Since I’m my own boss, I could easily do this. The temptation is always there. But unless I’m having a really bad day, I try my best not to. Why?
Because I know I’m only making life harder for my future self.
For every trashy show that I watch, I’m adding an extra dollop of pain, suffering and regret into my future.
This is why I always try have a rough plan for the day.
When I have a rough plan, I can usually transcend the slump and break the inertia.
Having a plan is like clearing a really messy path so you can walk through it. Plans makes life easier, especially on those days when you don’t feel so good. A plan gives your day structure. It focuses your mind on what you need to do. This means you’re less likely to get derailed.
The planning process also forces you to prioritise. It gets you thinking, “How do I want to use my time?” and “What is the most important thing I need to do this week? Today? In the next 10 minutes?”
Most of the time, I feel better when I follow my plan. Even if I only manage to knock off a few things, I figure that I’ve done something. And doing something is infinitely better than doing nothing.
In the book Getting it done when you’re depressed, Julie Fast suggests we need to structure our day like a child’s. She says:
“Children are easily distracted by all that goes on around them. Having structured meal times, play times, television times, and bed times can create a calm and balanced child, as opposed to the cranky and difficult child who flounders with little to no structure. Having the same kind of structure in place can work for you, too.”
Some students don’t like the idea of planning because it seems difficult to do. If that’s you, I get it. I used to feel the same way.
I remember being a PhD student and seeing other students and professors with detailed colour-coded plans for their research projects. I wanted to have a pretty plan on my office wall, too! But I wasn’t sure how to do it.
So with the help of my PhD supervisor, I created a pretty plan. It was a Gantt Chart. It took several hours to create and it looked amazing. When I stuck it up on my office wall, I felt like an absolute champion. But this feeling was short lived . . . why?
Because I didn’t follow my plan.
Needless to say, this made me feel like a loser.
What I didn’t realise at the time is that planning (and sticking to a plan) is a skill. It requires practice. Plans also need to be constantly tweaked.
Since those days, I’ve developed the practice of planning. My plans are messy but they do the job in helping me to complete my projects.
Here are my top six planning tips to help you get stuff done and stay on track during tough times:
Don’t try to create a study plan that looks like a work of art. This will be a waste of your time and energy.
In the 1980s TV show Red Dwarf, the character Rimmer fell into this trap. In one episode, Rimmer spent several weeks creating his revision schedule for his astronavigation exam. Every hour of ever day was divided into different study periods. Each period was painted over in watercolours with a different colour to represent each topic.
The problem was it took Rimmer 7–8 weeks to create this study plan. By the time Rimmer had finished the plan, his exam was only a week away. This meant he had to cram months of revision into a single week. So he spent another 2 days creating another study plan. Now he had to cram 3 months of revision into 5 days! It was a complete disaster.
So don’t be like Rimmer. Don’t spend forever creating your plan. Keep it simple.
What does a simple plan look like?
It could be some post-its notes on a wall, a mind-map or a to-do list. There are no hard and fast rules when it comes to planning. You just need to get things out of your head and onto paper, and ideally set some deadlines for when you’ll get stuff done by.
If every minute of every day is accounted for, you’re going to feel overscheduled and stressed out. Trust me, this isn’t a fun way to live. Studying/working without breaks is demoralising! This is why it’s super important to factor in some buffer time in between each activity (even if it’s just 5 minutes).
Let’s say you planned to study a specific subject for 30 minutes at 4pm sharp. You look at the clock and it says it’s 4.06pm. But you haven’t started. Does this mean you’ve botched your plan and you can’t make a start? Not at all!
Cut yourself some slack. Doing 24 minutes of study on a subject (instead of a full 30 minutes) is better than doing nothing.
In the book Time Smart, Dr Ashley Whillans talks about the concept of ‘calendar mindsets’. She says there are people who tend to be ruled by the clock (clock-time people) and those who prefer to have events shape their schedule (event-time people).
She argues figuring out your calendar mindset can help you to plan your day better and make it more likely that you’ll follow through with your plans. Dr Whillans states:
“Clock-time people use schedules that are defined by the hours of the day – the clock. They don’t move on from an activity merely because it feels like the “right” thing to do; rather, they move on because it’s 1.30 and that’s when they’re slated to move on. They are more likely to stick to a routine and set time-dependent goals for their work and leisure (I will exercise between 5 and 6 every morning) . . .
