The Ultimate Back to School List: 30 Essential Tools to Give You the Edge

Cutting edge tools for school

There is a good chance your back to school list doesn’t state a blender, whiteboard or crazy Japanese post-it notes.

But I’m suggesting that you seriously consider adding these items to your back to school list.

Why?

Because they will make you feel good. They’ll help you to have more fun with your studies.

Because let’s face it, when you’re having fun and feeling good, chances are you’ll be learning more than someone who is hangry, grumpy or in a stinker of a mood.

It’s your call. Your choice. Because you do have a choice when it comes to what you do and how you feel.

The tools

I’ve grouped the tools into five categories:

1. Work tools
2. Productivity tools
3. Self care tools
4. Peace of mind tools
5. Advanced level tools

If you were going to invest in only five tools, these would be my top five picks:

Tools #1, #10, #14, #17 and #19.

So here is my list of tools …

Work tools

Work tools

1. A good pen

Yes I know you’ve probably got pens on your back to school list. But I’m not just talking about any old pen here. I’m talking about a good quality pen.

Don’t use a cheap pen that makes you angry. Make the writing process as pleasurable as possible by investing in a pen that feels good in your hand.

2. A notebook

Sometimes you need to get away from screens and the world of distractions that come with them. Work with pens and paper.

3. Coloured pens

Struggling to study a boring topic? Then take out some coloured pens. A few colours on the page can keep your brain engaged for much longer. They’ll also help you to create solid mind maps.

4. Post-it notes

I’m a little obsessed with post-it notes, especially crazy, colourful ones from Japan. With these fun little tabs, you can tag key ideas and write yourself reminders.

5. Comfortable shoes and socks

I have a rule: if I have to use something for more than an hour a day, then I always buy the best quality that I can afford.

Don’t go cheap with your shoes and socks. Buy the most comfortable shoes and socks that you can afford. When your feet feel good, you feel good.

6. A workspace that works for you

Okay, technically this is not one specific tool. It’s a combination of tools. If you don’t have a desk, go get one. Consider getting a standing desk (tool #27).

Your environment affects how you feel. Since you’re going to be spending a fair chunk of time studying, you might as well enjoy being in your workspace. Adjust the decor (e.g. tools #9, #12 and #18), lighting and sounds to suit your needs.

7. A book on a topic that interests you

Become a member of your local library (it’s free) and take out a book that interests you on a topic that is completely unrelated to your school subjects (e.g. Greek mythology, activism, quantum physics).

If you’re feeling bogged down and lost in your schoolwork, pick up this book for a bit of relief. This book is a reminder that learning can be fun.

Productivity tools

Productivity tools

8. A basket or box for your phone

If you want to improve your focus by 100% when you study, implement one simple strategy: don’t have your phone next to you.

Place your phone in a box or basket in another room. Out of sight is out of mind. Your phone is out of bounds until you finish doing what you need to do.

9. Yearly wall planner

Have a tendency to leave your work until the last minute? Underestimate how long you have to complete certain tasks? This is where a yearly wall planner comes in handy.

In one glance you can see what is coming up. You can pinpoint busy periods and prepare yourself. I look at intense periods and say “Let’s do a little prep work now to make it less stressful in the future”.

10. Headphones or noise blocking ear muffs

These have special powers:

Power #1: They signal to others “I’m busy working! Leave me alone!”*
Power #2: You can listen to music to help you relax and concentrate.
Power #3: They block out external noise and help you to stay focused.

Check out this article on Whirlpool for headphone recommendations at different price points.

*Note: This power only works if you don’t wear them all the time.

11. An Internet blocker app

Most people spend between 6-12 hours a week on social media. Think about what else you could be doing with that time?

Internet blocker apps like Freedom can help you regain control of technology. You can set it up to automatically lock you out of social media at set times or you can activate it before you start a study session (tip: I recommend automating your blocker app).

