The Power of Routines, Rituals and Habits: How to Conserve your Brainpower to Achieve your Goals

Habits brainpower

Do you feel mentally exhausted at the end of the school day? Do you find it hard to make simple decisions and get started with your schoolwork?

There’s a reason for this: like a battery that needs to be recharged, by the end of the school day your mental resources are running low.

Consider this …

After a good night’s sleep your mental battery is fully charged. But every time you have to make a decision (e.g. What will I have for breakfast?, What will I wear today? and Should I take the dog for a walk now or later?), you use up some of your battery power.

Decision fatigue

So as the day progresses, your mental battery gets depleted. By the time you get home from school, you’ve got a nasty case of decision fatigue. You can’t decide whether to start with your science homework or your English essay. It all feels too hard. So you jump on YouTube instead.

As John Tierney states in his article Do you suffer from decision fatigue?:

The more choices you make throughout the day, the harder each one becomes for your brain, and eventually it looks for shortcuts, usually in either of two very different ways. One shortcut is to become reckless: to act impulsively instead of expending the energy to first think through the consequences. (Sure, tweet that photo! What could go wrong?) The other shortcut is the ultimate energy saver: do nothing.

So what can you do to combat decision fatigue?

Enter routines, rituals and habits.

These reduce the number of decisions you need to make in the day. They also help to streamline your life and keep you on track.

Routines, rituals and habits save your precious brainpower for the things that are most important to you.

Here are some examples of simple routines you can implement into your life …
1. Design a distraction free morning

distraction free morning

This involves working away from screens and cultivating a calm state of mind. Instead of checking Facebook or email first thing, you could do one or more of the following:

• Exercise
• Make a healthy brain boosting smoothie
• Engage in 10 minutes of meditation
• Do a 5-minute gratitude exercise

2. Prepare a simple breakfast the night before

This stops you from wasting cognitive resources because you’re not asking yourself first thing, What should I have for breakfast today? A smoothie? Toast? Muesli? Or all three?

If you’ve made the decision the night before and done the prep work, you can go into autopilot. Grab and go!

For healthy breakfast ideas, click here.

3. Set up your workspace for the next day

Before you go to bed, set up your workspace for the next day so you’re ready to go. The aim of the game is to minimise and/or eliminate any barriers to getting started.

This is what good Chefs do. They put a lot of energy into assembling all the ingredients and equipment they need before they fire up the stove. This allows them to get into a state of flow and work quickly at a high level.

When it comes to doing solid study or finishing off an essay, consider doing the following:

• Clear away any visual clutter
• Take out any reference books, notes and/or stationery you need
• Open up the document you need to work on
• Write a post-it note with the next action you need to perform
• Close your email and any social media apps

4. Focus on doing one thing at a time

Focus study

If you find yourself multitasking (i.e. switching from your phone to your essay and then back to your phone), this is going to tire your brain out more quickly. The simple act of focusing on one task at a time allows you to harness more of your brainpower.

5. Choose your outfit for the next day before you go to bed

At the end of your life, how do you want to be remembered? As someone who wore great shoes? Or as someone who had great ideas and did awesome things in the world?

When you wake up, you don’t want to waste your brainpower thinking about what you’re going to wear. Choose your clothes the night before and lay them out. This means when you wake up, you can get dressed without even thinking and get stuck into doing your most important work with a fully charged brain.

6. Cull your wardrobe or create a uniform

Obama grey suit

Alternatively, you can limit the number of outfits you have in your wardrobe. Barack Obama used this strategy when he was President of the United States. He only wore grey and blue suits as President. He said:

I’m trying to pare down decisions. I don’t want to make decisions about what I’m eating or wearing. Because I have too many other decisions to make.

This is the beauty of having a uniform. You don’t have to think about what to wear each day, which helps you to stay focused on what really matters.

7. Don’t keep things in your head: Make a list

Before you hit the sack, ask yourself What do I need to do tomorrow? Create a list. There’s no point trying to hold it all in your head. That takes energy! Do yourself (and brain) a favour and write it down.