In contrast, event-time people allow events to shape their schedule. They might set up a meeting, but it will last as long as it lasts; it may run fifteen minutes or ninety, regardless of the scheduled time. Event-timers don’t call you at 1.30; they call “when I’m finished with lunch.”
If you’re a clock-time student, you may be better suited to using a template with one hour or 30 minute slots for the week. All you need to do is fill it in with your extra curricular activities, factor in some free time and schedule in your study time around that.
For event-time students, this approach will probably feel too restrictive and authoritarian. Some systems and methods that match event-time mindsets include the Many Lists method, Getting Things Done and Tiny Habits.
By crispy, I mean specific. If your study plan says Study human biology, this is too vague for your brain. Chances are you’ll waste time trying to future out what to do.
In contrast, if your plan says Active recall with flashcards (topic: digestive system) or Watch Khan Academy video on digestive system, your brain knows exactly what it needs to do. You can get straight into it.
If your plan isn’t working for you, tweak it. A plan is there to help guide you. It shouldn’t be a source of stress.
Treat your plan like your going shopping for shoes. If a pair of shoes feels too tight, you try on another pair. And you keep trying on shoes until you find a pair that feels good. Similarly, if your plan doesn’t feel right or you’ve been overly ambitious with what you thought you could achieve in the day, re-jig it. Cull some activities. Try something else. But whatever you do, don’t throw it out all together and do nothing.
This is why I find planning with a pencil or on a whiteboard works best. It’s much easier to edit your schedule with these materials.
Don’t overthink your study plan. Just scribble one out, make it crispy, be open to tweaking it and then swing into action. And most importantly, don’t expect to do any of this perfectly. Remember, a messy plan is better than no plan.
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When you feel slightly bored, do you feel a reflexive, gravitational pull to check your phone?
If you spend hours each day clicking, scrolling, and posting, I want you to know that it’s not your fault.
It’s not that your weak willed, lacking discipline, or a lazy person.
It’s none of these things.
It’s no mystery or secret why so many people waste so much time on social media. Like a poker machine, these platforms are designed to be highly addictive.
Apps like TikTok, Instagram, Facebook, SnapChat, X (formerly Twitter) and YouTube contain persuasive design features that hijack your most valuable and precious resources: your time, energy, and attention.
Because the more time we spend on their apps, the more data they can extract and sell for social influence.
The business model of Big Tech companies is simple: Keep people glued to their platforms for as many hours a day as possible.
In other words, your time and attention equal massive profits for these companies.
In his excellent book The Anxious Generation, social psychologist Dr Jonathan Haidt presents data showing teens aged 13-18 spend an average of six to eight hours every day on social media apps. That’s close to 50 hours a week.
Dr Haidt notes that this is just the time spent on the app. It doesn’t factor in the time spent thinking about social media while they multitask in the real world.
So, that’s 50+ hours that could have been spent outside in nature, learning a language, working a part-time (or full-time) job, making art, cooking, exercising, getting more sleep, and hanging out with friends.
Let’s also not forget that these apps intervere with and harm our wellbeing and ability to think and learn.
The multi-tasking that takes place as we engage with these apps throughout the day drains our brainpower, weakens our memory, and makes us tense and anxious.
The social comparisons we engage in on these platforms also warps our perception of reality and leaves us feeling like we’re not enough.
So, here’s something to consider . . .
It’s possible, and I’m going to show you how.
I recently discovered a simple tool that helps people stop mindlessly consuming social media and other addictive apps.
It’s an app called one sec.
one sec is a self-nudging tool that helps you to create barriers to Big Tech that align with your goals and values.
As you open up an addictive app, one sec intervenes by creating a 10-second delay in opening the app.
one sec creates the little bit of friction needed to make you pause and reconsider your behaviour.
After the delay, one sec presents you with a choice: Do you want to proceed with opening up the target app (e.g., TikTok)? Or close the app and do something else?
The creators of one sec explain it works by utilising three intervention strategies:
It’s important to highlight that you’re in control of the whole experience. You specify what apps you want one sec to target. You can also modify the time delay (making it shorter or longer) and change the deliberate messaging.
Or is it just another gimmicky product that fails to change your behaviour in a significant way?
I’ve been experimenting with this app for the last month, and I’m pleased to say it’s working for me!
