Whilst their desks are piled high with papers and stuff, they insist that this doesn’t affect their productivity. I beg to differ.
Let me explain it this way . . .
Imagine that you need to have major surgery. You go to your local hospital, get wheeled into the operating theatre, only to find bandages covered in blood, dirty sheets and used syringes lying around all over the place.
The surgeon says to you:
“The room may look messy but trust me, everything is fine. Just relax!”
Would you be able to relax in such a messy surgery?
Would you feel confident in the surgeon’s ability to operate on you?
Probably not.
Let’s face it, there are clear benefits to being organised. Less clutter in your environment means less distractions, less stress and greater self control (all of which lead to greater productivity).
When you’re surrounded by clutter, your thinking is cluttered. You often don’t know where to start with your work. Your attention span is shorter. Things generally take longer to do.
In contrast, when things are relatively clean and organised, you may find that you get more done in less time. It’s easier for you to stay focused on the task at hand. You feel more in control of your work and life.
In light of these benefits, I created the mind map “Get organised: Creating a workspace that works” with the help of organisation expert Dawn O’Connor from Work in Order.
Below I elaborate briefly on each of the major ideas covered in the mind map.
Having papers scattered around your home and office in various locations is a recipe for stress and procrastination. A good filing system is critical in the age of information overload.
So, what constitutes a good filing system?
David Allen (author of the best seller “How to Get Things Done”) states:
“You need to feel comfortable storing even a single piece of paper that you might want to refer to later, and your system must be informal and accessible enough that it’s a snap to file it away in your alphabetized general reference system, right at hand where you work”.
Here is a straight forward filing system that you can easily implement (based on David Allen’s work). There are three essential parts to this system:
1) Bins;
2) General reference files and project files; and
3) A someday maybe file.
Now let’s take a deeper dive into each part:
1) The recycling bin and rubbish bin: If you don’t need it (i.e., it provides no reference value), toss it out. If you can recycle it, that’s even better!
2) Specific project files: These are files that contain information on current projects that you’re working on. For example, I have a project file for my next book and another file for my tax.
General reference file: A general reference filing system contains anything you find interesting and want to keep and that doesn’t go into your specific project folders. I have a general reference file for information on various study skills/learning techniques and several files of interesting articles that relate to my PhD project.
3) Someday maybe file: A someday maybe file is for projects that you may want to do some day, but not right now. For instance, you could have a list of books you might want to read, projects you may want to start working on in the near future, and courses you might want to take at some point.
Sufficient storage space allows you to reduce visual clutter in your environment so you can stay focused on the task at hand.
Shelves that store your reference materials should be ideally within arms reach from your desk. Organisation consultant Julie Morgenstern states:
“The most common mistake I see in most offices is locating the file cabinet too far away from the desk. That’s why papers pile up on the desktop. If it’s inconvenient to file, you won’t”.
Your desk
This is where you’re going to be doing most (if not all) of your work, so it’s important to set it up right. David Allen says:
“If your space is properly set up and streamlined, it can reduce your unconscious resistance to dealing with your stuff and even make it attractive for you to sit down and crank through your input and your work”.
You need to be strict about removing clutter from your desk. Some organisation experts argue the only things you really need on your desk are an in-tray and computer. A pad of paper and pen are okay too. Everything else should be stored away for when you need it. I can’t say that I strictly follow this advice, but I have noticed keeping clutter at bay does help me to focus better.
Visuals to inform and inspire
You want to be psychologically drawn to your workspace (not repelled by it), so this is where one or two inspiring visuals such some art work or a meaningful image can help to inject life and beauty into your space. Other things you may want to include are:
A white board: For brainstorming ideas and doing a “brain dump” before you launch into the day.
Pin up boards and yearly wall planners: These help to remind you about important upcoming events and deadlines. They also can create a sense of urgency and give you a big picture overview of what is going on for the week, month, and year.
Minimise distractions
Distractions and stress are your worst enemies when you work and study. Headphones can be used to block out unwanted noise and help you stay focused.
Similarly, making sure the room is not too hot or cold and is well lit will help you to work more effectively and get into a state of flow.
Any clutter on your desk is also likely to distract you, so get rid of it (e.g., pop it in a box to deal with later).