I use a great online tool called Complice to set my goals and intentions for each day and to review them at the end of the day. But sometimes I need a break from screens so I’ll create a list with a yellow legal pad and pen.

It doesn’t matter what tools you use to make your list. It just matters that you make a list and refer back to it regularly.

8. Create a study group

Study group

Choose a time, place and subject. Get a friend or group of friends together and commit to studying this subject at this time and place. For example, you could say:

On Mondays at 4pm, we will study Ancient history in the library for 2 hours with a 10 minute break in the middle.

Making a commitment to your friend(s) means you’re accountable and you’re less likely to weasel out of it.

When I was working on my PhD, I was part of a regular writer’s group. We’d meet on Monday, Wednesday and Friday mornings. When I woke up on those days I wasn’t thinking:

What do I need to do today? Do I read a journal article? Analyse some data? Contact research participants?

I had already made a commitment to myself and my PhD friends so I knew exactly what I had to do: show up and write.

To sum up

The key to making these behaviours daily habits is to do them over and over again. Every time you perform the behaviour, it gets etched into your mind and new neural pathways form. If you perform the behaviour regularly enough (ideally 40+ times), before you know it you’ll be doing the things that matter most to you without exerting much mental effort at all.

So how will you conserve your mental resources today? What simple behaviour will you implement to streamline your day?

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My first car was a dilapidated Suzuki Swift.  

But just to be clear – this car wasn’t in bad shape when I first got it. I turned this car into a jalopy through neglect and ignoring basic warning signs.

Whenever I gave my friends a lift in this car, I remember that they always looked visibly uncomfortable. They’d say with a nervous laugh:

“Jane, what’s that strange rattling sound?”

“Why is there a red warning light on your dashboard?”

I wasn’t fussed about the red light or the strange rattling sound.

Somehow, I’d missed the adulting lesson on basic car maintenance.

For many years, I never bothered to get my car serviced. I drove it to the point where it rattled and shook violently, the engine would cut out while driving, and the brakes squealed at a painfully high pitch.

It got to the point where I could no longer ignore these problems, but by then, it was too late. My car was beyond repair and could only be salvaged for scrap metal.

I’m embarrassed to share this, as that’s no way to treat a car that gets you from A to B and uses the Earth’s finite resources. But stay with me because there’s an important point I want to make, and it’s this. . .

The way that I treated my first car is symbolic of how many people treat their bodies, especially when they’re young.

When I was younger, I engaged in several unhealthy lifestyle practices. Whilst I never smoked, took drugs, or consumed alcohol, I ate huge amounts of processed junk food (I didn’t know how to cook).

I also frequently sacrificed sleep to pull all-nighters to complete my assignments (I struggled with procrastination).

My body seemed resilient. It appeared capable of handling the shocks. But over time, I started feeling tired and rundown. Still, I kept pushing myself like my old car. The only time I could rest was when I got sick.

These days, everything’s quite different.

I am physically unable to thrash my body around like an old jalopy.

Something as simple as consuming too much salt or sugar can send my brain spiralling out of control.

I was reminded of this a couple of weeks ago when I visited a friend in hospital. Because I was spending a lot of time at the hospital, my usual routines of grocery shopping and cooking from scratch were disrupted.

But then to make matters worse, I was given $80 worth of vouchers to spend at the hospital cafeteria. I thought, “How bad can hospital cafeteria food be?”.

It turns out really bad.

Cheese kranskys (sausages), heaps of salty hot chips, deep-fried chicken, and soft drinks were the main options at this hospital cafeteria.

Unhealthy food seemed completely normalised in this hospital environment. My jaw dropped when I saw a patient order not just one but five cheese kransky sausages!

In this hospital setting, I also started to eat poorly. It was on my third day of eating hot chips from the hospital cafeteria when I noticed that these chips weren’t doing me any favours. I was feeling off my game.

So I decided enough was enough. I gave the remaining hospital food vouchers to a homeless man who was hanging around the cafeteria, desperate for a feed. It was back to home cooked meals for me!