Even though I don’t have social media and the wicked algorithms that come with them, I recently noticed that I was spending far too much time in group chats.
one sec has helped me be more intentional and deliberate with how I engage with these chat groups.
Instead of mindlessly checking these apps whenever I have time to kill, I now have dedicated periods when I engage with them. I’m following Dr Faye Begeti’s advice when she recommends in her book The Phone Fix to “Set a finite number of times for checking social media, condensing a large number of short checks into defined, longer ones.”
This is what one sec has helped me to do, and as a result, my focus and well-being have improved. I feel calmer. My days feel longer and less frenetic.
But I realise I’m a sample size of one. Plus, I’m highly motivated to reduce my time on addictive apps.
The short answer is yes.
This research study found the app one sec helped people to significantly decrease their social media consumption.
In this study, 280 participants used the one sec app for a six-week period. Here’s what the researchers found:
36% of the time participants attempted to open a target app, they chose to close the app using one sec (i.e., they did not proceed with using the target app).
Over time, participants also opened the target apps less.
Opening problematic apps less or choosing to close problematic apps before engaging with them is actually a really big deal. Here’s why . . .
Less engagement with these addictive apps means less hits of dopamine.
Every quick and easy hit of dopamine you get from social media leads you to crave more stimulation from these apps. Before you know it, you’re in a full blown dopamine driven feedback loop.
Whenever I’m stuck in a dopamine loop, I’m not #livingmybestlife. Far from it! I feel overstimulated, chaotic, and jittery. Here’s why . . .
In his book How to Calm Your Mind, Chris Bailey explains that the brain networks for dopamine and calm are anti-correlated.
What does this mean?
It means when the dopamine network is activated, the calm network isn’t.
Imagine every time you mindlessly reach for your phone to check social media, you’re moving further and further away from a state of calm.
This may explain why participants in the one sec study reported experiencing increased satisfaction and happiness after decreasing their consumption of problematic apps.
The main intervention features (i.e., the time delay and option to not proceed with the target app) will help you decrease your consumption of addictive apps.
But there are many other features available with this app.
As you explore the additional features, it’s easy to feel overwhelmed. There’s a lot of extra bells and whistles. For example, there is the “Don’t get lost” notifications (i.e., scheduled reminders to close the target app when you are using it) and website blocking.
But like a lot of things in life, more features don’t necessarily result in a better user experience.
Ultimately, I decided to follow BJ Fogg’s behaviour design principle of ‘Simplicity changes behaviour’. I stuck with using just the basic features of this app.
I knew if I overcomplicated the app, I probably wouldn’t use it.
All that being said, there were two additional features I incorporated:
I use the strict block feature every day. To be clear, the strict block feature is not to be confused with the basic block feature. What’s the difference?
If you select a basic block, you’re not really blocking yourself from the app. But there’s a barrier in place. If you try to open the target app, it brings up the following message:
“Be honest with yourself. Do you really want to stop this block?”
Whereas a strict block is a genuine bona fide block. You cannot use your target apps until the block is over.
If you have developed a mindless habit of reaching for your phone and checking certain apps, you need a strict block in place until your brain has had a chance to recalibrate itself.
Here is the tiny habit I created to give my brain a chance to rewire to lower hit of dopamine from my smartphone:
After I pick up my phone in the morning, I will open one sec and press strict block for six hours.
Activating a strict block means I’m in charge for the first six hours of my day (and the addictive apps are not running the show). This sets the tone for the day and puts me in proactive mode rather than chasing quick hits of dopamine. It also helps me stay calm and grounded.
A word of warning:
Even when you feel like you have regained control over your target apps, you must remain vigilant. It’s super easy to get drawn back into a dopamine-driven feedback loop.
The journal prompt is simple and effective. Before accessing the target apps, I am prompted to write about what I have done and what I feel grateful for.
I write 25 words before proceeding to the target app. This gives me a moment to reflect, which is always a worthwhile practice.
There is a free version of one sec you can use, but it limits you to applying one sec to only one target app.
If you have multiple addictive apps on your phone (as most of us do), I recommend the paid version to unlock all the features.
It costs $25AUD for the year, which is value for money if you ask me. The app has already paid for itself in terms of the time, energy, and attention I’ve reclaimed.
I should mention that I had trouble initially installing one sec and getting it to work on the target apps. The process was a little finicky, and I nearly gave up after 20 minutes of trying to figure out how to get the app to work.