Assign a home for everything
Do you waste time looking for things? This used to be the story of my life (“Where did I put my keys?” and “Where’s my phone?”).
It doesn’t have to be this way. There is a better way. Label boxes and files so there are no mysteries as to what their contents are. To keep things looking nice and neat, I recommend investing in a labeling machine.
Many of us are overwhelmed and weighed down by stuff. One way to regain a sense of control is to work in 10 minute decluttering power boosts. Grab a timer, set it for 10 minutes and start de-cluttering an area of your study space (tossing and filing away your things). Ten minutes may not seem like much, but over time, it adds up.
You can use your 10 minutes to review your files and folders and toss out papers that you no longer need. Not only does this mean that your system stays current, but it creates space for new ideas and projects.
It’s also a good idea every three months or so to set aside one to two days to devote to a bigger decluttering session. Put on some music and grab yourself three cardboard boxes (one for things you will donate/give away, one for papers to recycle, and one for rubbish) and let the decluttering process begin!
After reading all of this, you may be thinking . . .
“This is all great but where do I start?”
My advice is this: just get started. Anywhere. Doesn’t matter where. You may first choose to tackle your stationary draw, your pin up board or a file you haven’t touched in several years.
If you’re really stuck, Dawn O’Connor from Work in Order advises people to start with their desks. She says:
“Toss what you don’t need. Be diligent. If you are not ready to let it go, note the date on it and make a task to check it again in 3 weeks (or a suitable date). If you have not looked at it again or not needed it, let it go”.
By taking on the advice and techniques presented here, I hope that you will find greater clarity, focus, and peace of mind.
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When you feel slightly bored, do you feel a reflexive, gravitational pull to check your phone?
If you spend hours each day clicking, scrolling, and posting, I want you to know that it’s not your fault.
It’s not that your weak willed, lacking discipline, or a lazy person.
It’s none of these things.
It’s no mystery or secret why so many people waste so much time on social media. Like a poker machine, these platforms are designed to be highly addictive.
Apps like TikTok, Instagram, Facebook, SnapChat, X (formerly Twitter) and YouTube contain persuasive design features that hijack your most valuable and precious resources: your time, energy, and attention.
Because the more time we spend on their apps, the more data they can extract and sell for social influence.
The business model of Big Tech companies is simple: Keep people glued to their platforms for as many hours a day as possible.
In other words, your time and attention equal massive profits for these companies.
In his excellent book The Anxious Generation, social psychologist Dr Jonathan Haidt presents data showing teens aged 13-18 spend an average of six to eight hours every day on social media apps. That’s close to 50 hours a week.
Dr Haidt notes that this is just the time spent on the app. It doesn’t factor in the time spent thinking about social media while they multitask in the real world.
So, that’s 50+ hours that could have been spent outside in nature, learning a language, working a part-time (or full-time) job, making art, cooking, exercising, getting more sleep, and hanging out with friends.
Let’s also not forget that these apps intervere with and harm our wellbeing and ability to think and learn.
The multi-tasking that takes place as we engage with these apps throughout the day drains our brainpower, weakens our memory, and makes us tense and anxious.
The social comparisons we engage in on these platforms also warps our perception of reality and leaves us feeling like we’re not enough.
So, here’s something to consider . . .
It’s possible, and I’m going to show you how.
I recently discovered a simple tool that helps people stop mindlessly consuming social media and other addictive apps.
It’s an app called one sec.
one sec is a self-nudging tool that helps you to create barriers to Big Tech that align with your goals and values.
As you open up an addictive app, one sec intervenes by creating a 10-second delay in opening the app.
one sec creates the little bit of friction needed to make you pause and reconsider your behaviour.
After the delay, one sec presents you with a choice: Do you want to proceed with opening up the target app (e.g., TikTok)? Or close the app and do something else?
The creators of one sec explain it works by utilising three intervention strategies:
It’s important to highlight that you’re in control of the whole experience. You specify what apps you want one sec to target. You can also modify the time delay (making it shorter or longer) and change the deliberate messaging.
Or is it just another gimmicky product that fails to change your behaviour in a significant way?
I’ve been experimenting with this app for the last month, and I’m pleased to say it’s working for me!