Who would have thought some hot chips could wreak so much havoc with my brain and body?

This greasy processed hospital food had a ripple effect on the rest of my life. I slept badly, which impacted my ability to run the next morning (my joints hurt). I felt resistance to using my treadmill desk because everything felt much harder than usual. Since I was moving less, I was more distracted.

I know all this might sound a bit dramatic, especially to those of us who enjoy a few hot chips (e.g., my husband). Given my friend was in a hospital bed and couldn’t walk, I am fully aware of how lucky I am to be able to run in the first place (even with sore joints).

The point I’m trying to make is this . . .

I know what it feels like to feel really good, and I value that feeling. When I feel good, everything feels easier.

I also know that small decisions, like eating too many hot chips or staying up late, can add up and take their toll on your mind and body. These tiny decisions can have a big impact on the way you feel.

When I was younger, I could eat whatever I wanted and still feel pretty good. Sometimes I’d feel a bit off, but not in a noticeable way.

As Dr Randy J Paterson states in his book How to Be Miserable in Your Twenties:

“In your twenties, some people can do practically anything to their bodies, experience no immediate physical consequences, and feel emotionally more or less well. Random sleep cycle, sedentary lifestyle, lousy diet, 90 percent of the day staring at screen, binge-drinking, isolation, the works. The body doesn’t completely fall apart, and the mind, while not thrilled, hangs on.

Later on, the effect is more immediate. Live exactly the same way at thirty-five, at forty-five, and things don’t go so well. Take a middle-aged car and drive it aggressively down jolting roads, loaded to the max, old oil clogging the engine, and it’s not going to last long. The baseline mood at forty-with no maintenance, no exercise, no dietary adjustment, no stability, and no social life- is misery. ”

Like a car, the human body requires regular basic maintenance. I see this basic maintenance as a collection of small behaviours that leave me feeling calm, grounded, and focused.

Here are a few things I need to do to keep myself running smoothly:

  • Engage in high-intensity exercise every morning
  • Limit my intake of salt and refined sugar
  • Be in bed by 9.30pm each night
  • Stay off social media and limit my time looking at screens
  • Give myself the right fuel (i.e., eat lots of plants and wholefoods and drink plenty of water)
  • Minimise my consumption of processed foods
  • Connect with friends and family
  • Avoid sitting for long periods of time
  • Go outside and spend time in nature
  • Give myself fun rest breaks
  • Try to do one thing at a time (multitasking scrambles my brain)

 

Every now and then, I’ll abandon these behaviours. I’ll have a day where I eat and do whatever I like. I’ll order takeaway, sit on the couch and binge-watch a series until late at night. I usually pay for it the next day, but it also gives me a better appreciation of these healthy practices and what they do for my body and mind.

It’s all about tuning in and noticing how certain things make you feel. For example, when I was in my mid-20s, I noticed every time I ate deep-fried chicken, I experienced sharp stomach pains.

That was like the red warning light on my car dashboard going off in my body. But instead of ignoring it, I paid close attention. Eventually, I decided it wasn’t worth the pain. So I stopped buying greasy deep-fried chicken and eventually went plant-based, which immediately improved my mental and physical health.

Final thoughts

There’s no doubt that modern life can be hectic and stressful. When you’re rushing from one thing to another, it’s easy to overlook the basics and ignore the warning signs.

I’m not proud of how I treated my first car, but I learnt from the experience. Now I make sure I get my car serviced regularly. This saves me time, money, and stress in the long run.

Similarly, we need to pay attention to the way in which we look after ourselves. By dedicating time, energy, and attention to the small things that make us feel better, our experience of the present moment becomes richer. As longevity researcher Dan Buettner says, “You can add years to your life and life to your years”.

 

Image Credit

Suzuki Swift 1.3 GTi 1990” by RL GNZLZ is licensed under CC BY-SA 2.0. (used in image 1)

Scrap yard 22l3” by Snowmanradio at English Wikipedia (Original text: snowmanradio) is licensed under CC BY-SA 3.0. (used in image 2)

KFC Wicked Wings” by avlxyz is licensed under CC BY-SA 2.0. (used in image 5)

Tiny habits for healthy living

I used to spend a lot of time on the road driving from school to school.