You can find similar intervention apps that are free and easier to install, such as ScreenZen. ScreenZen appears to be based on similar mechanisms (i.e., introducing a time delay and friction to the target app).
My brother recently started using ScreenZen to help combat his mindless habit of scrolling through social media. When I asked for his thoughts on this self-nudging app, he said, “It’s annoying.” But then he quickly added, “But that’s the point. It’s annoying, and that’s why you use the apps less.”
Another great feature of ScreenZen is that after spending seven minutes on the target app, it puts a stopping mechanism in place by prompting you to think about if you want to keep using the app.
I don’t think anyone consciously sets a goal to spend 20, 30, or 50+ hours a week on social media. But if you don’t have strategies to combat the addictive apps on your phone, one thing is certain: Big Tech companies will hijack your time, energy, and attention.
As Michael Harris states in his book The End of Absence:
“Never forget that you live in an ecosystem designed to disrupt you, and it will take you for a ride if you let it.”
So, don’t be taken for a ride. You can easily access self-nudging tools, such as one sec and ScreenZen, to help you defend your time, energy, and attention.
Think of the things you’ve always wanted to do but tell yourself, “I don’t have the time. I’m too busy”. What if you could reclaim a significant chunk of time to do those things today? Would it be worth taking a chance on a self-nudging app?
You’ve got nothing to lose except potentially $25.
I encourage you to test out one of these apps to protect your most precious resources (i.e., your time, energy, and attention).
Note: In case you’re wondering, I have not been paid or sponsored by one sec to write this article.
This is what my life used to feel like.
I was always in a rush.
Always cutting it fine.
Often running late.
I was late for class.
Late for dinner at friends’ houses.
Late for meetings.
In my world, being late was the norm. It was perfectly acceptable to drag your feet and rock up an hour late to an event.
So, I had to learn the hard way.
One morning, I was running late for school. I rocked up to form room three minutes late, and I knew straight away I was in trouble.
My form room teacher said:
“Jane, go to student services to get a late note. You’ve been late too many times. It’s not good enough”.
When you were told to go to student services, this was bad news. You were being told to do the walk of shame.
I pleaded with her:
“Please, no! Come on! It was my dad’s fault. He was late in driving me to school. My dad is always running late”.
My form room teacher wasn’t buying my excuses.
To this day, I can still remember that walk to student services. I felt frustrated and stressed out of my mind.
It wasn’t fun being late all the time. I wanted to be on time and feel less rushed and more in control. But I had no idea how to break this bad habit.
One thing was clear to me: people weren’t happy when I was late. People would get annoyed. Passive aggressive vibes were always coming my way.
Fast forward 20 years: I’m no longer someone who is always running late and rushing around. I’m certainly not perfect, but I can say I’ve come a long way.
From my experience, I can tell you it’s exhausting being someone who is always running late for things. When you live like this, you add so much unnecessary stress, drama, and anxiety to your day.
Your days take on a frenetic feel as you rush from one thing to the next.
But there’s also a larger cost to society.
This is what the famous Good Samaritan study examined. It looked at how being rushed and time pressured impacted people’s behaviour and thought processes.
In this fascinating study, researchers conducted a psychological experiment with a group of theology students who were training to be church ministers. This was one of those psychological experiments where participants were deceived (they were told the researchers were studying one thing when they were studying something else). Here’s what happened . . .
The participants were told they were participating in a study on jobs for theology students and were asked to fill in some questionnaires (this was the bogus part of the experiment).
The real experiment took part in the next phase . . .
After the questionnaires were filled in, the participants were told they had to deliver a presentation in another university building, which was a short walk away. The students were instructed they would need to tell the story of the Good Samaritan (a story about a Samaritan who helps a stranger who has been robbed, beaten up by bandits and left half dead).
They were handed a map and provided instructions on how to get to the building, which involved passing through a dim, dingy, and drab alley.
Students were placed in one of three groups:
• High-hurry group
• Intermediate-hurry group
• Low-hurry group
After they were handed the map, the students in the high-hurry condition were told:
“Oh, you’re late. They were expecting you a few minutes ago. We’d better get moving. The assistant should be waiting for you, so you’d better hurry. It shouldn’t take but just a minute.”
Students in the intermediate-hurry group were told:
“The assistant is ready for you, so please go right over.”