12. Whiteboard and markers

When you’re stuck on a problem or need to plan a project, whiteboards are your friend. The whiteboard is a fabulous tool for getting everything out of your head and capturing ideas. This is why I have whiteboards and markers in multiple locations in my house.

13. An electronic timer

An electronic timer can help you stay on task, track how long you’ve been working for and ensure your 5 minute break doesn’t turn into a 2 hour break.

Wondering why you can’t just use the timer on your phone? See tool #8.

14. Reusable drink bottle

Drinking water helps you to stay focused, alert and mentally sharp. But most of us don’t drink enough water. If you have a reusable drink bottle within arms reach, you’re more likely to drink from it. It’s as simple as that.

Self care tools

Self care tools

15. Containers for snacks

Healthy snacks help you get through the day (click here for snack ideas). They fill you up so you’re less likely to binge on junk food. Invest in some good containers to carry your snacks in. I like containers with multiple compartments that can slide easily into my bag.

16. Power nap mask

Napping isn’t just for kids. Research shows a short 15-30 minute nap can increase your ability to focus, lift your mood, improve your performance and decreases stress levels.

Sure, you can nap without an eye mask but I find a good light blocking eye mask makes the world of difference to the quality of my naps (see my review of various light blockers here). A low cost alternative is a scarf or a large, clean sock.

17. Old school alarm clock

If you’re waking up throughout the night to check your phone, then you’re probably not getting good, restorative sleep.

When you sleep next to your phone, it’s like having a bucket of hot chips or a giant doughnut right next to you. It’s hard to resist.

So don’t rely on your willpower reserves. Remove your phone and any other tempting devices from your bedroom. Start using an old fashioned alarm clock.

18. Indoor plants

A simple pot plant can beautify your study space and mop up any nasty chemicals in your home. Good indoor plants include Mother in Laws Tongue, Areca Palm and Money Plant.

19. A blender

Smoothies are the easiest way to eat more plants and fuel your brain with the nutrients it needs to learn. Throw some basic ingredients in a blender (e.g. banana, plant-based milk, berries, spinach, almonds, cacao and flaxseed), press a button and you’re done!

20. Fruit bowl

If fruit is tucked away at the back of your fridge, chances are you’ll forget about it. So here’s a tip from environmental design 101: invest in a funky fruit bowl and put some fruit in it close to your desk. You’ll be more likely to reach for a banana or peach instead of a packet of chips.

21. A good supportive pillow

If your pillow is flat like a pancake (i.e. it is no longer supporting your head or neck), you need to spend some time in a bedding store. Go test out the different pillows on offer. Do not rush this process. I repeat: Do not rush this process. Take as long as you need. Even consider taking a power nap in the store (see tool #16).

A word of warning: The most expensive pillow isn’t necessarily the best one to buy. Go with what feels good for you.

22. Dark chocolate

Keep a stash of dark chocolate in your pantry (80% or more cacao content). One square of dark chocolate can lift your mood and boost your brainpower. But if you’re not keen on dark chocolate, then try …

23. Berries

You want to put these in your blender when you’re making a smoothie or just eat them by the handful. Packed full of flavonoids, berries are fantastic for your brain and learning. I try to eat a cup of them every day (either fresh or frozen). Read more about the brain boosting benefits of berries here.

Peace of mind tools

Peace of mind tools

24. Backup device

Hard drives die. Laptops get stolen. Spend 5 minutes every week backing up your work. Avoid the possibility of losing all your work and having a massive panic attack. Trust me on this. Just do it.

25. Worry pad

Worrying about something doesn’t actually make it better. It won’t make the problem magically disappear. Worrying just makes you feel bad.

So try this: Dump your worries into a notepad. Set a time later in the day to look over your worries (Worry o’clock). At Worry o’clock you can brainstorm actions you can take to alleviate your anxiety.

26. Gratitude journal

Research shows people who practice gratitude on a regular basis are more open and receptive to learning, do more physical exercise and have better psychological wellbeing.

