert. But most importantly, it gives me a brain boost.
What I wish I had understood when I was younger is that you can’t focus for hours on end. It’s not humanly possible because your brain has a finite amount of attentional resources. This means as you focus on doing a task, your attentional resources get depleted (and if you multitask, you accelerate the depletion even more!).
However, research shows you can boost your attentional resources by taking short breaks or, as Paul Loomans likes to call them, ‘breathers’.
A ‘breather’ is any activity that allows you to get out of your head and grounded in your body.
Some of my favourite breather activities include going for a short walk, chopping vegetables, or riding my bike to pick up a package from the post office. These activities allow my brain and thoughts to roam free.
Although many of us default to checking our phones during breaks, resist the urge. The problem with using your phone on a break is that you’re still in your head. This means you’re churning through your attentional resources instead of replenishing them.
The sense of calm and pleasure I experience when I stop multitasking and focus on doing one thing at a time is second to none.
But in the age of the Attention Economy, with so many companies trying to hijack our attention, it takes discipline and practice to stay focused.
Without strategies in place to protect your focus, the default will be multitasking and its friends – chaos, stress, and fatigue.
We may not have a 4-year-old child tugging on our clothes when we’re using our phones. But perhaps we should all listen to the wisdom of that little girl and put our phones away.
In our modern world, overwhelm and distraction threaten to constantly derail us.
As artist Austin Kleon states in his book Keep Going:
“Your attention is one of the most valuable things you possess, which is why everyone wants to steal it from you. First you must protect it, and then you must point it in the right direction.”
In this article, I share a powerful practice that can help you protect your attention and point it in the right direction: working like a sprinter.
As a teenager, I remember watching Australian Aboriginal athlete Cathy Freeman run in the 400-metre race at the Sydney 2000 Olympics.
In that incredible race, Cathy did one thing and one thing only: she ran as fast as she could in a focused, intense burst.
She was 27 years old and had been training for this event for 17 years. Having won silver at the previous Olympics, the pressure was on. The entire nation was watching Cathy.
To this day, I still get goosebumps when I watch the footage of this race (you can watch it here).
Cathy was in the zone. She was completely focused on the task at hand. She knew what she needed to do: run.
Shortly after crossing the finish line, Cathy sat down to catch her breath and process what she had just accomplished (she had won gold). The crowd went wild and was completely absorbed in the moment, too.
Back in the year 2000, during the Sydney Olympics, smartphones and social media didn’t exist. Not everyone had access to the internet (my family did, but it was slow, expensive, and could only be used at home on a computer). In this environment, it was much easier to focus.
It’s fair to say that the early 2000s were simpler times.
Some scholars (e.g., Dr Jonathan Haidt, and Dr Anna Lembke) argue that smartphones and social media have caused several harms to society, including a reduced capacity to pay attention and an inability to tolerate discomfort.
Despite the noise and chaos of the modern world, it’s possible to train yourself to focus better.
How do we cultivate better focus?
One way is to tackle our work like sprinters.
The practice of working like a sprinter is refreshingly simple: You work in a short, focused burst (25-45 minutes), then take a break to rest and recover (5-15 minutes). After that, you repeat the process a few times before taking a much longer break (30 minutes).
I usually work this way for about 3 – 4 hours a day.
But I’m not fixed and rigid about this practice. This technique is adaptable. The key is to listen to your body and tune into what it needs. Make this practice work for you.
If you develop the habit of working in this focused way, you’ll be amazed by how much you can get done. More importantly, instead of feeling mentally fried at the end of the day, you’ll feel energised. You’ll also experience a delightful sense of calm and peace.
In short, this is a practice well worth cultivating.
In a nutshell, working like a sprinter involves three distinct phases:
It’s simple, but it’s a practice that takes practise.
Below, I delve into each phase in more detail and share some things that help me work in focused sprints.
I do my best work sprints in the morning between 9am and 12noon. But these focused sprints don’t just magically happen. It’s not like I roll out of bed and dive straight into a work sprint. First, I need to warm up.
The warm-up phase allows me to get in the right headspace and set up my environment to be focus-friendly. It has a dramatic impact on my brain’s performance, affecting my ability to focus, creativity, productivity, and mood.
Just to be clear, the stars don’t have to align, and the conditions don’t need to be perfect to kick off a work sprint. I’ve simply noticed that I can work better after engaging in a few behaviours and morning practices.
Here’s what I’ve found makes a difference . . .
What distracts you when you’re trying to work? What things frequently derail you?
Take note of the things that hijack your attention and throw you off track.
In one of my favourite books on getting organised, Organizing Solutions for People with ADHD, Susan Pinsky writes:
“The more you explore the distractions that keep you from working, as well as the tools that help you to focus, the more organized and productive you will become.”
Once you know what distracts you, you can figure out ways to deal with those distractions, which brings me to the next point . . .
For each distraction, think of ways to make it harder to engage with it. What barriers or strategies could you put in place? Are there any tools that could help you focus better?
For example:
Dealing with distractions from the outset (before you sit down to do your work sprints) makes it easier to stay focused and on track.
Many of us have become used to constant stimulation; without it, we feel anxious. This is why we reach for our phones and scroll through our feeds as soon as we experience a slight pang of boredom.
If you can relate to this, you will benefit from engaging in a daily meditation practice.