Even though I don’t have social media and the wicked algorithms that come with them, I recently noticed that I was spending far too much time in group chats.
one sec has helped me be more intentional and deliberate with how I engage with these chat groups.
Instead of mindlessly checking these apps whenever I have time to kill, I now have dedicated periods when I engage with them. I’m following Dr Faye Begeti’s advice when she recommends in her book The Phone Fix to “Set a finite number of times for checking social media, condensing a large number of short checks into defined, longer ones.”
This is what one sec has helped me to do, and as a result, my focus and well-being have improved. I feel calmer. My days feel longer and less frenetic.
But I realise I’m a sample size of one. Plus, I’m highly motivated to reduce my time on addictive apps.
The short answer is yes.
This research study found the app one sec helped people to significantly decrease their social media consumption.
In this study, 280 participants used the one sec app for a six-week period. Here’s what the researchers found:
36% of the time participants attempted to open a target app, they chose to close the app using one sec (i.e., they did not proceed with using the target app).
Over time, participants also opened the target apps less.
Opening problematic apps less or choosing to close problematic apps before engaging with them is actually a really big deal. Here’s why . . .
Less engagement with these addictive apps means less hits of dopamine.
Every quick and easy hit of dopamine you get from social media leads you to crave more stimulation from these apps. Before you know it, you’re in a full blown dopamine driven feedback loop.
Whenever I’m stuck in a dopamine loop, I’m not #livingmybestlife. Far from it! I feel overstimulated, chaotic, and jittery. Here’s why . . .
In his book How to Calm Your Mind, Chris Bailey explains that the brain networks for dopamine and calm are anti-correlated.
What does this mean?
It means when the dopamine network is activated, the calm network isn’t.
Imagine every time you mindlessly reach for your phone to check social media, you’re moving further and further away from a state of calm.
This may explain why participants in the one sec study reported experiencing increased satisfaction and happiness after decreasing their consumption of problematic apps.
The main intervention features (i.e., the time delay and option to not proceed with the target app) will help you decrease your consumption of addictive apps.
But there are many other features available with this app.
As you explore the additional features, it’s easy to feel overwhelmed. There’s a lot of extra bells and whistles. For example, there is the “Don’t get lost” notifications (i.e., scheduled reminders to close the target app when you are using it) and website blocking.
But like a lot of things in life, more features don’t necessarily result in a better user experience.
Ultimately, I decided to follow BJ Fogg’s behaviour design principle of ‘Simplicity changes behaviour’. I stuck with using just the basic features of this app.
I knew if I overcomplicated the app, I probably wouldn’t use it.
All that being said, there were two additional features I incorporated:
I use the strict block feature every day. To be clear, the strict block feature is not to be confused with the basic block feature. What’s the difference?
If you select a basic block, you’re not really blocking yourself from the app. But there’s a barrier in place. If you try to open the target app, it brings up the following message:
“Be honest with yourself. Do you really want to stop this block?”
Whereas a strict block is a genuine bona fide block. You cannot use your target apps until the block is over.
If you have developed a mindless habit of reaching for your phone and checking certain apps, you need a strict block in place until your brain has had a chance to recalibrate itself.
Here is the tiny habit I created to give my brain a chance to rewire to lower hit of dopamine from my smartphone:
After I pick up my phone in the morning, I will open one sec and press strict block for six hours.
Activating a strict block means I’m in charge for the first six hours of my day (and the addictive apps are not running the show). This sets the tone for the day and puts me in proactive mode rather than chasing quick hits of dopamine. It also helps me stay calm and grounded.
A word of warning:
Even when you feel like you have regained control over your target apps, you must remain vigilant. It’s super easy to get drawn back into a dopamine-driven feedback loop.
The journal prompt is simple and effective. Before accessing the target apps, I am prompted to write about what I have done and what I feel grateful for.
I write 25 words before proceeding to the target app. This gives me a moment to reflect, which is always a worthwhile practice.
There is a free version of one sec you can use, but it limits you to applying one sec to only one target app.
If you have multiple addictive apps on your phone (as most of us do), I recommend the paid version to unlock all the features.