This is why I recommend keeping a gratitude journal. I use The 5 Minute Journal. But a cheap $1 notebook will do the job for jotting down your daily blessings.

You don’t need anything fancy. But you do need to be consistent with your practice to experience the benefits.

Advanced level tools

Advanced level tools

27. Standing desk

I know these aren’t cheap but they are totally worth it.

One study found that if you simply stand at a desk for 3-4 hours per day instead of sit for a year, you’ll burn the same amount of calories as running 10 marathons.

I’ve been using a standing desk for several years now. I have to say I feel more alert, focused and energised when I’m working on my feet. And an extra bonus is my posture has improved, too!

You can read more about how I cultivated the habit of standing when I work here.

28. Fitness tracker

A fitness tracker can give you a good dose of reality. It can tell you, “Hey! You’re not moving enough buddy! Get off your butt and move it!” Thought you were doing 10,000+ steps but it turns out you’re only doing 2,500? The data can help you course correct.

29. Complice

This is a fantastic online tool for setting your daily intentions/goals, helping you stay on track and review your day/month. My output has at least doubled since using it.

30. Lights spreadsheet

Another great system that helps you track behaviours you want to turn into habits and keep yourself accountable. It’s free to download but like any tool, you need to be disciplined enough to look at it and use it everyday.

To sum up

Don’t have all of these items? No problem! Start by gathering what you’ve already got. Then see what you can get for free off your local Buy Nothing New Group (e.g. fitness tracker, blender and desk). You can also check out Gumtree for some bargains. Slowly build your toolkit.

All of these tools are designed to make micro-improvements in various areas of your life. And you’ll be surprised how a few simple improvements can make a big difference to the quality of your study experience.

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Do you get distracted or feel restless when you’re trying to study?

If so, you may want to try using an active workstation.

Active workstations (e.g., sit-stand desks, treadmill desks, and spin desks) allow you to incorporate physical movement into normally sedentary study/work tasks.

Research shows combining study with movement can boost your brainpower (e.g., improve your ability to focus and engage in complex cognitive tasks), decreases stress, and make it easier for you to learn.

In this article, I’ll share why it’s a good idea to incorporate some movement into your study sessions. I’ll also take you on a tour of my workspace to show you how I’ve set up my environment to support this habit.

What’s the problem with sitting?

Some people say “Sitting is the new smoking”.

Whilst sitting isn’t as bad as smoking, research shows being sedentary can shorten your life expectancy and lead to chronic diseases.

In the famous double decker bus study, researchers compared the health of inactive bus drivers who sat for most of the day with active bus conductors who climbed on average 600 stairs each day on the double decker buses.

The researchers found the active bus conductors had lower rates of cardiovascular diseases than the inactive bus drivers.

As Dr Michael Greger states:

“Sitting more than three hours a day may be responsible for more than four hundred thousand deaths every year worldwide.”

But what are the immediate negative impacts of sitting for too long?

In the book Move the Body, Heal the Mind Dr Jennifer Heisz states when you sit for long periods of time, your body goes into hibernation mode.

Sitting for 4 or more hours results in a reduction of blood flow to your brain, which can leave you feeling sluggish and less alert.

To combat these negative impacts, Dr Heisz suggests getting up from your desk every 30 minutes to take a 2 minute movement break.

But if you can move while you study/work, research shows you can experience even greater benefits.

Several studies have found people who use active workstations experience benefits such as:

• Increased energy levels
• Increased happiness levels
• Less stress
• Greater productivity
• Greater energy expenditure

This is why I’m a big fan of active workstations. They help me to feel good. And if I feel good, it’s so much easier for me to learn and get my work done.

The evolution of my workspace and habits

You don’t need to have a lot of money to incorporate an active workstation into your study routine. I’m living proof of this.