Students in the low-hurry group were told:
“It’ll be a few minutes before they’re ready for you, but you might as well head on over. If you have to wait over there, it shouldn’t be long.”
While the participants walked to the building where they’d be delivering the Good Samaritan story, they encountered a slumped victim in the alley. This victim was a plant by the researchers.
The victim was an actor who was pretending to be someone in need of help. The actor wore shabby clothes and was slumped in the doorway with his head down and eyes closed. He wasn’t moving.
All the students encountered this actor. As the students walked past, the actor coughed twice and groaned (you couldn’t miss him!).
The participants didn’t know that their behaviour was under surveillance. The researchers observed how the students in each group responded to the actor. Did the participants help the man slumped in the doorway? And if so, how did they help?
Here’s what they found . . .
Low-hurry group: 63% offered help
Intermediate-hurry group: 45% offered help
High-hurry group: 10% offered help
The researchers concluded:
“A person not in a hurry may stop and offer help to a person in distress. A person in a hurry is likely to keep going. Ironically, he is likely to keep going even if he is hurrying to speak on the parable of the Good Samaritan, thus inadvertently confirming the point of the parable. (Indeed, on several occasions, a seminary student going to give his talk on the parable of the Good Samaritan literally stepped over the victim as he hurried on his way!).”
As an aside, after the experiment, the participants took part in a debriefing session where they were told what the research was actually about. The researchers made it clear that they were studying the social forces (i.e. the conditions) a person finds themselves in, and they were not passing judgment on the students’ behaviour.
In life, we can’t always control the conditions we find ourselves in (e.g., a workplace that imposes a ridiculous workload on staff). But some things are often within our control that we can do something about to be less rushed and time pressured.
Doing these things can help us to feel more present, have greater awareness of our surroundings, feel calmer and less stressed, and experience more control of our time.
I’m going to share with you some habits, ideas, and practices you can implement to help you in this area. I’ll start with the simplest habits before progressing to the deeper, more complex practices.
One of the best tools you can buy is a basic watch (preferably one that doesn’t have fancy features like the ability to receive calls or texts).
My advice is to wear a watch and look at it regularly.
A lot of people use their phones to check the time, but this can be a time trap (I find my phone way too distracting).
You may look at your phone to check the time but find yourself checking social media while you’re at it. Without any stopping mechanisms in place, you can get sucked in and thrown completely off course.
Tiny Habit:When I wake up in the morning, I will put on my watch.
When I get distracted, I will check my watch and schedule and ask “What do I need to be doing right now?”
The modern world is a distracting place. Even without access to your phone, it’s easy to get derailed. Along with checking your watch regularly, check your timetable/planner/to-do list. Ask the following questions:
• What do I need to be doing right now?
• Am I doing what I need to be doing?
• Is this the best use of my precious time and energy?
Tiny Habit:When I notice I am wasting time, I will look at my to-do list.
A prompt is a reminder. It’s anything that triggers you to move from one task or place to another.
When I need to be somewhere by a certain time, I set my alarm for when I need to leave the house. When I hear the alarm, I grab my bag and take off. No excuses.
You should have a rough idea of how long it takes to get to school or work. Set your alarm for when you need to leave. When you hear your alarm, get moving.
Tiny Habit:
When I hear my alarm, I will pick up my bag and go.
It’s tempting to cram in a few more tasks before you leave for work or school (e.g., sending one more text or watching one more short video). But ask yourself, “Do I have time to do this?”
The answer is most likely no.
Tiny Habit:When I feel tempted to do another task, I will ask “Do I have time to do this?”
When I was a kid, there was no Internet and no smartphones. But we had morning cartoons on the TV.
These cartoons were fun to watch and could easily capture your attention. But you still had some awareness of the time because the time was always displayed in the corner of the screen.
The major problem with most social media apps is they don’t contain clear time cues. This is a deliberate design decision. They want you to lose track of time. Thirty minutes online can feel like three minutes.
The solution is to stay offline in the mornings. If you must go online, have a strict log-off time. I recommend setting an electronic timer for a set time or using an Internet Blocker app to kick you off.
I use an Internet blocker app called Freedom. This app cost me a bit of money but there’s a free alternative called Cold Turkey.
Tiny Habit:
When I feel the urge to go on social media in the morning, I will set a timer for 5 minutes.
Are you feeling time pressured and running late because you’re trying to do way too much?
