The ultimate portable study tool: How to make, use and organise flashcards

Flashcards aren’t just for kids. They’re for everyone.

I’m a big fan of this study strategy. In fact, I’ve recently developed a habit of carrying flashcards around with me wherever I go.

That’s the beauty of flashcards. They’re small and portable. Unlike a heavy textbook, they’re easy to throw in your bag or pocket.

If you have a spare 2 minutes, you can pull out your flashcards and start quizzing yourself.

For example, the other night I was waiting at a cafe for a friend. My friend was running late. Instead of feeling annoyed, I saw it as an opportunity to sneak in a little study. So I pulled out my flashcards and started testing myself.

Research shows this strategy works. A study conducted at the University of Kentucky found psychology students who used flashcards to study for all three of their exams had significantly higher exam scores than students who didn’t use flashcards at all or only used flashcards to study for one or two exams.

Many students assume they know how to create and use flashcards. This strategy seems straight forward. Write a question on one side of the card. Write the answer on the back of the card. Look at the question. Try to answer the question.

But there are simple things you can do to improve the effectiveness of your flashcard technique.

Here are my top tips for making, using and organising flashcards:

Making your flashcards

1. Decide on your flashcard preference

What should you do – make flashcards by hand using index cards or with an app?

The choice is yours.

My personal preference is to make flashcards by hand. I like being able to draw pictures and use different coloured pens. I also like to study without getting distracted by my phone (so I usually put it on silent and place it in another room).

All that being said, there are several free flashcard apps that are well worth checking out, such as Anki, Memrise and Quizlet.

2. Draw pictures and symbols

Wherever possible, replace text with pictures and/or symbols. This forces your brain to really think about the information rather than just engaging in rote memorisation.

An example of one of my flashcards

Messy pictures are particularly good because they can make you think, “What was I trying to say with this picture? What’s this all about?” The harder your brain has to work, the deeper and more durable your learning will be.

3. Less is more

Don’t cram too much information onto your cards. Keep your cards simple (one question per card). If you clog your cards up with too much text, you’ll feel overwhelmed and put off by the sight of them.

4. Use different colours

If you end up making a lot of flashcards for a subject, it’s easy for your cards to become a jumbled mess. Sometimes you’ll pick up a card and you’ll find yourself looking at the answer rather than the question. But if you use a set colour for the question (e.g. blue) and a different colour for the answer (e.g. green), this will make it easier for you to organise your cards and practice later on.

5. Don’t reinvent the wheel

Unless you’re drawing lots of pictures to illustrate information, you don’t get a lot of benefit from creating flashcards. The value comes when you test yourself with them.

You can save a lot of time by accessing pre-made sets of flashcards. Check out Anki and Quizlet to see if any students have uploaded flashcard decks for your subject areas.

A study deck uploaded by a year 11 student on Anki

But use your judgement. Some flashcard decks are better than others. Check your syllabus to see if the study deck covers all your bases. If not, you’ll need to create additional flashcards to fill in any gaps.

Using your cards

6. Practice with friends

One of my fondest memories of studying for a psychology exam involved a set of flashcards. One lunch time, my psychology friends and I went to a café, ordered lunch and tested each other with flashcards. It wasn’t stressful. It wasn’t competitive. It was fun. And we all ended up acing the exam.

7. Turn it into a drawing game

If you have a deck of flashcards that contain different concepts you need to learn, shuffle your cards, pick a concept card and give yourself 2 minutes to draw out the concept. By doing this, you’re combining two powerful study strategies: active recall and dual coding.

8. Make sure you’re doing active recall

It’s tempting to read the question and then automatically flip the card to read the answer. But this is a lazy and ineffective way to study. You will only get benefits if you to try to retrieve the information from your brain before looking at the answer. This strategy is called active recall (aka retrieval practice)

Here’s what I do . . .

I read the question and then I write and/or draw out the answer on a whiteboard. Only once I’ve attempted to answer the question can I flip the card over.

9. Cut yourself some slack

If you find yourself getting a lot of questions wrong and/or you can’t retrieve anything from your brain, don’t beat yourself up. This is normal. Active recall with flashcards is challenging to do. But that’s what makes it highly effective. If your brain is straining a bit, you’re on the right track. Keep going.