On a budget, I created a workspace that contains multiple active workstations and various pieces of gym equipment (e.g., dumbbells, yoga mat, and stretch bands).

My surrounding environment makes it easy for me to be active throughout the day. But not only that, being able to switch between workstations keeps things interesting for my brain.

When it comes to active workstations, you have choices. Below I list three different options for you to consider:

1. The Sit-Stand Desk

If you are new to the world of active workstations, a sit-stand desk is a great place to start. Using a sit-stand desk doesn’t require as much physical energy as other active workstations (e.g., treadmill desks and cycle desks). They are height adjustable which means when you get tired of standing, you can easily switch to sitting.

But is standing that much better than sitting?

The research suggests it is.

Dr Michael Greger points out:

“Even if you’re standing still, your postural muscles are tensed and stretched to fight gravity.”

When you’re standing, you’re also more likely to move around the room. For example, if I’m standing and I’m stuck on a problem, I will pace around my office or walk over to my whiteboard to sketch out ideas. In contrast, if I’m sitting in a chair it feels harder to get up and shift tasks.

All that being said, standing for long periods can get tiring. It can make your feet feel a bit sore, too. This is why a comfortable pair of shoes is essential. I also recommend placing an anti-fatigue mat or a soft pilates mat under your feet for maximum comfort.

2. The Treadmill Desk

Treadmill desks allow you to walk and work at the same time.

Students sometimes ask me “But isn’t this a form of multitasking? And you’ve just told us we shouldn’t multitask?”

It’s a good point.

Yes, technically using a treadmill desk is a form of multitasking. It involves performing two tasks at the same time (i.e. moving your legs and working on a computer). But here’s what makes it different from driving a car and texting or studying for a test with the TV playing in the background . . .

For most people, walking is an automatic process. You don’t have to use a lot of brainpower to walk.

This is why studies have shown walking at a slow pace while performing most tasks doesn’t negatively impact performance.

But like anything, using a treadmill desk does take some getting used to.

The key is to find the right walking speed and ease into it.

Don’t try to walk too fast, too soon, or for too long.

When I first started using my treadmill desk, I made the mistake of setting the speed to a brisk walking pace. After a few days, I was back sitting in my chair. My treadmill desk was neglected for many months.

But then someone suggested I try a slower walking pace. To my amazement, when I set the speed to 2km per hour, I found it much easier to walk and work.

Bottom line is this: Find a pace that feels right for you.

One downside with treadmill desks is they can be quite noisy (the motor and footfalls). If you’re trying to watch videos or attend an online meeting, I recommend using a pair of headphones.

3. The Cycle Desk


Do you prefer pedalling over walking?

If so, perhaps a cycle desk is for you.

Like a treadmill desk, you need to ease into it. It’s easier to work on a laptop and pedal at the same time if you start off with the resistance on the lowest setting. Once your brain gets used to the fact that your legs are moving while you’re working, you can bump up the resistance.

Most cycle desks come on wheels, which means you can easily move them around the house or outside for a change of scenery. They are also height adjustable which means when you get tired of pedalling, you can hop off and use it as a standing desk.

Matching the task to the workstation

It’s important to consider the tasks you need to do and whether the task is suitable for an active workstation. As much as I love my active workstations, I don’t proclaim to perform all tasks while I’m standing or moving.

Tasks that require intense concentration or physical dexterity (e.g., drawing) are best performed seated in a chair with your feet firmly planted on the ground. This is why I create mind maps at my kitchen table and my outdoor desk.

In contrast, active workstations work perfectly for browsing addictive websites and apps. If I feel the urge to watch YouTube videos or scroll through Twitter, I will force myself to go on my treadmill desk or cycle desk.

Using an active workstation stops me from mindlessly consuming content for hours on end. How? The movement acts as a stop mechanism. When my legs get tired, that’s my cue to stop and go do something else.

How to create a habit of using an active workstation

A lot of people buy active workstations with good intentions to move more but they struggle to cultivate the habit of using them.