It costs $25AUD for the year, which is value for money if you ask me. The app has already paid for itself in terms of the time, energy, and attention I’ve reclaimed.
I should mention that I had trouble initially installing one sec and getting it to work on the target apps. The process was a little finicky, and I nearly gave up after 20 minutes of trying to figure out how to get the app to work.
You can find similar intervention apps that are free and easier to install, such as ScreenZen. ScreenZen appears to be based on similar mechanisms (i.e., introducing a time delay and friction to the target app).
My brother recently started using ScreenZen to help combat his mindless habit of scrolling through social media. When I asked for his thoughts on this self-nudging app, he said, “It’s annoying.” But then he quickly added, “But that’s the point. It’s annoying, and that’s why you use the apps less.”
Another great feature of ScreenZen is that after spending seven minutes on the target app, it puts a stopping mechanism in place by prompting you to think about if you want to keep using the app.
I don’t think anyone consciously sets a goal to spend 20, 30, or 50+ hours a week on social media. But if you don’t have strategies to combat the addictive apps on your phone, one thing is certain: Big Tech companies will hijack your time, energy, and attention.
As Michael Harris states in his book The End of Absence:
“Never forget that you live in an ecosystem designed to disrupt you, and it will take you for a ride if you let it.”
So, don’t be taken for a ride. You can easily access self-nudging tools, such as one sec and ScreenZen, to help you defend your time, energy, and attention.
Think of the things you’ve always wanted to do but tell yourself, “I don’t have the time. I’m too busy”. What if you could reclaim a significant chunk of time to do those things today? Would it be worth taking a chance on a self-nudging app?
You’ve got nothing to lose except potentially $25.
I encourage you to test out one of these apps to protect your most precious resources (i.e., your time, energy, and attention).
Note: In case you’re wondering, I have not been paid or sponsored by one sec to write this article.
But how much time do you actually have?
It’s hard to get a sense just by thinking “My exam is in three weeks.” After all, three weeks sounds like plenty of time, right?
Don’t be fooled. This is your brain playing tricks on you.
No one ever has a full three weeks (504 hours) to prepare for an exam. Thrown into the mix is time for sleep, getting ready for school or work, working on assignments, socialising with friends and family, etc. Plus, you usually have more than one exam to study for.
But we can forget this. And when we do, we end up procrastinating with our work and it piles up for our future selves to deal with.
What’s missing is that your brain needs clear visual feedback. It needs to have a sense of the big picture (i.e., all your commitments laid out in front of it).
By using a year-at-a-glance calendar.
Earlier this year, I printed out a massive year-at-a-glance calendar (A0 size).
I scheduled all my upcoming presentations, holidays, important events (e.g., birthdays), deadlines, etc., onto the calendar and placed it in a prime position where I couldn’t miss it.
This calendar has made all the difference. It grounds me in reality, helps me feel more in control of my schedule, and gives me clear visual feedback. It also makes me think twice before I agree to take on a new project.
In the past, whenever I’ve said yes to a new opportunity, I haven’t always been grounded in reality. Too many times, I’ve been unintentionally cruel to future Jane.
Let me explain . . .
Back in 2016, I was on the home stretch with my PhD. The path forward was clear. After years of struggling with my PhD, the end was in sight. I was on track to hand in my thesis in a few months’ time.
But then something happened that threw me off course (well, erm, I threw myself off course).
I was asked by a company to run a series of workshops. Without even thinking, I said “Yes! I’d love to!”. It seemed like a great opportunity. One that was too good to pass up.
When I shared the news with my PhD supervisor, she seemed to think differently. Her face said it all: a mixture of concern and confusion.
“Why did you say yes to this? Do you need the money? What about your PhD? You’re so close to finishing”, she said.
The truth was I didn’t need the money. I said yes because without having my other commitments staring me in the face, I had all the time in the world. I was engaging in magical (delusional) thinking. I fantasised about having superhuman capabilities and being able to do it all.
I was wrong. There were only so many hours in the day, and something had to give.
To cut a long story short, pretty quickly the magical thinking wore off, and I regretted taking on the job. I had burdened my future self with a ridiculous amount of work and unnecessary stress.