10. Build in spaced practice

Some students drill themselves with their flashcards, practicing over and over again, as if they were practicing shooting basketball hoops. Don’t do this. Cramming is painful.

A study by Dr Kornell at the University of California found it’s far more effective to space out your study with flashcards than it is to cram. The more times you retrieve the information over a period of time, the stronger the neural pathways become in your brain.

How much space should you allow between study sessions?

Memory champion Dr Boris Konrad recommends doing five repetitions (i.e. active recall sessions) at the following times:

1. One hour after learning the material
2. One day later
3. One week later
4. One month later
5. Six months later

An example of spaced practice: Testing yourself on the skeletal system

The flashcard app Anki builds in spaced practice. This means there’s no need to write yourself reminders or create complex study plans. The app will notify you know when it’s time to practice.

11. Create a tiny flashcard habit

I’ve developed a tiny habit with my flashcards. I keep a set of flashcards in my car. When I stop the car and undo my seat belt, I pickup one flashcard and test myself. Then I celebrate immediately by swinging the car door open and saying, “Boom!”

Most days I test myself with about 10-20 cards before getting out the car. But one card is my minimum. You can learn more about creating tiny habits here.

12. Don’t discard a card if you get it right

Often students will discard a card if they get the answer right. They think, “I know it now. There’s no need to keep studying this”. But discarding cards too early can backfire.

Doing active recall once is a good start but it’s not enough when it comes to long-term learning. Aim to retrieve the information correctly at least three times over a period of time before your test/exam.

13. Move your body

If you’re like me and you don’t like to sit for long periods, pick up your flashcards and head outside. Start walking. When it’s safe to do so (e.g. when you’re not crossing a busy road), test yourself. If you prefer swimming over walking, check out Jack’s flashcard method here.

Organising your flashcards

14. Get a storage container for your flashcards

I keep all my flashcards in a plastic storage container that I purchashed from Bunnings. Each section is labelled alphabetically. I also label each study deck with sticky notes.

You could use a shoebox for each subject and lacky bands around different topics. Your system doesn’t need to be fancy. What matters is that you can access your cards quickly and easily.

15. Use rings

It’s not fun dropping your flashcards and having them scatter all over the floor in a jumbled mess. This has happened to me. Don’t let it happen to you.

Officeworks sells packs of metal hinged rings that you can use to keep your cards together (just punch a hole in your cards and thread the ring through). Alternatively, you have the option of purchasing pre-made sets of study cards that come with a hinged ring.

To sum up

Using flashcards to prepare for tests and exams can fun, fast and easy. This is a simple strategy that you can weave into your day. For instance, instead of scrolling through your phone to pass the time, pull out your flashcards and start flipping.

When you use this strategy correctly, it delivers results. But like anything in life, if you’re not used to studying this way it may feel a bit strange at first. Persevere. The results will be worth it.

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The way you succeed in an exam is the same way you succeed in a driving test.

You need to practice. And practice in a particular way.

If you’re preparing for a driving test, you can’t just study the Drive Safe Handbook (i.e., the theory and road rules).

You need to get behind the wheel of a car and drive.

Yes, it can feel uncomfortable and scary to begin with. But you’ll only improve your driving skills by pushing through the discomfort, placing your hands on the wheel and your foot on the accelerator.

If a person spent all their time only studying the road rules and never getting behind the wheel of a car, how would they go in the driving test?

It would be disastrous!

Yet, many students are approaching exams in a similar way.

These students are doing the equivalent of only studying the road rules handbook before the exam.

Here’s how they prepare for academic exams:

• By creating beautiful sets of notes
• By rereading their books and notes
• By highlighting their books and notes
• By rewriting their notes
• By summarising their notes

These are not effective ways to prepare for an exam.

Do these ways of revising feel nice and easy?

Yes. They certainly do.

But are they effective ways to remember information?

No.

Think about it like this . . .

What do you need to do in most academic tests and exams?

You have to read questions and pull the information out of your brain. Most of the time, you can’t look at your notes and books.

It’s just you and your brain.