While I always kept an eye on the amount of petrol in the tank, I also needed to pay close attention to my own personal energy levels.

It was important to avoid pushing myself past empty and depleting my energy reserves because if I did, I would end up feeling emotionally wrecked.

I clearly remember one day when I pushed myself too hard. Looking back, it seems comical now. But I wasn’t laughing at the time.

It was my 24th birthday. I had woken up that morning with great intentions, thinking “It’s my birthday! Let’s make it a great day!”

I was trying too hard to make it a “great day”. I was forcing it, and perhaps that’s partly why everything went pear-shaped.  Here’s what happened . . .

I had a school presentation later that day, so I spent the morning preparing for it before driving over an hour to deliver the presentation.

The time slot for the talk wasn’t ideal—my talk was scheduled for the last period on a Friday afternoon—but I was thinking, “Hey! It’s my birthday. Let’s make it a great day!”

What can I say?

The session didn’t go well.

There were IT issues and the students’ minds were elsewhere. But you couldn’t blame the students. They were tired and I was the only thing standing between them and the weekend.

When I wrapped up the session, I felt tired and hungry.

But I foolishly ignored my body’s needs. On an empty stomach, I began the long drive home. I was desperate to get back and be in my own space.

Within 10 minutes, I found myself stuck in peak-hour traffic. But I wasn’t just stuck in traffic; I was also stuck in an anxiety loop.

Psychologist Risa Williams explains an anxiety loop as “a negative thought cycle that makes you feel stuck in a rut”. You can’t rationalise your way out of an anxiety loop. Logic doesn’t cut it.

I kept thinking about how the talk could have gone better, why my birthday had been such a flop . . . these annoying tunes kept playing over and over in my mind and they kept getting louder and louder.

I was about halfway home when something unexpected happened: I began sobbing uncontrollably behind the wheel of my car. I just felt incredibly sad.

I realised it was dangerous to drive while crying, so I pulled over and called my mum.

My mum and I would chat on the phone most days, but I remember this conversation especially well because my mum didn’t pull any punches.

Here’s how the conversation went:

Mum: What’s wrong Jane? Why are you upset?

Me: It’s my birthday and I wanted to have a great day but I just feel so awful. Everything has gone wrong today. The day has been a total flop.

Mum: Jane, have you had anything to eat?

Me: No.

Mum: You’re hungry! I know what you’re like when you’re hungry. You need to find a place to eat.

Me: But there’s nothing healthy to eat around here . . . there are no healthy options.

Mum: I don’t care. Order something. Anything. You need to eat. Go do that right now!

I found a café that was still open (it was 3:30pm) and ordered a burger from the menu.

When the burger came out 10 minutes later, I felt emotionally wrecked.

But after eating that big, juicy burger, I felt instantly better.

Burger Transformation

A magical transformation had occurred, all thanks to a $15 burger.

The world now felt like a new and different place. I had strength again. With tear-free eyes, a calm mind, and more energy in my system, I got in my car and drove myself home safely.

That experience taught me an important lesson. I learnt I had to stop pushing myself past the point of empty (something I’d done far too often for too many years).

I had to start listening to my body and the signals it was sending me.

Feeling hungry? Have a healthy snack.

Tired? Take a quick nap.

Thirsty? Have a few sips of water.

Sitting for too long and in pain? Get up and move.

Eyes and brain hurting from staring at a screen for too long? Take a break and look out the window.

It also taught me how engaging in small behaviours (tiny habits) can significantly impact how you think and feel.