If you’re new to meditation, I recommend starting with the following tiny habit of doing a micro-meditation:
After I put on my shoes, I will pause and breathe in and out three times.
Not sure how to meditate? Close your eyes and focus on your breath, going in and out. If a random thought enters your mind (and it will), notice it and let it go. Then, return your focus to your breath.
Alternatively, you could listen to a guided meditation using an app such Insight Timer.
Clinical psychiatrist Dr John Ratey describes exercise as “like a little bit of Ritalin and a little bit of Prozac”. It’s powerful stuff.
Research shows that physical movement can help us focus better and learn faster. In terms of counteracting stress and boosting our mood, movement is like getting a biochemical massage.
This is one reason getting on my treadmill and doing interval training has become a non-negotiable part of my day. In the words of Tara Schuster:
“[Working out] is my preventative measure against the anxiety that lurks in my mind. I must throw myself out of bed in the morning and make it to the gym because I will always, always feel better for it.”
By warming up my body through physical movement, I’m able to warm up my brain by bathing it in feel good chemicals.
Deliberately exposing myself to the discomfort of running also helps me sit with the unpleasant feelings that arise when faced with difficult work. As Alex Soojung-Kim Pang states in his book Rest: Why You Get More Done When You Work Less:
“Exposing yourself to predictable, incremental physical stressors in the gym or the playing field increases your capacity to be calm and clear headed in stressful real world situations.”
On the days when I skip my morning run or a weightlifting session, my wellbeing and productivity take a hit. I don’t feel as mentally sharp or confident about tackling my work. I’ve also noticed that I’m more likely to get distracted and give in to instant gratification during a work sprint.
Can you do anything in the evening to prepare for your morning work sprints? Completing a few quick tasks before bed can help you conserve energy the next day.
Here are a few simple things I like to do in the evening to get ready for the day ahead:
Doing these simple things allows me to carry out my morning routine with ease. Then, I can hit the ground running with a clear, focused mind for my first work sprint.
If I check my phone for messages and engage in frivolous texting first thing, I crave distraction and the dopamine hits that come with it for the rest of the day.
For these reasons, I have implemented the following tech rules:
This may sound extreme, but these restrictions are incredibly liberating. As the author of the book Stand Out of Our Light, James Williams states:
“Reason, relationships, racetracks, rules of games, sunglasses, walls of buildings, lines on a page: our lives are full of useful constraints to which we freely submit so that we can achieve otherwise unachievable ends.”
By blocking myself from digital distractions and all the noise that comes with it, I can focus on chipping away at the projects that are most important to me.
Just like a chef prepares all the ingredients before cooking a dish (i.e. they create the mise en place), set yourself up with everything you need to do your work. The last thing you want is to get a few minutes into a work sprint and realise you need to go find a pen that works.
If you have everything you need within arm’s reach, it’s easier to stay focused on the task and get into a flow state.
Once the warm-up phase is complete, we move into the sprint phase. Now, it’s time to do the work.
If you’ve done the work in the warm-up phase, the sprint phase is a lot easier. All you need to do is:
There’s no need to feel rushed as you work. You’re not competing with anyone else. This is not a race. It’s totally fine to take things slow.
Don’t expect the sprint phase to be pleasant. Even after a fabulous warm-up, you will most likely feel some discomfort and resistance about doing the work. This is normal.
You’ll feel the urge to run from this discomfort. But instead of running from it, befriend it. Remind yourself that the point of these work sprints is to move the needle on the things that really matter to you.
When the timer goes off, take a moment to acknowledge yourself for showing up to do the work. Remember, this practice takes practise, and you just got some reps in.
Now it’s time to rest. You’ll probably have some momentum by now, so you’ll feel like pushing on but stop what you’re doing and step away from your work. As Ali Abdaal mentions in his book Feel-Good Productivity:
“Rest breaks are not special treats. They are necessities.”
I’m not going to lie: this phase has been the hardest for me to master. As someone with workaholic tendencies, I’ve had to work hard at getting rest.
Why is the rest phase so important?
Because the longer you focus, the harder it is to maintain your focus. The act of focusing depletes your brainpower.
The best way to recharge a depleted brain is to rest.
Like focus, rest is a skill. It takes practise. You have to be able to resist the lure of busyness and our fast-paced, always-on culture.
Here are some of my favourite ways to rest and recharge at the moment:
Whenever I find myself wondering whether to keep working or take a break, I ask myself:
“What kind of boss do I want to be for myself? A mean-spirited, hard taskmaster? Or a generous, caring boss who looks out for their employees’ wellbeing?”
The answer is simple: I choose to be a generous boss to myself. Therefore, I give myself permission to rest.
I’ve come to see each of the phases of working like a sprinter (Warm-up, Sprint, and Rest and Recovery) as critical to staying healthy and balanced. Through trial and error, I’ve learned that skipping the warm-up or rest phase or going too hard in the sprint phase can lead to chaos and exhaustion.
As you cultivate the practice of working like a sprinter, significant things will happen to you. Not only will you notice that your productivity goes through the roof, but you’ll experience mental calm and clarity like never before.
As digital distractions no longer dominate your day, the noise of the world gets dialled down. You’ll find it easier to tune into what you need and what matters most to you.
I cannot stress enough that this is a practice that takes practise! One or two sprints won’t cut it. You need to persevere for long enough to experience the incredible benefits of this powerful practice.