You’re not being assessed on your ability to summarise information, your ability to reread your notes, or highlight information. So, why would you prepare for an exam in that way?

The best way to prepare for an exam is by practising remembering information. This is how you become masterful at answering questions with accuracy, speed, and confidence.

You don’t get that speed, confidence, and deep understanding by rereading your books and notes.

If you reread as an exam revision strategy, the only confidence you develop is fool’s confidence. You delude yourself into thinking you know it (“I’m ready!”). After reading your notes a few times, the ideas feel familiar to you (“I know this stuff”).

But trust me, you’ll struggle to retrieve the information in the exam.

Imagine yourself driving through red lights and failing to take the handbrake off before you leave the parking lot: that’s you . . . and it’s a fail.

I know this may sound harsh. But I’m speaking from personal experience.

In high school, it felt good to highlight my notes and reread them leading up to an exam. However, when it came crunch time, I was stressed out in the exam because I couldn’t retrieve the information. I felt embarrassed and confused by my results.

“But I studied so hard!” I’d cry. Why didn’t all those of hours of reading translate to better grades?

I wish someone had gently explained to me, “Yes, you did study hard. But you didn’t study effectively”.

Fast forward 20 years and I’ve learnt how to study smarter (not harder).

If I could have words with my younger self, I’d give myself the following advice:

“The best way to prepare for any test or exam is to use a learning technique called active recall.

Active recall involves testing yourself.

You push your notes and books to the side and try to bring to mind as much as you can about a topic you’ve already covered in class. For example, you can use a piece of paper to write or draw out what you can remember on the topic. Once you’ve exhausted your memory, you check your books and notes to see how you went.

Yes, this is challenging. But it delivers results.”

I use this technique to learn content for all my school presentations.

When I speak to a group of students, parents, or teachers, it may look like I’m casually explaining strategies, but all my presentations are carefully planned and practised.

If I didn’t do this critical prep work, I would end up rambling.

This is why two weeks ago, I started doing active recall to learn a new presentation —or at least, I thought I was doing active recall.

I pulled out a copy of my presentation slides that had my notes scribbled all over them.

Within the first five minutes, I had to stop and be honest with myself: I wasn’t doing active recall. I was reading my notes.

Many of us can fall into the trap of rereading when doing active recall.

As the Learning Scientists state in their book Ace That Test:

“When you try to bring information to mind from memory, it often feels really difficult. It can be really tempting to quit or try to look up all of the information in your notes or your textbook, but slipping into re-reading your notes or textbook will reduce learning. Instead, it is better to try to bring as much information to mind from your memory as you can, and only after you have tried this should you look in your notes, textbook, or other course materials to see what you got right and what you forgot or need to work on more.”

Reading your notes/books over and over again feels nice and easy. It doesn’t require a lot of strain and mental effort.

In contrast, active recall can make us feel clumsy and awkward, especially in the early stages of learning something new.

So, I asked myself the question:

How can I stop myself from rereading when I do active recall?

I brainstormed ideas and devised a plan. Then, I broke down the process and practised running through it several times. To my delight, it worked!

Whether you’re trying to learn a new presentation or preparing for an academic test or exam, here is a process you can follow to avoid the trap of rereading.

Step 1. Prepare the space for active recall

Clear away your notes, books, and any other distractions. Let’s face it: if your notes and phone are in front of you, it’s like having a packet of crisps or a bowl of lollies within arms’ reach. It’s too tempting.

Your notes are important (you need them for step 4), but for now, take them and place them away from your body in another room.

Active recall requires 100% of your brainpower. If your attention shifts from your study to your phone, the effectiveness of your active recall sessions decreases. This is why I highly recommend you put your phone away from your body in another room before you sit down to do active recall.

Once you’ve cleared away distractions, take out your practice exam paper or list of questions (in my case, a printout of my presentation slides) and get a pen, a timer, and some sticky notes.

Step 2. Set a timer for 10 minutes, and go!

Your goal for the next 10 minutes is to recall as much as possible. Exhaust your memory.

I scribble all over my slides (yes, it’s a messy process). If I run out of space on the page, I grab a sticky note, write the additional information on it, and then stick it down on the relevant slide.