This should come as no surprise. Sitting feels easy compared to standing, walking, and pedalling which all require physical effort.

The thing about your brain is it doesn’t like the thought of expending energy. Your brain will come up with all kinds of excuses to get you not to use your active workstation (e.g., “You’re too tired to stand” and “Using your treadmill desk is hard. Give yourself a break today. Go on, have a seat!”).

This is why it’s important to create a daily habit of using your active workstation (even if it’s just for a couple of minutes).

I recommend using the Tiny Habits Method. Engaging in some movement while you work is better than doing nothing.

If you go from sitting all day to standing and walking for hours on end, you’ll feel exhausted at the end of the day (and your chair will start to look very appealing!).

Here are some tiny habits I created to help me use my active workstations:

• When I want to check Twitter, I will turn on the treadmill and set it to speed 2.
• When I close my laptop at the end of the day, I will shift my desk to standing position.
• When I need to plan out a talk, I will grab my notebook and sit on my cycle desk.

Building an active workstation on a budget

You don’t need loads of cash to have an active workstation.

If you jump on Gumtree or Facebook Marketplace, you’ll notice a lot of people are trying to sell treadmills. The images these sellers share are usually of a treadmill in the garage that is covered in dust.

Why not pick a treadmill up for a bargain and convert it into a walking desk?

My treadmill desk cost me less than $50AUD to build. I picked up the treadmill for free. My dad helped me to add a desk to it out of recycled materials and some clamps.

To make it more ergonomic, I added a secondhand sit-stand desk on top ($40AUD off Gumtree). I then grabbed an old secondhand keyboard, mouse, and monitor to make it easy to plug in my laptop and shift workstations.

As for standing desks, you can build your own out of materials such as cardboard boxes and milk crates. The important thing is to get the height right. My husband built his sit-stand desk by placing an IKEA coffee table he found on the verge on top of his desk.

What if you don’t have the space for an active workstation?

If an active workstation isn’t possible for your living situation, don’t let that stop you from moving as you learn.

Head to your closest outdoor green space (e.g., your local park) with a set of flashcards. As you walk around the park, test yourself.

You can also build in regular movement breaks into your day. Here are some ideas for things you can do:

• Use stretch bands
• Do some stretches and yoga moves
• Put on a song to dance to
• Punch a boxing bag
• Use a skipping rope

Every little bit of movement you do counts. It all adds up.

To sum up

Incorporating movement into your study sessions is all about finding what works best for you. Whatever active workstation you choose to use, persevere. It takes time to adapt to working in a new way. But if you can stick at it, your brain and body will thank you for it.

Keep going champion

Sometimes life can feel messy and chaotic.

The small things pile up. And those small things start to feel like big things.

But you can’t let it overwhelm you.

No matter what is going on in your life right now, you need strategies to help you get out of bed and get on with the day.

Below I’ve listed 10 strategies and tools that I highly recommend.

1. Make the most of the last hour of your day

A really good day starts the night before. The last hour of your day plays a critical role in determining how well you sleep, when you wake up, and how mentally prepared you feel to take on the day.

In the book ‘The Gap and The Gain’, the authors state:

“What you do during this one hour has effects that far outweigh what you do with the other hours of your day. It determines how productive and purposeful you are, as well as influences how well your brain functions. If you use this one hour powerfully, the next 24 hours will be successful.”

In the last hour of my day, I like to do things such as:

• Prepare my breakfast (overnight oats)
• Lay out my exercise clothes for the next day
• Do some gentle stretches
• Tidy my work desk and set things up for the next day
• Fill in my gratitude journal
• Write a short to-do list for the next day (only three things)
• Read a book to calm my mind

I avoid screens an hour before going to bed, too. Locking my phone in a Kitchen safe helps with this.

2. Create a barrier between you and big tech

Being constantly bombarded with notifications, never-ending feeds of information, click-bait, and endless entertainment options can leave us feeling mentally fatigued.