Here are some of my favourite tiny habits for healthy, calm, and grounded living :
  1. After I wake up, I will put on my gym clothes.
  2. After I put on my gym clothes, I will turn on my treadmill.
  3. After I step on my treadmill, I will move my body for a minimum of 20 minutes.
  4. After I shower, I will warm up my breakfast (overnight oats and berries).
  5. After I finish eating breakfast, I will sit down and do 5 minutes of meditation.
  6. After I finish meditating, I will write down three things I feel grateful for.
  7. When I feel mentally fatigued, I will step away from my work and go outside.
  8. After sitting for 25 minutes, I will walk on my treadmill for 5 minutes.
  9. When I find myself feeling sleepy, I will set a timer for 15 minutes and take a nap.
  10. When I find myself feeling flat, I will hit play on an upbeat song.
  11. After I complete a task, I will have a sip of water.
  12. When I notice I am feeling hungry, I will grab a piece of fruit.
  13. When I get my keys to leave the house, I will put on a n95 mask.
  14. When I see it’s past 8pm, I will plug my phone in to charge in another room and say out loud, “No more screens”.
  15. When I put my head on my pillow, I will pick up my notebook and write down three wins for the day.

 

All of these habits are designed to boost and conserve my energy. That’s the great thing about habits: they conserve your energy by automating your behaviour and combating decision fatigue. As Kevin Kelly states in his book Excellent Advice for Living:

“The purpose of a habit is to remove that action from self-negotiation. You no longer expend energy deciding whether to do it. You just do it.”

Boost your energy

These 15 tiny habits are so deeply ingrained that I do all of them most days. I don’t waste time and energy thinking, “Should I go on the treadmill or stay in bed and read a book?” or “Do I do my gratitude practice or eat breakfast?” I have established a routine of healthy behaviours that work for me.

These tiny habits don’t take long to do, and best of all, they stop me from running out of energy and crashing. I also haven’t been sick in over three years (mainly due to Habit #13: Wearing a n95 mask).

You might be wondering why I’m still wearing a mask when covid restrictions have eased. There are a few reasons: I know several people with long covid (and they are suffering). Their quality of life is not what it once was.

I’ve also read a lot of the research on covid. Research shows covid can cause significant changes in brain structure and function.

This study found that people who had a mild covid infection showed cognitive decline equivalent to a three-point loss in IQ and reinfection resulted in an additional two-point loss in IQ.

Covid and the brain study

Other studies have found covid can disrupt the blood brain barrier and cause inflammation of the brain. Since I rely on my brain to do everything, wearing a n95 mask (not a cloth or surgical mask) is a simple and effective habit I’m happy to keep up to protect my brain and body.

At the end of the day, cultivating healthy habits is about noticing the little (and big) things that make a difference and then experimenting with those things.

For example, Habit #3 (Moving on a treadmill first thing every morning) came about when I noticed the dramatic difference in how I felt on the days I ran on the treadmill compared to the days I didn’t (I felt mildly depressed on the days when I didn’t go for a run).

Habit #4 emerged after I noticed that eating a particular breakfast (overnight oats with berries) made me feel amazingly good compared to having a smoothie or a bowl of processed cereal for breakfast (which would spike my blood sugar levels).

Here’s how I see things . . .

Your health influences everything in life—and I mean absolutely everything. It influences how you interact with the people in your life, how well you learn and focus, your energy levels, and how you do your work.

As Robin Sharma explains in his book The Wealth Money Can’t Buy, health is a form of wealth.

The wealth money can't buy

Sharma writes:

“If you don’t feel good physically, mentally, emotionally, and spiritually, all the money, possessions and fame in the world mean nothing. Lose your wellness (which I pray you never will) and I promise you that you’ll spend the rest of your days trying to get it back.”

One way you can build your wealth is by cultivating tiny healthy habits.

Final Thoughts

As I think back to my younger self, 24 years old and ignoring the warning signs my body was sending me, I can’t help but feel a bit embarrassed. But as Kevin Kelly says, “If you are not embarrassed by your past self, you have probably not grown up”.

I’ve grown up a lot. I’ve come to realise developing awareness and taking time out to step back and reflect are critical to living a healthy, grounded life. When you notice what makes you feel good and not so good, you can make tiny tweaks to improve your life.

If you aim to do more of the things that leave you feeling good and less of the things that leave you feeling depleted and fatigued, you can’t really go wrong.