During these 10 minutes, expect to experience some discomfort. In fact, welcome and celebrate the discomfort!

The discomfort is a sign that you are on the right track and deep learning is happening.

Step 3. Take a mini break (2-3 minutes)

Active recall can be mentally exhausting. After doing 10 minutes, reward yourself by taking a quick break. I usually get up and move my body. Sometimes, I make myself a warm drink or smoothie.

Before returning to your workstation, grab your notes or the answer sheet from the other room.

Step 4. How did you go?

It’s not enough to pull the information out of your brain. You have to see how you did (what you got right and wrong and where the gaps in your knowledge are).

So, how did you go?

At this point, enter teacher mode. Pretend to be a teacher giving yourself feedback.

I pull out my red gel pen, fun stamp and sticker collection, and highlighters.

Now is when it’s okay to look at your books and notes. Pull them out and begin marking up what you got right, wrong and anything important you missed.

In my case, if any presentation content is a bit rusty, I’ll highlight that section. The highlighter signals to my brain that this section needs extra practice.

It’s important to celebrate any content you recall correctly. Give yourself a tick, a fun stamp or sticker or draw a smiley face to congratulate yourself.

This is a process. It usually takes a few practice sessions to successfully retrieve the correct information. Encouraging yourself makes the process fun and gives you a feeling of success (“I’m making progress!”).

Step 5. What’s next?

Once you finish step 4, make a note for your future self: what question or section will you work on for your next active recall session?

This reduces decision fatigue. When you next sit down to study this subject, there’s no need to waste precious mental energy thinking, “What should I revise next?” Your brain knows exactly what it needs to do, and you can begin doing active recall straightaway.

Step 6. Reset your space

After you’ve decided on your starting point, prepare your workstation for your next active recall session (e.g., put your notes out of sight).

Final thoughts

These six steps work for me. But feel free to modify this process so it works for you. For example, it can help to do active recall with others (e.g., in a study group with friends testing each other). When everyone experiences the discomfort together, the process becomes less painful and more enjoyable.

Active recall works, but paradoxically, it feels like it’s not working. Often, when I do active recall nothing comes to mind. That’s normal! Don’t use this as an excuse to abandon this highly effective strategy and return to rereading, which is an ineffective strategy.

My advice is to trust the process. You need to persevere with this strategy for long enough to see with your own eyes that it works. Don’t expect instant results. This process takes time, but the results are well worth it.

Different ways you can do active recall

What is the best way to cement information into your brain?

Research shows active recall (aka retrieval practice) is a highly effective strategy for remembering information. This strategy will take your studies and your grades to the next level.

Active recall involves bringing information to mind without looking at your books and notes.

I have spent the last 30 days experimenting with this excellent learning strategy. In this blog, I’ll share what I did and how I kept the process interesting for my brain.

But first a little background . . .

I no longer need to study for tests and exams.

So, why did I spend 30 days using active recall strategies?

In my line of work, I need to constantly come up with new and original content to present to students. I also need to memorise this content. Why?

Because if I was to read from a sheet of notes or text heavy slides that would be really boring for students. I want to connect with students and to do this, I have to be able to deliver the content off the top of my head with speed and ease.

This is where active recall enters the picture.

Active recall helps to speed up the learning process. It allows you to learn more in less time.

Below I share some of the ways I use active recall to learn new presentation content. Keep in mind, you can use all of these strategies to prepare for an upcoming test or exam.

1. Work with a whiteboard

Whiteboards are wonderful learning tools. Here’s how I use a whiteboard to do active recall . . .

I push my speech notes to the side, so I can’t look at them. Then I grab a marker and say to myself, “What can you remember? Go!”.

I write out everything I can remember on the whiteboard. Once I’ve exhausted my memory, I pick up my notes and check to see how I went (using a red marker to make corrections).

Learning with a whiteboard

2. Write it out

No whiteboard? No problem!

I pick up a pen and sheet of paper and start scribbling out whatever I can remember on the topic. When I get stuck, I pause and take a few deep breaths as I try to scan my brain for the information.