If you want to feel more in control and less exhausted, you need to find ways to stop running to your devices for quick shots of dopamine (instant gratification). Don’t rely on your willpower to do this.

We don’t have superhuman willpower. I’m fairly disciplined but I know I can’t take on the armies of industrialised persuasion (e.g. social media, Netflix, and YouTube).

This is why I have invested in tools that create a solid barrier between myself and my digital devices.

One of these devices is a Kitchen Safe.

Ksafe

When I work and sleep, my phone is away from my body and locked in this safe. It needs to be locked away because it’s just too tempting otherwise (especially when I’m doing challenging work).

If you don’t want to spend $100 on one of these devices, I get it (it’s a lot of money). A free alternative is to hand over your phone to someone you trust. Or place it on silent in another room.

3. Electronic timers

Electronic timers can help you cultivate time awareness. Setting timers can help you keep track of how long you spend on tasks. They prompt you to wrap things up and move onto the next thing you need to do.

I have various timers scattered all over my house and office. Depending on the task, I usually set them for 10, 20, or 30 minutes before I give myself a break.

4. Walk yourself to a better place

Stressing about something? Go for a walk to clear out the mental cobwebs.

Walking is a great way to get out of your head, clear your mind, and refresh yourself.

Whenever I’m feeling overwhelmed, I put on my sneakers, I head outside, and I walk. Usually after a walk, I have a fresh perspective on things. I realise the thing that was upsetting me isn’t such a big deal after all.

5. Invest in a low cost, mini personal assistant (aka a diary)

Diaries are super handy. They are the ultimate life management tools.

I think of my diary as being like a mini assistant. I open up my diary, I look at the week ahead and it tells me what I need to do, when I need to do it and where I need to be.

I’m going to share a simple trick to make using a diary simple and easy to do:

As soon as you know a test or event is coming up or an assignment is due, write it down. This takes less than 30 seconds to do.

Then have a set time each day when you open up your diary and look at it. That’s it.

Write stuff down in your diary. And look at it.

6. To-do lists

When you’re stuck in a rut, you need to pull yourself out by being in action. A to-do list can help you with this.

I use an app called Complice to create my to-do lists. I like Complice because it helps me set intentions/tasks that are aligned with my goals.

Complice app

But you don’t need to use a fancy app. A piece of paper and a pen will do the job.

7. Play the lucky dip game

When I need a break from my work or I’m not sure what to do next, I pull out a random game I created (inspired by my friend and Tiny Habits coach Val McKinley).

This game involves a pile of old defunct pens placed in an old jam jar (but you could use pop sticks or little bits of paper). Here’s how the game works:

Each pen has a sticker attached to it. On the sticker is a tiny task (e.g. do one push up, put away one item, hit play on an upbeat song, clean whiteboard, sigh 3 times). When I’m not sure what to do next, I randomly pick a pen (like a lucky dip). I read the task and then I count down . . . 5 . . .4 . . . 3 . . .2 . . . 1! And then I go do that thing.

8. Tiny is mighty

Tiny habits method

Every decision you make takes effort and mental energy. But you can conserve some of your mental energy by creating habits.

I’m a huge fan of Professor BJ Fogg’s Tiny Habits Method. He has made the process of creating habits feel fun and easy.

You can practice the Tiny Habits Method by taking Professor BJ Fogg’s free 5 Day Tiny Habits Program.

9. Capture tools

If you have lots of thoughts swirling around in your head, get those thoughts out of your head and down on paper or onto a whiteboard. This frees up your brainpower and helps you get back on track with what you need to do. Once the idea is captured, you don’t need to worry about it. You can come back to it later.

This is why I have notepads and/or whiteboards strategically placed in locations where I sit and think. For example, by my bed, in the kitchen, on my desk, in my bag, next to the toilet, and in the car.