In the words of Psychologist Dr Faith Harper, “Keeping our brains healthy and holding centre is a radical act of self-care”.

On that note, take a moment to check in with your body. What does it need right now? Could you do something small to treat your body and mind with a little more care? Step away from the screen and do it now.

The practice of working like a sprinter

How often is your work interrupted by notifications or distracting thoughts that you find hard to ignore?

In our modern world, overwhelm and distraction threaten to constantly derail us.

As artist Austin Kleon states in his book Keep Going:

“Your attention is one of the most valuable things you possess, which is why everyone wants to steal it from you. First you must protect it, and then you must point it in the right direction.”

In this article, I share a powerful practice that can help you protect your attention and point it in the right direction: working like a sprinter.

The focused energy of an athlete

As a teenager, I remember watching Australian Aboriginal athlete Cathy Freeman run in the 400-metre race at the Sydney 2000 Olympics.

In that incredible race, Cathy did one thing and one thing only: she ran as fast as she could in a focused, intense burst.

She was 27 years old and had been training for this event for 17 years. Having won silver at the previous Olympics, the pressure was on. The entire nation was watching Cathy.

Cathy Freeman wins gold

To this day, I still get goosebumps when I watch the footage of this race (you can watch it here).

Cathy was in the zone. She was completely focused on the task at hand. She knew what she needed to do: run.

Shortly after crossing the finish line, Cathy sat down to catch her breath and process what she had just accomplished (she had won gold). The crowd went wild and was completely absorbed in the moment, too.

Back in the year 2000, during the Sydney Olympics, smartphones and social media didn’t exist. Not everyone had access to the internet (my family did, but it was slow, expensive, and could only be used at home on a computer). In this environment, it was much easier to focus.

It’s fair to say that the early 2000s were simpler times.

Some scholars (e.g., Dr Jonathan Haidt, and Dr Anna Lembke) argue that smartphones and social media have caused several harms to society, including a reduced capacity to pay attention and an inability to tolerate discomfort.

Despite the noise and chaos of the modern world, it’s possible to train yourself to focus better.

How do we cultivate better focus?

One way is to tackle our work like sprinters.

The Practice: Working like a Sprinter

The practice of working like a sprinter is refreshingly simple: You work in a short, focused burst (25-45 minutes), then take a break to rest and recover (5-15 minutes). After that, you repeat the process a few times before taking a much longer break (30 minutes).

 

Sprint-rest-sprint-repeat

I usually work this way for about 3 – 4 hours a day.

But I’m not fixed and rigid about this practice. This technique is adaptable. The key is to listen to your body and tune into what it needs. Make this practice work for you.

If you develop the habit of working in this focused way, you’ll be amazed by how much you can get done. More importantly, instead of feeling mentally fried at the end of the day, you’ll feel energised. You’ll also experience a delightful sense of calm and peace.

In short, this is a practice well worth cultivating.

 

How to work like a sprinter

In a nutshell, working like a sprinter involves three distinct phases:

  • Warm-up phase: You prepare yourself to do the work
  • Sprint phase: You do the work in a short, focused burst
  • Rest and recovery phase: You take a break to re-energise

 

It’s simple, but it’s a practice that takes practise.

Below, I delve into each phase in more detail and share some things that help me work in focused sprints.

 

The Warm-Up Phase (5 minutes – 120 minutes)

Warm up phase

I do my best work sprints in the morning between 9am and 12noon. But these focused sprints don’t just magically happen. It’s not like I roll out of bed and dive straight into a work sprint. First, I need to warm up.

The warm-up phase allows me to get in the right headspace and set up my environment to be focus-friendly. It has a dramatic impact on my brain’s performance, affecting my ability to focus, creativity, productivity, and mood.

Just to be clear, the stars don’t have to align, and the conditions don’t need to be perfect to kick off a work sprint. I’ve simply noticed that I can work better after engaging in a few behaviours and morning practices.

Here’s what I’ve found makes a difference . . .

 

1. Figure out the things that hijack your attention

What distracts you when you’re trying to work? What things frequently derail you?