I regularly remind myself that it is okay to not remember the content. “This is how the process goes!”, I say to myself. There is no point beating myself up. That only leads to feelings of misery and not wanting to do active recall practice.

After having a shot at it, I take out my notes, pick up a red pen, and begin the process of checking to see how I went.

3. Draw it out

Sick of writing? I get it.

Try drawing out the information instead. Alternatively, you can use a combination of words and pictures, which is what I often do.

active-recall-draw-it-out

4. Mind map it out

Grab a blank piece of paper (A3 size is best) and create a mind map of everything you can remember on a topic (no peeking at your notes). Then check your notes or the original mind map to see what you remembered correctly and incorrectly.

5. Say it out loud

Writing and drawing out information can take time. If you want to speed up the process, you can talk to yourself.

But don’t do this in your head. It’s too easy to just say “Yeah, yeah, I know this stuff!”. You need to speak it out loud as this forces you to have a complete thought. Then, check your notes to see how you went.

The only downside with this approach is you don’t have a tangible record of what you recalled, which brings me to the next strategy . . .

6. Make a video

I make videos of myself presenting the content (without referring to my notes). Although I use special software and tools to make my videos, you don’t need any fancy equipment. Your phone will do the job. Here’s what you can do . . .

Set your phone up so the camera is facing you. Now hit the record button and tell the camera what you’re going to do active recall on. Have a shot at explaining the idea. Then stop recording and hit the play button.

Watching yourself struggle to remember information is often hard viewing. But this is where it’s super important to double down on telling yourself kind thoughts (e.g., “I’m still learning this content. It’s going to be rusty and feel clunky – that’s okay!”).

You need to take a deep breath and keep watching because the video will give you valuable feedback.

For example, if you stop midsentence and you don’t know how to proceed, that tells you something: you don’t know this stuff so well! Make a note. This part of the content needs your attention.

7. Chat with a friend

Hand your notes over to a friend, parent, or sibling. Now get them to ask you questions on the content.

I sat with my mum and showed her a print out of my slides for a new presentation. The slides were just pictures (no text).

As I went through the slides, I explained the ideas to mum. I made notes of any sections I was rusty on. Mum also asked lots of questions, which allowed me to think more deeply about the content.

8. Print out your slides and use them as prompts

When it came crunch time (a few days before the final presentation), I printed out my presentation slides (16 per page) and used each slide as a prompt. I’d look at the slide and say, “What do I need to say here?”.

Sometimes I wrote out what I’d be saying in relation to each slide (without looking at my notes). Then I checked my original notes to make sure I hadn’t forgotten anything.

It’s really important that you don’t skip the stage of checking to see how you went, especially as you become more confident with the content.

At times, I found myself thinking “I know this stuff! I don’t need to check my notes” but then another part would say, “You better just check . . . just to be on the safe side”.

I’m glad I forced myself to check because more often than not I would discover that I had missed a crucial point.

9. Make a zine booklet

Zines are cute little booklets you can create on any topic you like. They are fun to make, so I thought I’d try making a mini zine on the main points of some new content I had to learn.

I folded up an A4 page into a booklet and then I sketched out the main points on each panel.

10. Test yourself with flashcards

I create a deck of flashcards on some key ideas (question on one side and the answer on the back) and then I test myself with them.

I read the question and before flipping the card, I write out the answer on a sheet of paper or say it out loud. Then I check to see how I went.

The beauty of flashcards is they are small and portable (they can easily fit in your pocket or bag). Whenever you have a spare minute or two, you can get a little active recall practice in.

Active recall + Spaced practice = Supercharged learning

It’s not enough to do active recall just once on the content you need to learn. For best results, you want to practice recalling the information several times over a period of time.

I didn’t follow a strict schedule for the 30 days. I had my notes for each important chunk of information I had to learn pinned to eight different clipboards.

Every morning, I’d pick up a different clipboard and I’d practice that specific content. I knew as long as I’d had a good night’s sleep in between practice sessions that the information was being strengthened in my brain.

Get comfortable with the discomfort of doing active recall

Doing active recall is a bit like doing a high intensity workout: it can be exhausting. But you must remember, just like a high intensity exercise session is an effective way to train and get fit, active recall is an effective way to learn. Unlike less effective strategies (e.g., rereading and highlighting), you can learn a lot in a short space of time with active recall.