What do I do with all these ideas that I’ve scribbled down?

Every few weeks, I collect them all up and go through them. Ideas that seemed great at the time but now don’t seem so amazing, I toss. But any good ideas or bits of information, I’ll file away for future projects or action them straight away.

10. Coping cards

Psychologist Dr Faith Harper recommends creating a set of coping cards to get through tough times. These are cards that contain quotes, mantras, grounding exercises, images or actions that calm you down and/or make you feel better. When panic hits, reach for your cards and go through them.

Dr Harper acknowledges that this strategy is cheesy stating, “It’s cheese with extra cheese sauce”. But it works when it comes to rewiring our brains. Your coping cards are a simple and effective way to help ground you in the present moment when you’re hit with a tsunami of powerful emotions.

To sum up

Whatever it is you’re currently facing, you can find a way to get through it. These strategies help me to get going and get into the day, regardless of how I feel.

I reckon there’s at least one strategy in that list of 10 that you could benefit from. The key is to try them out and see which strategies work for you. So, why not choose one now and see how you go?

Time management myths

A new year brings new possibilities.

It’s around this time of year that many people set big goals for themselves.

“This year is going to be different. I’m going to be more organised. Eat Healthier. Exercise more . . .”

Does this sound familiar?

Up until recently, this was me. I used to be obsessed with setting goals at the beginning of the new year.

In fact, I was part of an international goal setting community of productivity enthusiasts (yes, there’s such a thing). At the beginning of every year, we would meet up online and work in pomodoros (i.e. 25 minute sprints), setting goals and creating plans for the year.

I’ll admit, I loved it.

Here I was hanging out with people that were just as obsessed with effective work habits and productivity as I was! I felt like I had found my people.

But I recently stopped attending the goal setting sessions.

Quite frankly, I’d had enough.

Now I don’t want to give the impression that I’ve turned into an unmotivated sloth. It’s not like I went from being a hardcore goal setter to anti-goal setting.

These days I’m just less obsessed about being super productive. I’m still setting goals (just different ones and not as many as before). For instance, this year one of my goals is to do more fun activities, such as drawing, drumming and hiking.

Ironically, what I’ve found is in not trying so hard to power through my to-do list, I’m actually getting more meaningful stuff done. Plus, I’m a bit more relaxed about life, which is a good thing.

The downside of being too fixated on getting things done

Four Thousand Weeks

In his brilliant book Four Thousand Weeks: Time Management for Mortals Oliver Burkeman argues that being too focused on the future can suck the joy out of life.

I saw a lot of myself in Burkeman’s story. To give you a little background, Burkeman is a reformed productivity geek. He used to write a column for a newspaper on productivity hacks. So he has experimented with dozens of time management and productivity techniques.

But interestingly, he found very few of these time management techniques actually worked. And the more he used them, the more stressed out and unhappy he became. The book Four Thousand Weeks is Burkeman’s attempt to try and make sense of things.

Why the title Four Thousand Weeks?

Four thousand weeks is the number of weeks you get if you make it to the ripe old age of 80.

The idea behind this book is simple: life is short. So what are you going to do with your 4,000 precious weeks?

Burkeman argues many time management books perpetuate myths and false ideas about time. Here are some of the myths:

If you just work harder and more efficiently, you’ll be able to do it all.
If you manage your time well, you’ll eventually get to a perfect place in the future where you are in control of time.

Burkeman says these ideas set up a rigged game. A game in which you try to do more and more to create a better future for yourself.

In trying to create this golden future where your life runs smoothly, you never feel satisfied in the present and you always feel like you’re running behind schedule. As a result, this stops you from enjoying what you’re doing right now. And when you think about it, that’s all we really have (this present moment).

Four Thousand Weeks is packed full of great insights and practical advice. Here are seven ideas from the book that really resonated with me:

1. It’s okay to not be on top of things

It’s an illusion that you’ll be able to crank through all the things on your to-do list to finally clear the decks. Accept that there will always be more to do and your to-list will continue to grow. If you can be okay with that, life becomes a lot less overwhelming.