Our modern culture encourages us to do more, be more, have more, sleep less, etc. It’s not healthy or sustainable.
If this is the case for you (i.e. you’re overcommitted), I realise it may not be your fault. Maybe your boss or teachers have unrealistic expectations about what you can accomplish in a day.
All that being said, your packed schedule may also be due to your inability to say no. Perhaps you feel like you need to say yes to every opportunity that comes your way to build an impressive resume and stand out from the crowd. If so, I get it (I’ve been there).
The major problem with doing too much is it leaves you feeling exhausted. You’re not able to fully engage in the task. As you do the activity, you’re worrying about the next thing you need to do.
If you’re doing a bunch of stuff and not enjoying it, perhaps it’s time to cut back on a few activities.
When you commit to doing less stuff (but more meaningful activities that align with your values), you can do that stuff better. You can also extract a lot more joy from the process.
Tiny Habit:
When I am presented with a new opportunity, I will ask “Is this important to me? Is it something I want to be doing with my time?”
In the book Excellent Advice for Living: Wisdom I Wish I’d Known Earlier, Kevin Kelly states:
“You don’t need more time because you already have all the time you will ever get; you need more focus”.
If you find yourself getting distracted by social media apps and YouTube, it’s time to double down on developing your focus muscles.
You can develop your focus muscles by adopting several different habits that relate to the food you put in your mouth, incorporating regular movement and rest breaks into your day, and creating a focus-friendly environment.
This is an area I’ve been working on for a while. What I’ve noticed is when I focus my mind on one task at a time, I can get twice as much done in the time I have available. But I also find that I enjoy the process a lot more, too.
Tiny Habits:
After I stand on my office mat, I will put away three objects on my desk (removing visual clutter)
When I notice my phone is on my desk, I will pick it up and put it in another room.
After I finish doing a deep work sprint (45 minutes), I will do some gentle shoulder rolls.
These habits may sound lame and boring, but they can inject a sense of power, control, ease and even happiness into your day.
When you’re less rushed, you’re less stressed. Because you’re less stressed, the people around you are also more likely to be less stressed (calm is contagious). It also means we end up with a more helpful and thoughtful society.
In our modern world, where we find ourselves increasingly polarised and tribalised, being less rushed and time pressured is something worth striving for.
It’s around this time of year that many people set big goals for themselves.
“This year is going to be different. I’m going to be more organised. Eat Healthier. Exercise more . . .”
Does this sound familiar?
Up until recently, this was me. I used to be obsessed with setting goals at the beginning of the new year.
In fact, I was part of an international goal setting community of productivity enthusiasts (yes, there’s such a thing). At the beginning of every year, we would meet up online and work in pomodoros (i.e. 25 minute sprints), setting goals and creating plans for the year.
I’ll admit, I loved it.
Here I was hanging out with people that were just as obsessed with effective work habits and productivity as I was! I felt like I had found my people.
But I recently stopped attending the goal setting sessions.
Quite frankly, I’d had enough.
Now I don’t want to give the impression that I’ve turned into an unmotivated sloth. It’s not like I went from being a hardcore goal setter to anti-goal setting.
These days I’m just less obsessed about being super productive. I’m still setting goals (just different ones and not as many as before). For instance, this year one of my goals is to do more fun activities, such as drawing, drumming and hiking.
Ironically, what I’ve found is in not trying so hard to power through my to-do list, I’m actually getting more meaningful stuff done. Plus, I’m a bit more relaxed about life, which is a good thing.
In his brilliant book Four Thousand Weeks: Time Management for Mortals Oliver Burkeman argues that being too focused on the future can suck the joy out of life.
I saw a lot of myself in Burkeman’s story. To give you a little background, Burkeman is a reformed productivity geek. He used to write a column for a newspaper on productivity hacks. So he has experimented with dozens of time management and productivity techniques.
But interestingly, he found very few of these time management techniques actually worked. And the more he used them, the more stressed out and unhappy he became. The book Four Thousand Weeks is Burkeman’s attempt to try and make sense of things.
Four thousand weeks is the number of weeks you get if you make it to the ripe old age of 80.
The idea behind this book is simple: life is short. So what are you going to do with your 4,000 precious weeks?
Burkeman argues many time management books perpetuate myths and false ideas about time. Here are some of the myths:
If you just work harder and more efficiently, you’ll be able to do it all.
If you manage your time well, you’ll eventually get to a perfect place in the future where you are in control of time.