The key is to expect the process to be a little uncomfortable. Don’t fight the discomfort. If you trust the process and persevere, it won’t be long before you begin to see amazing results.

Ways to make active recall fun for the brain

Just because active recall is challenging to do that doesn’t mean you can’t have fun with it.

Using a combination of different active recall strategies is one way to keep things fresh and interesting for your brain. But you may wish to try the following things to add a little boost of fun to your active recall sessions:

• Use a different type of pen
• Use a different coloured pen
• Change the type of paper or notebook you use (e.g., instead of using lined paper, use blank A3 paper)
• Incorporate movement into your active recall sessions (e.g., walk and test yourself with some flashcards)
• Change your study environment (e.g., go to the library or study outside)

Find a spot in your routine

Like I said, active recall is challenging to do, especially when you first start learning new content. You can feel awkward and clumsy. For this reason, it’s easy to make excuses to get out of doing it (e.g., “I’m too tired”, “I’m not ready to do it”, and “It’s not the right time”).

This is where you need to harness the power of habits.

Find a set time in your day to do a little active recall practice. For instance, during my 30 days of active recall, I scheduled my practice sessions for first thing in the morning. I knew after I washed my face, I would sit down to practice.

Incorporating active recall into my morning routine worked really well for me. I was getting the hardest thing done first thing in the day. And once it was done, I could relax. It was done and dusted!

At a certain point, I became more confident with the content and I found I was on a roll. I felt motivated to do active recall.

This is when I started to look for spare moments in the day to squeeze in a few extra mini practice sessions.

For example, one day I found myself waiting in a car. I grabbed a paper shopping bag and started scribbling out the content onto the bag. As soon as I got home, I checked the shopping bag against my notes.

To sum up

I hope you can see that there’s no one set way to do active recall. This is a highly effective strategy you can be creative with. As long as you’re testing yourself and checking to see how you went, you can’t go wrong.

And if you do make a mistake? It’s no big deal. If you check to see how you went, you won’t embed the error in your long-term memory.

How to study

Has someone ever said to you “Go to your room and study!”?

Study is such a vague term.

Many students know they should study, but they’re not exactly sure what study is and what they should be doing.

This is a problem.

If you don’t know what study is and what effective study looks like, chances are you probably won’t be able to do it.

You’ll be winging it.

How can you develop a solid study habit?

I’m going to breakdown what study is and how you can study in the most effective way to optimise learning. I’ll also share a simple way to combat procrastination and kick-start your study sessions.

What is study?

Study is where you spend time understanding ideas. It also involves cementing ideas into your memory.

Study is different from collecting information (e.g., downloading articles, buying books, and saving videos to watch later). Study involves taking that information, spending time trying to understand ideas, and making connections between different ideas.

Let’s be clear . . .

Study is different from working on homework and assignments.

Homework and assignments are relatively straightforward. The teacher tells you exactly what you need to do. If you’re not sure what to do, you can ask for clarification.

Study is not so clear cut.

Unless you have a private tutor, a friend, or teacher who spells out what you need to do in your study sessions (e.g., “Go test yourself with this flashcard deck tonight and then test yourself again in two days’ time”), no one is telling you what to study and how to do it. This is something you need to figure out for yourself.

The good news is there are simple things you can do to help you pinpoint what you need to study (more on this shortly).

What’s the point of studying?

You will forget most of what the teacher says in class unless you make an effort to retain it. This is why study is so important. Study is what embeds ideas into your memory.

In psychology, there’s a concept known as the Forgetting Curve.

Forgetting Curve

The idea is simple: information leaks out of your brain over time. But by studying, you can slow down the rate of forgetting and even interrupt it completely.

How we delude ourselves when it comes to learning

Most of us have unrealistic expectations when it comes to learning new ideas and skills.

A lot of students expect learning to be fast and easy like in the science fiction film The Matrix.

There’s a famous scene in The Matrix where Neo gets plugged into the ‘Knowledge Upload Machine’. A floppy disk with combat skills is inserted into the machine and Neo rapidly acquires all the skills of jujutsu.