But worst of all, I had delayed handing in my thesis by several months. A few months might not sound like much in the big scheme of things. But when you’ve been plugging away at a PhD for seven years, every month becomes precious. I risked losing momentum.
If I could teleport back in time and place a year-at-a-glance calendar in my office space, I like to think that I would have prioritised my PhD over the shiny new opportunity.
I recently finished reading an excellent book called ‘The Extended Mind: The Power of Thinking Outside the Brain’ by Annie Murphy-Paul.
In this book, Annie explores nine principles for expanding our intelligence (note: these principles are not taught in schools). She argues that instead of pushing our brains to work harder and harder, we can use our bodies, relationships, and surrounding environment to boost our cognitive abilities.
In the chapter called “Thinking with the Space of Ideas”, she writes:
“Whenever possible, we should offload information, externalize it, move it out of our heads and into the world. It relieves us of the burden of keeping a host of details “in the mind,” thereby freeing up mental resources for more demanding tasks like problem solving and idea generation.”
After reading this book, I understood why a year-at-a-glance calendar can be such a powerful tool. Seeing all your projects and commitments in one glance allows you to think smarter and more strategically.
These calendars also help to orient you in time. You can see how much time you have between now and doing the things you need to do.
Your projects and deadlines stare back at you every day. There’s no escaping them.
Seeing your life in this way also helps you to plan and pinpoint busy periods.
Here’s an example . . .
This month, I have more presentations scheduled than usual. This means I need to manage my energy levels, prioritise sleep, and eat healthily.
But a quick glance at my calendar tells me I have a few ‘free’ days before all these talks begin. I can use this time to cook a few meals to pop in the fridge and freezer to make life a little easier during this busier period.
One of the worst things I can do when I get busy is order takeaway food and sacrifice sleep to work. I refuse to do it as it always backfires. If I’m functioning at half capacity, my talks and work will suffer.
These calendars can also provide useful information to help you manage your energy levels, reduce ridiculous workloads, and avoid burnout.
Earlier this year, there was a week when I delivered more talks than usual. During this week, I found myself taking 15-minute power naps between talks to recharge before the next one. Even with all these power naps, by the end of the week, I felt tired. I drew a tired little emoji face on my calendar to represent this.
That tired emoji face is a constant reminder: you have mental and physical limits. Don’t overdo it.
It’s important to find a calendar that is both aesthetically pleasing and functional for you. This means you probably can’t just go to the shops and pick something off the shelf.
You could order a hard copy calendar online, but when the year is already well underway who wants to potentially wait weeks for their calendar to arrive in the mail?
You can purchase a digital download online and take it to your local print shop on a USB stick. Some templates display the month as a long list of days; whereas other calendars group the month into weeks, with each week on a separate line (see examples below).
Alternatively, you could buy a monthly calendar, cut it up, and stick it together.
One of my friends suggested I try doing this. I gave it a shot, but my calendar looked like a failed arts and crafts project (with messy bits of tape plastered everywhere). Plus, the boxes were too small and cramped my style.
After some trial and error, I purchased a digital download from Etsy for $20AUD and printed it A0 size for $10AUD. All up, my calendar cost me $30AUD – money that was well spent.
The bottom line is you have to figure out what works for you and how much you’re willing to spend.
• Write on the calendar when all your exams, appointments, special events, and major projects will take place.
• If you don’t yet know the specific dates of each exam, note the week they begin and assume the worst-case scenario (your exams will be sooner rather than later).
• Consider laminating your calendar so you can use whiteboard markers on it.
• If laminating is too expensive, use sticky notes and washi tape instead.
• You can mount your calendar on core-flute material or foam board to give it a sturdier structure.
• Resist the urge to put every detail on your calendar. Focus on the big project deadlines, appointments, exams, etc. The details for what and when you work on each project can go into your weekly planner and/or on your to-do list.
• If you have the wall space, consider printing your calendar A0 size (841mm x 1189mm). You want plenty of space to write in each box.
In our noisy world where we are bombarded with endless opportunities, many of us would benefit from embracing analog tools like the year-at-a-glance calendar. These calendars help to ground us in reality and focus our minds on what matters.
If you have a lot going on in your world and find yourself saying “Yes!” to every shiny new opportunity that comes your way, do yourself a favour and create a year-at-a-glance calendar. Having your commitments stare you in the face every day is a simple but powerful way to live with greater focus and intentionality.