Burkeman says these ideas set up a rigged game. A game in which you try to do more and more to create a better future for yourself.
In trying to create this golden future where your life runs smoothly, you never feel satisfied in the present and you always feel like you’re running behind schedule. As a result, this stops you from enjoying what you’re doing right now. And when you think about it, that’s all we really have (this present moment).
Four Thousand Weeks is packed full of great insights and practical advice. Here are seven ideas from the book that really resonated with me:
It’s an illusion that you’ll be able to crank through all the things on your to-do list to finally clear the decks. Accept that there will always be more to do and your to-list will continue to grow. If you can be okay with that, life becomes a lot less overwhelming.
Burkeman suggests creating two to-do lists:
1) An open to-do list: containing everything you need to do but you’ll never get through.
2) A closed to-do list: containing a fixed number of entries (no more than 10 tasks).
When you complete a task on your closed list, only then can you add another item from your open list.
Burkeman suggests channelling your energy and attention on a handful of things that really matter to you. Don’t take on too many projects.
If you have lots of projects on the go, it’s too easy to not finish any of them. Why? Whenever one project gets a little uncomfortable or difficult, you switch over to another project.
All this bouncing around from one project to another means you end up with a lot of unfinished projects. Burkeman recommends focusing on one big work project at a time.
Any project that is important to you will bring up some discomfort and/or fear. “What if I’m not able to do it?” is a thought I frequently have whenever I start a new project. Since we don’t like experiencing these uncomfortable feelings, there’s always this urge to distract ourselves with digital technologies.
Burkeman suggests we get familiar with this discomfort. If you are able to tolerate the discomfort and get started on an important piece of work, it’s like a superpower. What you’ll find is you’ll be able to complete more important and meaningful tasks, which will motivate you to keep going.
It’s easy to fantasise about the future. I know I’m not the only person to have imagined running a marathon, publishing a best selling book and/or opening up a plant-based café.
In our minds, it’s so easy to see ourselves doing these things perfectly and with total ease and control. But what we usually find is when we attempt to do these things, reality is often out of sync with the fantasy in our heads.
You go for a run and your leg hurts. And by choosing to go for a run, you’re saying no to many other things you could potentially be doing.
Here’s my take on all of this: if given the choice between living in reality or fantasy land, choose reality every time. Sure, it’s messy. It’s imperfect. But it’s the real deal.
Since you only get one shot at this life, you might as well have a go at that thing you’ve always wanted to do (even if it makes you feel clumsy and awkward).
Not everything we do needs to bring us some financial, material or academic gain in the future. Some activities bring us pure enjoyment in the here and now.
Hiking is a perfect example of this. Burkeman says there’s no real purpose to hiking but you do it because it’s an inherently enjoyable experience.
Burkeman argues that an hour spent on social media is not just one hour wasted. That time bleeds into the rest of your day, impacting the way you feel, how you view the world and what you value.
To capture your attention, social media’s algorithms feed you the most sensational, outrageous and conspiratorial content. If you spend hours of your day on these platforms, there’s no question that this will distort your perception of reality.
What I took from this is if you want to think more clearly, get off social media.
Although Burkeman doesn’t go as far as saying this, he does suggest we make our devices as boring as possible. How do we do this?
By removing social media from them and changing the colour to grey scale. This way our devices appear more like tools than toys. It’s also makes it much harder for us to escape the discomfort (see point 3).
JOMO is the opposite of FOMO (Fear of missing out) – it’s the joy of missing out. Rather than feeling stressed out about not being able to go to every social event, celebrate the fact that you can’t possibly do it all nor would you want to!
The irony is the more social events you go to, the more you realise you’re missing out on. You’ll never win this game of trying to do it all, so don’t even bother trying to play. Burkeman continuously comes back to this powerful idea of choosing a few things you want to do from the menu of life.
I love this idea of treating life like a menu. When you go to a restaurant you don’t feel the pressure to try every dish on offer. You just pick the dish that appeals to you in that moment and then you forget the rest.
I think this is a great approach to life. You can’t do everything but you can do a few things with your 4,000 weeks. So pick the things that interests you the most and then dive right in and enjoy!
Dr Jane Genovese delivers interactive and engaging study skills sessions for Australian secondary schools. She has worked with thousands of secondary students, parents, teachers and lifelong learners over the past 15 years.
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