Neo in the Knowledge Upload Machine

Many of us want instant results like Neo. If we can’t understand something straight away or nail the skill the first time, we give up.

What do we do instead?

We run to things that deliver instant gratification (e.g., TikTok, video games, and YouTube). These things bring us temporary relief from the negative feelings and discomfort that arise when we are faced with challenging work.

But they also take us further away from our goals.

Here’s the reality of study . . .

Study isn’t easy.
It takes work.
It takes time.

But if you can get yourself to sit down and do a little bit of study every day, you’ll see that over time all those study sessions will add up to something solid.

Breaking down study: A step-by-step process

It’s easy to fall into the trap of thinking of study as being one giant overwhelming task. This makes the work feel scary and extracts all the fun from the process.

When we see study as being overwhelming, we feel stressed and when we feel stressed about any task, we are more likely to procrastinate.

So, let’s break the process down into more concrete simple tasks to make it seem more manageable and less threatening.

Step 1: Prepare your environment

Before you sit down to study, set yourself up with the things you need to learn. Get out your pens, paper, notes, textbook, flashcards, a glass of water, post-it notes, noise blocking earmuffs/headphones, etc.

Is there anything that could distract you when you study?

Deal with distractions from the outset. Create a barrier between you and Big Tech (this way it will be hard to run to the fun stuff when things get tricky with your work).

The simplest and most powerful thing you can do is take your phone and place it away from your body in another room. Turn it off or put it on silent.

If there is any visual clutter in your space, collect it up in a box and put it in another room. Being surrounded by piles of clutter can increase your stress levels and make it hard to focus.

Setting yourself up is an important first step for several reasons:

1. It will help you get into a state of flow with your learning;
2. You’re warming your brain up and mentally preparing it to do the work; and
3. You’ll be less distracted which will allow you to learn more in less time.

Once you’ve set yourself up, this bring us to the next step . . .

Step 2: Pinpoint what you need to study

Select a subject and then ask yourself these simple questions:

1. What didn’t I understand in class today?
2. What topics were confusing?
3. Where are the gaps in my knowledge?

These questions can be difficult to answer several hours after a class, especially if you didn’t take any notes in class.

This is why it’s a good idea to scribble down on a post-it note anything you don’t understand in class. This post-it will help guide your study sessions later in the day.

If you can’t answer the above questions, here are some ways you can gain clarity on what you need to study:

• Check the unit content section of your syllabus. Focus on the content you have already covered in class. If any words are unfamiliar or confusing, that’s a clue you need to study those ideas. Why? Because you’re going to be assessed on this content at some point in the future.
• Test yourself with a practice test, past exam paper, or flashcards. Stumped by a question? There you go! That’s a sign you don’t understand this particular topic so well.

When you realise you’re a bit rusty on a concept or don’t understand something, don’t feel bad. Instead, write the concept on a post-it note and tell yourself “Good job!” You’ve just pinpointed something to study. You’re one step closer to getting a better understanding of the content.

Step 3: Choose your study strategy

You’ve figured out what you need to study. Now it’s time to decide on the best strategy to learn the content.

The strategy you select will depend on where you’re at on your learning journey and what you need to be able to do with the content.

I see learning as being made up of two distinct parts:

• Part 1: You first need to understand the information and make sense of it
• Part 2: You need to commit the information to memory so you can easily retrieve it when you need it (e.g., in a test or exam)

Doing part 1 well will help you with part 2 (remembering the information). But it won’t be enough to cement the ideas into your memory. You’ll need additional strategies for this.

Here are some ideas to help you with each part of your learning journey . . .

When you are trying to understand a topic

• Grab a sheet of A3 paper and draw out the ideas as you read
• Watch an animated video explaining the topic
• Ask for help from an expert (e.g., teacher), friend, or Google
• Access children’s books or graphic novels on the topic

When you need to remember information on a topic

• Do a practice test
• Teach a friend, a pet, or the wall
• Write or draw out as much as you can remember
• Record yourself explaining an idea

If you want to remember something, you need to practice remembering that information.

It’s okay to incorrectly recall the information but it’s critical that you find out what the right answer is immediately. If you do this, you won’t embed the incorrect information!