I recently watched a video of Gordan Ramsey cooking a ‘curry in a hurry’ (a butter chicken dish).
I was spellbound by the way Ramsey seamlessly cooked this dish. He was in flow and fully focused on the task of cooking the butter chicken.
What allowed him to whip up this dish plus a serving of rice in under 15 minutes?
Being organised helped a lot. Before he started cooking, chef Ramsey had all the ingredients and cooking utensils out on the bench, ready to go.
In chef’s speak, he had prepared the mise en place.
Mise en place is a culinary skill that can help us to study and work more efficiently. In this article, I explore this concept and how you can apply it to your life to help you stay calm, focused, and in control of your studies.
The mise en place is a French term that translates to “putting in place”. It means a place for everything and everything in its place.
Everything the chef needs is within arm’s reach. When it’s time to start cooking the dish, the chef knows where everything is. This allows the chef to focus on cooking the dish and stay calm and grounded under pressure.
In the book Kitchen Operations (a textbook for hospitality students and apprentice chefs), the authors write about the importance of being organised in the kitchen. They state:
“The ability to work in an organised manner is possibly the most important quality that anyone working in the preparation and service of food can demonstrate. You must develop this ability to complete the expected workload in the time available. Failure to be methodical in your approach will reduce efficiency and will lead to feelings of stress and frustration.”
The mise en place helps the chef avoid unnecessary stress and frustration.
Imagine the following scenario . . .
A chef starts cooking a pasta sauce.
The chef realises 10 minutes in that he is missing a key ingredient (tins of tomatoes).
The chef has to run to the shops to buy the tomatoes.
Chefs can’t afford to have that happen. They are time-pressured. They need to get meals out quickly to hungry customers.
The mise en place helps chefs avoid stressful situations like this. It can also help you decrease unnecessary stress, drama, and frustration associated with homework and study.
Before starting your work, set yourself up with everything you need to complete the task.
Think of this as the study desk mise en place. Ideally, you want to have a dedicated study space where everything is already set up. This saves you time, as you don’t have to set things up and pack things away after each study session.
But your desk isn’t the only space you can set up and prepare. In the world of study, you have other spaces you need to manage (e.g., a computer, school bag, pencil case, and locker). With each of these spaces, you need to ask:
“What items do I need in this space for my work to flow smoothly?”
It also helps to ask:
“What items don’t I want in this space?”
Just like a chef doesn’t want cockroaches, cats, and rats running around the kitchen and restaurant (or a visit from the local health inspector), there are things you want to keep out of your study space.
Remove anything that throws you off your game (i.e., makes you feel bad, distracted, overwhelmed, and upset) from your study space.
Here’s my list of things I want to keep out of my study space:
• My smartphone
• Long to-do lists
• Visual clutter
The point is to remove any friction points from your environment (anything that will slow you down and make it difficult to do your work).
The mental mise en place cannot be overlooked. This is the mental preparation part of the study process.
Ask yourself:
What must I do to mentally prepare myself for deep work/study?
Most of us can’t just scroll on our social media feed for an hour and launch straight into doing focused study. We need to get into the right headspace.
To be clear, I don’t mean you need to feel motivated, inspired, or in the right mood to study. Too often, we wait for motivation to strike, and it never comes. However, it certainly helps to be calm, focused, and grounded.
My mental preparation for the workday starts the evening before. Too many late nights have taught me that to wake up feeling calm and grounded, I need to go to bed at a reasonable hour.
When I wake up, I protect this mental calm by:
• Going for a walk or lifting heavy weights
• Doing a mini meditation (usually 3-5 minutes)
• Eating a healthy breakfast
• Avoiding checking my email and touching my computer first thing
• Journaling or mind mapping with pen and paper
I stay away from screens for as long as possible. This is essential for cultivating a calm mental state where I feel proactive and in control of my day.
I know I’m in trouble if I skip too many of the things on the list and start the day by checking my email. It becomes much more challenging to focus and get things done.
What is a pest of the mind?
It is anything that overstimulates the mind and leaves one feeling frenzied, scattered, and/or jangled.