Burkeman suggests creating two to-do lists:

1) An open to-do list: containing everything you need to do but you’ll never get through.
2) A closed to-do list: containing a fixed number of entries (no more than 10 tasks).

When you complete a task on your closed list, only then can you add another item from your open list.

2. Limit the number of projects you work on

Burkeman suggests channelling your energy and attention on a handful of things that really matter to you. Don’t take on too many projects.

If you have lots of projects on the go, it’s too easy to not finish any of them. Why? Whenever one project gets a little uncomfortable or difficult, you switch over to another project.

All this bouncing around from one project to another means you end up with a lot of unfinished projects. Burkeman recommends focusing on one big work project at a time.

3. Get comfy with discomfort

Any project that is important to you will bring up some discomfort and/or fear. “What if I’m not able to do it?” is a thought I frequently have whenever I start a new project. Since we don’t like experiencing these uncomfortable feelings, there’s always this urge to distract ourselves with digital technologies.

Burkeman suggests we get familiar with this discomfort. If you are able to tolerate the discomfort and get started on an important piece of work, it’s like a superpower. What you’ll find is you’ll be able to complete more important and meaningful tasks, which will motivate you to keep going.

4. Stop fantasising about the future

It’s easy to fantasise about the future. I know I’m not the only person to have imagined running a marathon, publishing a best selling book and/or opening up a plant-based café.

In our minds, it’s so easy to see ourselves doing these things perfectly and with total ease and control. But what we usually find is when we attempt to do these things, reality is often out of sync with the fantasy in our heads.

You go for a run and your leg hurts. And by choosing to go for a run, you’re saying no to many other things you could potentially be doing.

Here’s my take on all of this: if given the choice between living in reality or fantasy land, choose reality every time. Sure, it’s messy. It’s imperfect. But it’s the real deal.

Since you only get one shot at this life, you might as well have a go at that thing you’ve always wanted to do (even if it makes you feel clumsy and awkward).

5. Get a hobby

Get a hobby

Not everything we do needs to bring us some financial, material or academic gain in the future. Some activities bring us pure enjoyment in the here and now.

Hiking is a perfect example of this. Burkeman says there’s no real purpose to hiking but you do it because it’s an inherently enjoyable experience.

6. Social media is ‘a machine for misusing your life’

Burkeman argues that an hour spent on social media is not just one hour wasted. That time bleeds into the rest of your day, impacting the way you feel, how you view the world and what you value.

To capture your attention, social media’s algorithms feed you the most sensational, outrageous and conspiratorial content. If you spend hours of your day on these platforms, there’s no question that this will distort your perception of reality.

What I took from this is if you want to think more clearly, get off social media.

Although Burkeman doesn’t go as far as saying this, he does suggest we make our devices as boring as possible. How do we do this?

By removing social media from them and changing the colour to grey scale. This way our devices appear more like tools than toys. It’s also makes it much harder for us to escape the discomfort (see point 3).

7. Find your JOMO

JOMO is the opposite of FOMO (Fear of missing out) – it’s the joy of missing out. Rather than feeling stressed out about not being able to go to every social event, celebrate the fact that you can’t possibly do it all nor would you want to!

The irony is the more social events you go to, the more you realise you’re missing out on. You’ll never win this game of trying to do it all, so don’t even bother trying to play. Burkeman continuously comes back to this powerful idea of choosing a few things you want to do from the menu of life.

Selecting from the menu of life

I love this idea of treating life like a menu. When you go to a restaurant you don’t feel the pressure to try every dish on offer. You just pick the dish that appeals to you in that moment and then you forget the rest.

I think this is a great approach to life. You can’t do everything but you can do a few things with your 4,000 weeks. So pick the things that interests you the most and then dive right in and enjoy!