Steer clear of studying in the following ways:

• Passively rereading your books and notes
• Highlighting your notes
• Copying out your notes
• Summarising your notes or a chapter (this is worth doing in the early stages of learning something new but it’s not a good way to prepare for a test or exam).

These are what I call ‘Feel Good, Get Nowhere’ study strategies. They feel good to use because they’re easy. But they get you nowhere because they’re not very effective ways to learn.

Step 4: Embrace the pain and go!

We live in an environment that has trained us to seek out pleasure and immediate gratification. This makes sitting down to study incredibly difficult for a lot of people.

Study forces us to face up to the fact that we don’t know everything and/or we may suck at some things (at least to begin with).

This explains why you probably won’t feel comfortable when you first sit down to study. You’ll feel the urge to distract yourself. But resist the urge.

Sit with the discomfort. Don’t run from it. Push through it.

Use an electronic timer to time your study sessions (25 – 45 minutes). This way your brain knows there’s an end point and you won’t be stuck in the discomfort forever.

Step 5: Take a break

Take a study break

When the timer goes off, give yourself a break. These breaks will help you to mentally re-energise.

A recent study from the University of Sydney confirmed this. Researchers found taking a five-minute unstructured rest break improved students’ ability to focus and learn.

Force yourself to step away from your computer screen and go outside. Look up at the sky and some trees. If you can, add some movement into your breaks.

You are not a machine. In order to engage in quality study, you need to take regular breaks.

Recapping the process

We’ve just broken down study sessions into five simple steps:

Step 1: Prepare your environment
Step 2: Pinpoint what you need to study
Step 3: Choose your study strategy
Step 4: Embrace the pain and go!
Step 5: Take a break

Your first few study sessions will require a bit of willpower to carry out. But why would you want to rely on your willpower reserves all the time?

That’s far too draining.

This is where creating a study habit can help to streamline the process and conserve your mental energy.

How to create a study habit

Most of us have easy access to an abundance of endless entertainment options. There are many cues in our environment that remind us of the fun things we could be doing instead of study.

If you can establish a study habit, you eliminate all these options from your life for that part of your day.

Once you decide when and where you’re going to study, you’re no longer overwhelmed by all the choice. Your brain knows exactly what it needs to do.

Here are some examples of tiny study habits:

1. After I have a snack, I will take my phone and place it in another room (on silent).
2. After I finish dinner, I will take out my flashcards and place them on my desk.
3. After I unpack my bag, I will grab a post-it note and ask myself “What didn’t I understand in class today?” I will write down one thing.
4. After I have a shower, I will place my textbook on my desk.
5. After I hear a concept I don’t understand, I will write it down on a post-it note.
6. After I have pinpointed what I need to study, I will ask “Which strategy will I use to learn this?”
7. After I hear the timer go off, I will get up and go outside.

These study habits are tiny but that’s the whole point. When we are starting out, we keep the study behaviour small so it feels fun and easy for the brain.

Still feeling resistant to study? Let’s reframe it

“Study” can sound mighty grim. It can bring to mind images of staying up late into the night cramming. It can feel repetitive, dull, and pointless.

“Study” sounds like what your teachers and parents want you to do. It doesn’t sound like something you’d do for fun.

Frankly, the term “study” comes with a lot of baggage.

But that’s okay. There’s no reason why you need to use the word.

You can create a mind map or test yourself with a flashcard desk without calling it “study”. Just do the tasks you need to do to understand and remember the information. There’s no need to name the tasks as “study”.

If you do want to call it something, try using a fun and playful term that has no baggage. For example, you could frame study as doing bicep curls for your brain.

To sum up

Think about the things you are good and confident at doing now. What were you like when you first started? You probably weren’t great!

But you kept at it and over time, you got better. Your skills and confidence developed.

The same thing applies with study. You’re not going to be amazing at studying to begin with. You’re going to feel awkward and clumsy as you wrestle with new ideas. But cut yourself some slack.

Approach your study sessions as mini experiments. Go into them thinking, “Let’s test out this strategy and see how it goes”. If it doesn’t work, you can try again or try something different in your next study session.