Here’s the thing about learning information at a deep level: it requires you to slow down. You cannot rush it, like a 15-minute butter chicken dish.
But we engage with people, places, and things on a daily basis that speed up our thinking. In this overstimulated, wired mental state, learning feels like a hard slog.
Here’s a tip: start to notice the things that leave you feeling overstimulated. It can be incredibly liberating to cut back on these things or eliminate them completely from your life.
I am constantly tweaking my workspace and experimenting with different tools to help me click into a state of flow with my work. Here are some tools that I’m currently enjoying having as part of my study mise en place:
Technically, this is a gaming device that allows gamers who stream to switch scenes, adjust audio, etc at the tap of a button. I’m not a gamer, but I use my Stream deck to get started with various tasks and projects I feel resistance towards.
Instead of thinking, “Where is this file located? How do I get to it?” I tap a button on the Stream deck and it opens the file up. I tap another button, and it opens an application I frequently use.
No more frustrating clicking through numerous folders trying to find the document I need! The Stream deck helps to remove a big mental barrier and kick-start the work process with ease.
Stream decks aren’t cheap but if you can find one secondhand or on special like I did, they are well worth it.
Staying hydrated is super important. I fill a big jug with water every morning and place it on my desk with a glass. If water is within arm’s reach and I can see it, I find myself taking regular sips throughout the day.
I used nasty, cheap pens for years. Being a sucker for free stuff, I collected free pens at career expos and university open days. Without even realising it, these pens caused me a great deal of frustration and irritation.
These days, when it comes to pens, I don’t mess around with junk. There’s one pen I love using: the uniball signo (0.7). It’s a gel pen (you can find them at Officeworks). Writing with this pen is an absolute pleasure.
As Kevin Kelly says:
“Take note if you find yourself wondering “Where is my good knife?” or “Where is my good pen?” That means you have bad ones. Get rid of those.”
It’s super handy to have a notepad to jot down ideas and random thoughts as they arise. I recently discovered Rhodia notepads (a recommendation by The Pen Addict, Brad Dowdy). Writing on this paper feels like writing on butter!
Whenever I notice I’m procrastinating, I’ll set my timer for 10 minutes and say, “All I need to do is 10 minutes on this task. That’s all. Just 10 minutes”. I set the timer and away I go.
Other times, when my workspace looks like a mess, I’ll set a timer for 3 minutes and spend that time getting things back in order.
My planner tells me what to do and when to do it. For the last 6 weeks, I have been experimenting with Cal Newport’s time blocking method (planning my day in hourly blocks). It sounds torturous, but it’s strangely liberating.
When I open my planner, I can see what is happening for the week, but I don’t have a sense of the bigger picture. This is why I printed out a massive (A0 size) year-in-a-glance planner to schedule all my presentations, holiday breaks, special events, etc.
Having this calendar makes me feel more in control of my life. I can see when I have busy periods of presenting and when I need to balance those periods with extra rest time to sustain myself. I can also see events and deadlines relatively to where I am now.
These are just a few things I love having in my study/work mise en place. But we’re all different, so you need to figure out what works best for you.
When I recently asked a group of high school students what items they would need in their study mise en place, here’s what they came up with:
• Snacks
• Phone
• Pencil case
• Squishmallows
The first three suggestions didn’t surprise me, but the squishmallows sure did (the students were shocked that I’d never heard of a squishmallow before). I had to google them (they are soft toys).
But I get it.
A squishmallow is fun.
It’s comforting.
It makes you feel good.
If something makes you feel good, go put it on your desk. Because if you feel good, it will be easier to think and learn.
The mise en place is a skill that can help all of us (not just chefs) focus on the task at hand. The point is you need to make your study mise en place work for you. You need to find the combination of ingredients that hits the spot.
Like a top chef has their favourite chopping knife, you’ll have your favourite pen. Spend some time experimenting with various tools and different work setups. By creating a more streamlined and organised study space, you’ll get that time back. Plus, you’ll find it’s much easier to get going and keep going with your work.
Dr Jane Genovese delivers interactive and engaging study skills sessions for Australian secondary schools. She has worked with thousands of secondary students, parents, teachers and lifelong learners over the past 15 years.
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