Take note of the things that hijack your attention and throw you off track.

In one of my favourite books on getting organised, Organizing Solutions for People with ADHD, Susan Pinsky writes:

“The more you explore the distractions that keep you from working, as well as the tools that help you to focus, the more organized and productive you will become.”

Once you know what distracts you, you can figure out ways to deal with those distractions, which brings me to the next point . . .

 

2. Implement distraction blockers

For each distraction, think of ways to make it harder to engage with it. What barriers or strategies could you put in place? Are there any tools that could help you focus better?

For example:

  • Your phone keeps buzzing? Put it away from your body in another room (I put my phone in pocket 1 of a vertical wall hanger in the dining room, well away from my workspace).
  • Keep having distracting, random thoughts? Write them in a notebook and come back to them later.
  • Feel tempted to use chat groups or social media? Use an app like Cold Turkey, Freedom, or one sec to block yourself.

 

Dealing with distractions from the outset (before you sit down to do your work sprints) makes it easier to stay focused and on track.

 

3. Meditate (even just for 3 minutes)

Many of us have become used to constant stimulation; without it, we feel anxious. This is why we reach for our phones and scroll through our feeds as soon as we experience a slight pang of boredom.

If you can relate to this, you will benefit from engaging in a daily meditation practice.

If you’re new to meditation, I recommend starting with the following tiny habit of doing a micro-meditation:

After I put on my shoes, I will pause and breathe in and out three times.

Not sure how to meditate? Close your eyes and focus on your breath, going in and out. If a random thought enters your mind (and it will), notice it and let it go. Then, return your focus to your breath.

Alternatively, you could listen to a guided meditation using an app such Insight Timer.

 

4. Move your body (even just for 5 minutes)

Clinical psychiatrist Dr John Ratey describes exercise as “like a little bit of Ritalin and a little bit of Prozac”. It’s powerful stuff.

Research shows that physical movement can help us focus better and learn faster. In terms of counteracting stress and boosting our mood, movement is like getting a biochemical massage.

This is one reason getting on my treadmill and doing interval training has become a non-negotiable part of my day. In the words of Tara Schuster:

“[Working out] is my preventative measure against the anxiety that lurks in my mind. I must throw myself out of bed in the morning and make it to the gym because I will always, always feel better for it.”

By warming up my body through physical movement, I’m able to warm up my brain by bathing it in feel good chemicals.

Deliberately exposing myself to the discomfort of running also helps me sit with the unpleasant feelings that arise when faced with difficult work. As Alex Soojung-Kim Pang states in his book Rest: Why You Get More Done When You Work Less:

“Exposing yourself to predictable, incremental physical stressors in the gym or the playing field increases your capacity to be calm and clear headed in stressful real world situations.”

On the days when I skip my morning run or a weightlifting session, my wellbeing and productivity take a hit. I don’t feel as mentally sharp or confident about tackling my work. I’ve also noticed that I’m more likely to get distracted and give in to instant gratification during a work sprint.

 

5. Help your future self

Can you do anything in the evening to prepare for your morning work sprints? Completing a few quick tasks before bed can help you conserve energy the next day.

Here are a few simple things I like to do in the evening to get ready for the day ahead:

  • I make my breakfast (overnight oats with berries)
  • I write a short list of the three main things I want to work on the next day
  • I lay out my exercise clothes and running shoes
  • I clear away clutter from my work desks
  • I avoid all screens an hour before bed (I plug my phone in to charge in my office and don’t touch it until the next day)

 

Doing these simple things allows me to carry out my morning routine with ease. Then, I can hit the ground running with a clear, focused mind for my first work sprint.

 

6. Design a distraction free environment

If I check my phone for messages and engage in frivolous texting first thing, I crave distraction and the dopamine hits that come with it for the rest of the day.

For these reasons, I have implemented the following tech rules:

  • No engaging in chat groups for the first 6 hours of the day
  • No checking email or looking at screens for the first hour of the day

 

This may sound extreme, but these restrictions are incredibly liberating. As the author of the book Stand Out of Our Light, James Williams states:

“Reason, relationships, racetracks, rules of games, sunglasses, walls of buildings, lines on a page: our lives are full of useful constraints to which we freely submit so that we can achieve otherwise unachievable ends.”

By blocking myself from digital distractions and all the noise that comes with it, I can focus on chipping away at the projects that are most important to me.

 

7. Prepare the mise en place

Just like a chef prepares all the ingredients before cooking a dish (i.e. they create the mise en place), set yourself up with everything you need to do your work. The last thing you want is to get a few minutes into a work sprint and realise you need to go find a pen that works.

If you have everything you need within arm’s reach, it’s easier to stay focused on the task and get into a flow state.

 

Sprint phase: Doing the Work (25 – 45 minutes)

Once the warm-up phase is complete, we move into the sprint phase. Now, it’s time to do the work.

If you’ve done the work in the warm-up phase, the sprint phase is a lot easier. All you need to do is:

  • Set a timer for the period you intend to work for
  • Do your best to focus on the task at hand until the timer goes off
  • If you get distracted, it’s okay. Write down the distracting thought and gently bring your focus back to your work.

 

There’s no need to feel rushed as you work. You’re not competing with anyone else. This is not a race. It’s totally fine to take things slow.

Don’t expect the sprint phase to be pleasant. Even after a fabulous warm-up, you will most likely feel some discomfort and resistance about doing the work. This is normal.

You’ll feel the urge to run from this discomfort. But instead of running from it, befriend it. Remind yourself that the point of these work sprints is to move the needle on the things that really matter to you.

 

Rest and Recovery Phase (5-30 minutes)

When the timer goes off, take a moment to acknowledge yourself for showing up to do the work. Remember, this practice takes practise, and you just got some reps in.

Now it’s time to rest. You’ll probably have some momentum by now, so you’ll feel like pushing on but stop what you’re doing and step away from your work. As Ali Abdaal mentions in his book Feel-Good Productivity:

“Rest breaks are not special treats. They are necessities.”

I’m not going to lie: this phase has been the hardest for me to master. As someone with workaholic tendencies, I’ve had to work hard at getting rest.

Why is the rest phase so important?

Because the longer you focus, the harder it is to maintain your focus. The act of focusing depletes your brainpower.

The best way to recharge a depleted brain is to rest.

Like focus, rest is a skill. It takes practise. You have to be able to resist the lure of busyness and our fast-paced, always-on culture.

Here are some of my favourite ways to rest and recharge at the moment:

  • Go for a short walk out in nature
  • Do some stretches from Bob Anderson’s excellent book Stretching
  • Chop vegetables in silence (no podcast or music playing)
  • Take a power nap
  • Cut out pictures and glue them down on paper (zine or collage making)
  • Lay on the floor with a bolster under my legs
  • Tidy up a surface
  • Journal in my notebook
  • Prepare a toddler tray of healthy snacks (this is for myself, not a toddler!)

 

Whenever I find myself wondering whether to keep working or take a break, I ask myself:

“What kind of boss do I want to be for myself? A mean-spirited, hard taskmaster? Or a generous, caring boss who looks out for their employees’ wellbeing?”

The answer is simple: I choose to be a generous boss to myself. Therefore, I give myself permission to rest.

To sum up

I’ve come to see each of the phases of working like a sprinter (Warm-up, Sprint, and Rest and Recovery) as critical to staying healthy and balanced. Through trial and error, I’ve learned that skipping the warm-up or rest phase or going too hard in the sprint phase can lead to chaos and exhaustion.

As you cultivate the practice of working like a sprinter, significant things will happen to you. Not only will you notice that your productivity goes through the roof, but you’ll experience mental calm and clarity like never before.

As digital distractions no longer dominate your day, the noise of the world gets dialled down. You’ll find it easier to tune into what you need and what matters most to you.

I cannot stress enough that this is a practice that takes practise! One or two sprints won’t cut it. You need to persevere for long enough to experience the incredible benefits of this powerful practice.